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Evidence Guide: RIIIMG301A - Maintain site records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

RIIIMG301A - Maintain site records

What evidence can you provide to prove your understanding of each of the following citeria?

Identify records

  1. Access, interpret and apply compliance documentation relevant to the work activity
  2. Obtain multiple copies of records to match job requirements
  3. Identify and comply with document storage, filing and handling requirements
  4. Check registered documents against register
  5. Report or replace missing registered documents according to organisation policy
  6. Recognise and adhere to quality assurance requirements of company operations
  7. Select equipment that is consistent with the task of maintaining site records, check for serviceability and rectify or report any faults
Access, interpret and apply compliance documentation relevant to the work activity

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain multiple copies of records to match job requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and comply with document storage, filing and handling requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check registered documents against register

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report or replace missing registered documents according to organisation policy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recognise and adhere to quality assurance requirements of company operations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select equipment that is consistent with the task of maintaining site records, check for serviceability and rectify or report any faults

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process details

  1. Accurately and legibly record details in accordance with organisation instructions
  2. Record details to specified quality control procedures
  3. Ensure alterations to records are initialed by the responsible person
  4. Record signatures, dates and times as per organisation procedures
  5. Ensure records/entries are counter signed as per organisation procedures checked to ensure currency of information
Accurately and legibly record details in accordance with organisation instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record details to specified quality control procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure alterations to records are initialed by the responsible person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record signatures, dates and times as per organisation procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure records/entries are counter signed as per organisation procedures checked to ensure currency of information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and file records

  1. Ensure records are referred to for historical data
  2. Make records available to authorised personnel for checking purposes
  3. Bring trends indicated by records that affect work in progress to the attention of appropriate personnel
  4. Process and file records in accordance with company procedures
Ensure records are referred to for historical data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make records available to authorised personnel for checking purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bring trends indicated by records that affect work in progress to the attention of appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process and file records in accordance with company procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to worksite operations and satisfy all of the requirements of the performance criteria, required skills and knowledge and the range statement of this unit and include evidence of the following:

knowledge of the requirements, procedures and instructions for the maintaining of site records

implementation of requirements, procedures and techniques for the safe, effective and efficient completion of the maintaining of site records, including: minimum of one significant civil construction project including:

site diary

materials received and dispatched

quality records

OHS records

environmental records

inventory control records

working with others to undertake and complete the maintaining of site records that meets all of the required outcomes

consistent timely completion of the maintaining of site records that safely, effectively and efficiently meets the required outcomes

Context of and specific resources for assessment

This unit must be assessed in the context of the work environment. Where personal safety or environmental damage are limiting factors, assessment may occur in a simulated environment provided it is realistic and sufficiently rigorous to cover all aspects of workplace performance, including task skills, task management skills, contingency management skills and job role environment skills.

The assessment environment should not disadvantage the participant. For example, language, literacy and numeracy demands of assessment should not be greater than those required on the job.

Customisation of assessment and delivery environment to sensitively accommodate cultural diversity.

Aboriginal people and other people from a non English speaking background may have second language issues.

Assessment of this competency requires typical resources normally used in the work environment. Selection and use of resources for particular worksites may differ due to site circumstances.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Method of assessment

This unit may be assessed in a holistic way with other units of competency. The assessment strategy for this unit must verify required knowledge and skill and practical application using more than one of the following assessment methods:

written and/or oral assessment of the candidate's required knowledge

observed, documented and/or first hand testimonial evidence of the candidate's:

implementation of appropriate requirement, procedures and techniques for the safe, effective and efficient achievement of required outcomes

consistently achieving the required outcomes

first hand testimonial evidence of the candidate's:

working with others to undertake and complete the maintaining of site records

Guidance information for assessment

Consult the SkillsDMC User Guide for further information on assessment including access and equity issues.

Required Skills and Knowledge

Required skills

Specific skills are required to achieve the performance criteria in this unit, particularly for the application in the various circumstances in which this unit may be applied. This includes the ability to carry out the following as required to maintain site records:

apply legislative, organisation and site requirements and procedures

communication skills required to explain and clarify procedures, and to interview users to identify their records/information needs

literacy skills to read and interpret nature of record content, functions and problems

problem-solving and analysis skills to identify and manage records

Required knowledge

Specific knowledge is required to achieve the Performance Criteria of this unit, particularly its application in a variety of circumstances in which the unit may be used. This includes knowledge of the following, as required to maintain site records:

basic records management systems and processes (both manual and computer aided)

records filing and retrieval systems and processes

registered document control systems

site diary systems

quality control administration

environmental record requirements

inventory control record systems

project quality requirements

civil construction terminology

JSA's/Safe work method statement

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant compliance documentation

may include:

legislative, organisation and site requirements and procedures

manufacturer's guidelines and specifications

Australian standards

code of practice

Employment and workplace relations legislation

Equal Employment Opportunity and Disability Discrimination legislation

Records may include:

site diaries

materials received or dispatched

incidents on site which may be subject to investigation or query at a later date

quality management records

OHS records

environmental records

inventory control records

records required by regulation or legislation

drawings, which may include:

site plans

locality plans

cross sectional plans

longitudinal plans

structural detail

specification providing illustrations and dimensions and project plans, drawings and specifications

plans and specifications, which may include:

detail relating to materials and quality of work

quality assurance

nominated sub-contractors

provision of site access/facilities

cost

details relating to performance including:

standards of work

work schedules

standard procedures and practices

Document storage, filing and handling systems may include

paper based systems

electronic systems

Registered documents are to include:

permits

other regulatory requirements

Quality assurance requirements may include:

dimensions

tolerances

standards of work and material standards as detailed in the project drawings, specifications and project documentation to meet client satisfaction

Equipment is to include:

record filing and retrieval systems (manual and computer aided)

stationery

Information sources may include

verbal or written and graphical instructions, signage, work schedules/plans/specifications, work bulletins, charts and hand drawings, memos, material safety data sheets (MSDS) and diagrams or sketches

safe work procedures or equivalent related to maintaining site records

regulatory/legislative requirements pertaining to maintaining site records

manufacturers' specifications and instructions

organisation work specifications and requirements

instructions issued by authorised organisational or external personnel

relevant Australian Standards

Historical data may be referred to for comparing:

quantities

costs

equipment usage

timeframes

material types

Trends indicated by records may include

time spent in activities

equipment requirements

material usage