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Evidence Guide: PSPREG422 - Produce texts from recordings

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPREG422 - Produce texts from recordings

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for transcription

  1. Organisational and legislative requirements are identified for style, presentation and storage of completed texts, before commencing each task.
  2. The purpose and requirements of texts are clarified with the supervisor or author.
  3. Work organisation, ergonomic and OHS requirements are observed according to organisational procedures.
  4. Sustainable work practices are used to conserve resources and minimise wastage.
Organisational and legislative requirements are identified for style, presentation and storage of completed texts, before commencing each task.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The purpose and requirements of texts are clarified with the supervisor or author.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Work organisation, ergonomic and OHS requirements are observed according to organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sustainable work practices are used to conserve resources and minimise wastage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Transcribe from recorded source

  1. Keyboarding techniques are used to produce texts from recordings with the required accuracy.
  2. Unclear speech in recordings is clarified with the author or by reference to notes made at the time or soon after.
  3. Texts transcribed from recordings reflect a true and accurate record of what was recorded.
  4. The spelling of names and any technical terms are checked to ensure accuracy and clarity of the texts.
  5. Punctuation is used to ensure oral meanings are accurately transcribed into written form.
  6. Draft texts are self-checked in line with their intended purpose and audience.
  7. Draft texts are produced within designated timelines.
  8. Recordings are stored in accordance with organisational and legislative requirements.
Keyboarding techniques are used to produce texts from recordings with the required accuracy.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unclear speech in recordings is clarified with the author or by reference to notes made at the time or soon after.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Texts transcribed from recordings reflect a true and accurate record of what was recorded.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The spelling of names and any technical terms are checked to ensure accuracy and clarity of the texts.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Punctuation is used to ensure oral meanings are accurately transcribed into written form.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draft texts are self-checked in line with their intended purpose and audience.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draft texts are produced within designated timelines.

Completed
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Teacher:		 Evidence:

 

 

 

 

 

 

 

Recordings are stored in accordance with organisational and legislative requirements.

Completed
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Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit and revise texts

  1. Draft texts are circulated to parties involved in line with organisational and legislative requirements.
  2. Feedback that identifies inaccuracies but does not affect the content or meaning of the texts is incorporated and texts are rechecked and any new errors corrected.
  3. Final transcriptions are formatted, named, stored, printed and distributed in accordance with organisational, legislative and task requirements.
Draft texts are circulated to parties involved in line with organisational and legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Feedback that identifies inaccuracies but does not affect the content or meaning of the texts is incorporated and texts are rechecked and any new errors corrected.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Final transcriptions are formatted, named, stored, printed and distributed in accordance with organisational, legislative and task requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms consistency of performance in producing texts from recordings.

This will include:

transcribing at least three different types of recordings to the required standard on at least three separate occasions

critically evaluating transcriptions for accuracy

proofreading and editing of texts

adhering to legislative and organisational requirements relating to the recording and transcription of information

Context of and specific resources for assessment

Assessment must ensure access to a real or simulated workplace environment that closely resembles normal work practice and replicates the range of conditions likely to be encountered, including coping with difficulties, irregularities and breakdowns in routine.

Access is required to office equipment and resources, such as:

workplace reference materials such as style guides

recording equipment such as hand held devices, digital recorders, audio-tapes, Dictaphone equipment

computer equipment including word processing software

dictionary

Method of assessment

Assessment methods suitable for valid and reliable assessment of this unit of competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

observation

written or oral questions

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

Guidance information for assessment

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Required Skills and Knowledge

Required skills

communication skills to:

clarify transcription requirements and unclear speech

seek feedback on draft texts

listening skills to:

identify different speakers from their voices on a recording

interpret intonation and stress to ensure an accurate reflection of the meaning of recorded speech

literacy skills to:

read and interpret organisational and legislative requirements

draft and finalise transcribed documents

proofread and edit work for accuracy against original recordings

self-management skills to:

produce and circulate texts within required timeframes

use sustainable and ergonomic work practices related to transcribing recordings

technical skills to:

use computer software for transcribing texts

produce texts using keyboarding techniques

Required knowledge

key provisions of legislation relating to recording and transcribing information, including enabling legislation for regulators, privacy and freedom of information

ethical principles relating to recording and transcribing information

types of recordings, their purpose and specific legislative requirements

rules of evidence

formats and styles for workplace documents produced from recordings

organisational requirements relating to formatting, naming, storing, printing and distributing texts produced from recordings, and the handling and storage of source recordings

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Purpose and requirements of texts may include:

for use in court as evidence

primary evidence

contemporaneous notes

verbatim records of interviews

verbatim records of meetings

verbatim records of dictation

reports

minutes

formal or informal letters

compliance with legislative requirements e.g. rules of evidence

Work organisation may include:

mix of repetitive and other activities

keyboarding rest breaks

exercises or stretching

Ergonomic and OHS requirements may include:

screen position

workstation height and layout

chair height, seat and back adjustment

keyboard and mouse position

document holder

footrest

lighting

posture

noise minimisation

avoiding radiation from computer screens

Sustainable work practices may include:

utilising power-save options for equipment

double-sided paper use

re-using paper for rough drafts (observing privacy and confidentiality requirements)

recycling used and shredded paper

Recordings may include:

electronic files

audiotape

micro-cassette

dictation machine or Dictaphone

Required accuracy may include

capturing a true and accurate record of recordings

correct grammar

correct spelling

correct punctuation

correct use of technical terms

intended meaning

Self-checking may include:

accuracy

intended meaning

readability and flow

grammar

spelling

punctuation

Designated timelines may include:

organisational timelines eg for minutes

timeline agreed with supervisor or person requiring texts

legislated timeframes

Parties will include:

only those legally able to view transcripts eg only those who were present when recordings were made

Inaccuracies may include:

spelling of names

incorrect technical terms

punctuation that changes the meaning or emphasis of what was recorded