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Evidence Guide: PSPREG412A - Gather and manage evidence

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPREG412A - Gather and manage evidence

What evidence can you provide to prove your understanding of each of the following citeria?

Plan and activate evidence collection

  1. Evidence requirements are researched to establish the type and standard of evidence and resources required when the size of investigation and/or type of offence/s require this.
  2. Approval to commence investigation is obtained in accordance with organisational policy and procedures.
  3. Plan of action is agreed in accordance with organisational policy and procedures, and communication and review processes are established.
  4. Evidence recording process is put in place in accordance with organisational guidelines and legislative requirements.
Evidence requirements are researched to establish the type and standard of evidence and resources required when the size of investigation and/or type of offence/s require this.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Approval to commence investigation is obtained in accordance with organisational policy and procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Plan of action is agreed in accordance with organisational policy and procedures, and communication and review processes are established.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evidence recording process is put in place in accordance with organisational guidelines and legislative requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify persons of interest

  1. Possible witnesses are identified, located and contacted to request that they provide information.
  2. Particulars of witness/es are documented according to correct evidentiary procedures.
  3. Responsible parties are identified, located and their particulars are recorded in accordance with correct evidentiary procedures.
  4. Responsible parties are contacted for interview in accordance with organisational procedures and legislative requirements, and informed of the nature of the investigation, if required by law.
Possible witnesses are identified, located and contacted to request that they provide information.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Particulars of witness/es are documented according to correct evidentiary procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Responsible parties are identified, located and their particulars are recorded in accordance with correct evidentiary procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Responsible parties are contacted for interview in accordance with organisational procedures and legislative requirements, and informed of the nature of the investigation, if required by law.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Collect and store evidence

  1. Authority to search is obtained/verified, involving other organisations where necessary.
  2. Evidence is identified, collected, labelled, recorded and preserved according to exhibit management principles for later use in proceedings.
  3. Evidence is managed in accordance with the principles of continuity of possession, legislation and standards.
  4. Corroboratory evidence is collected, documented and preserved.
  5. Expert skills and knowledge are accessed when necessary to further assist staff in areas where they cannot or are not authorised to act.
  6. Constant review is implemented during evidence collection to enable gaps and inadequacies to be addressed in accordance with organisational policy and procedures.
Authority to search is obtained/verified, involving other organisations where necessary.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evidence is identified, collected, labelled, recorded and preserved according to exhibit management principles for later use in proceedings.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evidence is managed in accordance with the principles of continuity of possession, legislation and standards.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Corroboratory evidence is collected, documented and preserved.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Expert skills and knowledge are accessed when necessary to further assist staff in areas where they cannot or are not authorised to act.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Constant review is implemented during evidence collection to enable gaps and inadequacies to be addressed in accordance with organisational policy and procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Summarise and report on evidence

  1. Verbal and written summaries/reports are made in accordance with legislative and organisational requirements.
  2. Outcomes of investigation are entered into data management systems according to organisational guidelines.
Verbal and written summaries/reports are made in accordance with legislative and organisational requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Outcomes of investigation are entered into data management systems according to organisational guidelines.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms consistency of performance in gathering and managing evidence.

This will include evidence of:

planning for, collecting, storing and reporting on evidence (including through interview) for at least three actual or simulated siatuions on three separate occasions or for three different situations/contexts

adhering to legal, ethical and organisational requirements relating to gathering and managing evidence.

Context of specific resources for assessment

Assessment must ensure access to a real or simulated workplace environment that closely resembles normal work practice and replicates the range of conditions likely to be encountered while gathering and managing evidence, including coping with difficulties, irregularities and breakdowns in routine.

Access is required to resources such as:

applicable legislation, policies and procedures

case studies and workplace scenarios to capture the range of requirements for situations likely to be encountered

Method of assessment

Assessment methods suitable for valid and reliable assessment of this unit of competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

observation

written or oral questions

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

Guidance information for assessment

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

organising and problem solving

liaising and negotiating

communicating with people from diverse backgrounds

responding to diversity, including gender and disability

making comparisons and exercising judgment about facts in written materials

report writing using formal structures and language

applying public sector standards and legislation such as occupational health and safety and environment in the context of gathering and managing evidence

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

rules of evidence relevant to the jurisdiction

evidence legislation relevant to the jurisdiction

legislation which contains the offence/s under investigation

document management systems

exhibit management principles

organisational policies, guidelines and regulations

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and environment relating to gathering and management of evidence

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Evidence may include:

real, oral, computer data or documentary

photographic or video

new evidence which results in reopening an investigation

requirements identified in an evidence guide or evidence matrix

Establishing resource requirements may require:

an estimate of the costs of gathering evidence

Responsible parties may include:

suspects

alleged offenders

obligation holders

employers

principal contractors

owners

operators

Particulars of responsible parties may include:

personal details

identification of assets and entitlements for criminal or civil recovery purposes

Authority to search may include:

warrant already issued

no requirement for search warrant under powers of enabling legislation

affidavit

confirming the legal basis for the search and seizure

appropriate information to ground a warrant

requirement to obtain search/seizure warrant before proceeding

organisational approval/s to undertake search and seizure

completion/submission of organisational documents relating to planned search and seizure

the need for assistance from other agencies/jurisdictions

referral to other agencies

Evidence collection may include:

voluntary submission

acquisition through legislative powers

following new lines of inquiry suggested during the process of gathering evidence

cautions

safeguards

Labelling of evidence may include:

date

time

location

details of person/s giving the evidence

person/s collecting the evidence

Evidence management may include:

systematic recording (such as dating and numbering)

indexing and labelling system

using written or electronic database systems

referral to prosecution organisations at any stage

constant reviews during an investigation

restricting access to evidence

and must follow the principals of chain of evidence/rules of evidence

Legislation and standards may include:

relevant Commonwealth/State/Territory legislation and guidelines

ethical and conduct standards

judicial standards which must be followed in evidence collection to ensure the continuity of possession and admissibility of the evidence

organisational policies and procedures

Expert skills and knowledge may include:

police, other law enforcement agencies

private provider

standards setting organisation

input such as:

search warrant

surveillance

scientific analysis

Reports may be:

to finalise case

to inform team members and management

to refer to other sections or organisations

to prepare for final summation in proceedings

edited and security coded for a particular audience