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Evidence Guide: PSPTRAN503 - Plan and resource operational activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPTRAN503 - Plan and resource operational activities

What evidence can you provide to prove your understanding of each of the following citeria?

Identify operational requirements

  1. Current operations and exercises are identified and their resource requirements determined and recorded in accordance with organisational requirements.
  2. Contingency requirements are identified for possible operational problems and included in the planning cycle.
  3. Support activities are identified and included.
  4. Available resources are identified and prioritised in relation to the importance of operational tasks, risk management and workplace health and safety requirements.
Current operations and exercises are identified and their resource requirements determined and recorded in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contingency requirements are identified for possible operational problems and included in the planning cycle.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Support activities are identified and included.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Available resources are identified and prioritised in relation to the importance of operational tasks, risk management and workplace health and safety requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate resources

  1. Resource allocation is undertaken that takes account of available resources, priorities and legislative requirements.
  2. Resources are allocated to maximise operational safety and efficiency while minimising costs, wastage and duplication of effort.
Resource allocation is undertaken that takes account of available resources, priorities and legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resources are allocated to maximise operational safety and efficiency while minimising costs, wastage and duplication of effort.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop rosters

  1. Rosters are devised to cover operational requirements while accounting for planned leave, possible absences and agreed working conditions.
  2. Rosters are developed to make best use of the available skill base to meet operational requirements and constraints and any strategic imperatives.
  3. Personal and cultural circumstances of staff as well as organisational requirements are taken into account where possible in the development of rosters.
  4. Rosters are developed that provide sufficient flexibility to allow for contingencies to be addressed if required.
  5. Rostering takes account of occupational health, safety and other legislative requirements.
Rosters are devised to cover operational requirements while accounting for planned leave, possible absences and agreed working conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rosters are developed to make best use of the available skill base to meet operational requirements and constraints and any strategic imperatives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Personal and cultural circumstances of staff as well as organisational requirements are taken into account where possible in the development of rosters.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rosters are developed that provide sufficient flexibility to allow for contingencies to be addressed if required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rostering takes account of occupational health, safety and other legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate requirements

  1. Resource plans and rosters are circulated for review by those concerned to allow for input and enable unforeseen circumstances to be incorporated.
  2. Rosters are presented in the required format and within designated timelines so staff are aware of their responsibilities with sufficient lead time to organise personal arrangements if needed.
Resource plans and rosters are circulated for review by those concerned to allow for input and enable unforeseen circumstances to be incorporated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Rosters are presented in the required format and within designated timelines so staff are aware of their responsibilities with sufficient lead time to organise personal arrangements if needed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deploy, monitor and adjust resources

  1. Resources are deployed and operations continually monitored to ensure that objectives are achievable within resource and legal constraints.
  2. Operations are assessed at regular intervals against competing demands, to confirm priorities and monitor or adjust resource allocation and staff deployment.
  3. Resource allocation and staff rostering is reviewed at the completion of operations to identify areas for improvement and lessons learned.
Resources are deployed and operations continually monitored to ensure that objectives are achievable within resource and legal constraints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Operations are assessed at regular intervals against competing demands, to confirm priorities and monitor or adjust resource allocation and staff deployment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resource allocation and staff rostering is reviewed at the completion of operations to identify areas for improvement and lessons learned.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records

  1. Records are completed in accordance with legislation, policy and procedures.
  2. Resource usage is documented against planned allocations to determine its effectiveness.
  3. Time sheets and other staff records are maintained according to organisational requirements.
Records are completed in accordance with legislation, policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resource usage is documented against planned allocations to determine its effectiveness.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Time sheets and other staff records are maintained according to organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms consistency of performance in planning and resourcing operations.

This will include evidence of:

planning and resourcing at least three actual or simulated operational assignments on three separate occasions or for different situations/contexts.

at least one roster that needs to be changed to cope with contingencies

adhering to legal, ethical and organisational requirements relating to planning and resourcing operations

Context of and specific resources for assessment

Assessment must ensure access to a real or simulated workplace environment that closely resembles normal work practice and replicates the range of conditions likely to be encountered while planning and resourcing operations, including coping with difficulties, irregularities and breakdowns in routine.

Access is required to resources such as:

applicable legislation, policies and procedures

case studies and workplace scenarios to capture the range of requirements for situations likely to be encountered

technology for planning and scheduling resources and personnel

Method of assessment

Assessment methods suitable for valid and reliable assessment of this unit of competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

observation

written or oral questions

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

Guidance information for assessment

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

communication skills to:

consult staff about rostering

relate to persons from diverse backgrounds

planning and organising skills to:

determine priorities and monitor resource allocation and usage

deploy staff and resources

monitor situations and make decisions that will affect the progress of operations.

literacy and numeracy skills to:

read legislation and interpret operational requirements

work with dates, times and staff ratios

modify plans and rosters

maintain documents and records

self-management skills to:

respond to changing circumstances

manage resources

apply problem solving and decision making to direct or re-direct the focus of operations

technical skills to use:

scheduling tools

information management systems

Knowledge requirements

legislation, policy, procedures and codes of practice related to strategic rostering and resource allocation

provisions of awards or workplace agreements that may impact on rostering decisions

rostering principles

rostering tools

factors to be considered in allocating resources and rostering staff for operational activities

operational knowledge

documentation and reporting requirements

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Operations may be conducted:

in a range of environments

by day or by night

in shifts

24 hours a day, 7 days a week

Support activities may include:

preparation time

training

inspection and maintenance of equipment

workflow processing

administrative duties

Resources may include:

physical

equipment including personal protective equipment

financial

human

Operational safety and efficiency may be affected by:

available resources

staff numbers

staff classifications/levels

balance of skills required

demands of different operations

Rosters may cover:

on road and static/fixed enforcement

overt, covert and targeted operations

inspection services

auditing

access function

industry liaison or education

Staff may include:

authorised person(s)

administrative staff

auditors

trainers

Contingencies may include:

changes in demand

additional services

shortage or non-availability of personnel or equipment

responses to emergencies

responses to intelligence

changes in strategic direction/planning

real time issues