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Evidence Guide: SFLDEC409A - Coordinate floristry products for a special occasion

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SFLDEC409A - Coordinate floristry products for a special occasion

What evidence can you provide to prove your understanding of each of the following citeria?

Identify scope of the special occasion.

  1. Discuss and clarify the key design requirements of the special occasion with the client.
  2. Identify and define key operational requirements for the special occasion including the venue for staging the special occasion.
Discuss and clarify the key design requirements of the special occasion with the client.

Completed
Date:

Teacher:
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Identify and define key operational requirements for the special occasion including the venue for staging the special occasion.

Completed
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Prepare and present an overall concept plan for the special occasion.

  1. Incorporate creative elements into the floristry concept and theme.
  2. Verify the operational practicality of the floristry concept through consultation with relevant personnel.
  3. Consider negative environmental impacts and minimal impact practices to reduce these.
  4. Provide accurate and complete information on the range and style of floristry products and obtain approval to proceed with specific designs.
Incorporate creative elements into the floristry concept and theme.

Completed
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Verify the operational practicality of the floristry concept through consultation with relevant personnel.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Consider negative environmental impacts and minimal impact practices to reduce these.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Provide accurate and complete information on the range and style of floristry products and obtain approval to proceed with specific designs.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Prepare and implement an operational plan for the provision of special occasion products and services.

  1. Prepare an operational plan for the provision of floristry products and ancillary services, identifying steps, activities and sequence.
  2. Incorporate appropriate risk management issues into the plan.
  3. Review, verify and finalise details with the client.
  4. Provide accurate and complete information on operational plans to all relevant personnel to ensure timely and effective planning and implementation.
  5. Implement and monitor the operational plan for the special occasion, making adjustments as required.
Prepare an operational plan for the provision of floristry products and ancillary services, identifying steps, activities and sequence.

Completed
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Incorporate appropriate risk management issues into the plan.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Review, verify and finalise details with the client.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Provide accurate and complete information on operational plans to all relevant personnel to ensure timely and effective planning and implementation.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Implement and monitor the operational plan for the special occasion, making adjustments as required.

Completed
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Evidence:

 

 

 

 

 

 

 

Co-ordinate the floral staging of the special occasion.

  1. Coordinate delivery or transport arrangements.
  2. Monitor loading and unloading of all floristry products.
  3. Coordinate the construction and installation of all floristry products according to job specifications and operational plan.
  4. Discuss the installation and placement of products with client and venue staff members and make adjustments as required.
  5. Monitor the maintenance of all floristry products to ensure optimum appearance and minimal environmental impacts throughout the life of the special occasion.
Coordinate delivery or transport arrangements.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Monitor loading and unloading of all floristry products.

Completed
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Evidence:

 

 

 

 

 

 

 

Coordinate the construction and installation of all floristry products according to job specifications and operational plan.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Discuss the installation and placement of products with client and venue staff members and make adjustments as required.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Monitor the maintenance of all floristry products to ensure optimum appearance and minimal environmental impacts throughout the life of the special occasion.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Dismantle floral products.

  1. Coordinate transport arrangements.
  2. Coordinate the removal and disposal of floristry products and ensure minimal environmental impacts.
  3. Obtain feedback after the occasion to evaluate client satisfaction.
Coordinate transport arrangements.

Completed
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Coordinate the removal and disposal of floristry products and ensure minimal environmental impacts.

Completed
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Obtain feedback after the occasion to evaluate client satisfaction.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to plan floral styling that reflects customer requirements and operational practicality

knowledge of the elements and principles of design, their interrelationships and application to various floristry options to be considered for different special occasion styles and venues

knowledge of issues and challenges associated with the coordination of special occasions

ability to style multipleand diverse floristry products for special occasions in response to different customer briefs.To ensure consistency of performance and ability to respond to differentrequirements,this must occur over a period of time and cover the provision floristry products of differing complexities e.g. large, themed occasions.

development of floristry styling designs that meet the requirements of multiple venue environments to ensure that skills can be adapted to different display contexts

project or work activities conducted over a sufficient period so that the special occasion requirements can be planned;however, this must be achieved within commercial time constraints and deadlines determined by the customer or the organisation.

presence of commercial time pressures related to the on-site management of a special occasion.

Context of and specific resources for assessment

Assessment must ensure:

access to comprehensive and sufficient information about special occasions to allow the candidate to fully develop overall design concepts and operational plans to meet the special occasion requirements

access toa fully equipped office environment using appropriate computers, software and information programs and publications to facilitate the processes involved in developing and documentingdesign concepts and operational plans

access to special occasions and venues on which the candidate can work

interaction with others to reflect the communication aspects of the unit

access to and interaction with venue coordinators to reflect the on-site management aspects of the unit.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of the candidate completing tasks during set-up, operation and break-down of the special occasion

evaluation of the floral styling on-site at the venue where floral styling is managed by the candidate

review of operational plans prepared by the candidate for the special occasion

case studies to assess ability to develop styling concepts and plans for different types of special occasion

evaluation of reports prepared by the candidate detailing the planning processes undertaken for special occasions and highlighting particular challenges and issues

written and oral questioning or interview to test knowledge of matters such as formats and features of different types of special occasions, floristry product options and styles for different types of special occasions, varying operational constraints, risk management issues and minimal impact practices

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBDES402A Interpret and respond to a design brief

CUVCOR08A Produce drawings to represent and communicate the concept

SFLDEC408A Construct complex floristry products

SFLSOP308A Prepare quotations for floristry products.

Required Skills and Knowledge

Required skills

creative thinking skills to develop ideas and explore a range of possible product concepts

planning and organisational skills to develop cohesive operational plans and procedures for coordinating floristry product provision for special occasions

communication skills including active listening and open and closed questioning to consult and liaise on floristry requirements with customers and other stakeholders

literacy skills to interpret unfamiliar and detailed venue information and to evaluate any written feedback

writing skills to develop complex operational plans

numeracy skills to interpret budgetary constraints, and to calculate the size and number of floristry products and components required for special occasions.

Required knowledge

formats and features of different types of special occasions

the roles and responsibilities of different family members, officials and venue personnel for an extensive range of special occasions

floristry product options and styles for different types of special occasions, different types of customers and varying numbers of floral displays

the intricate characteristics and interrelationships of the elements and principles of design, and their use in various floral products and displays for special occasions and venues

The elements of design include:

texture

form

colour

space

line

The principles of design include:

harmony

rhythm

balance

dominance

scale

proportion

contrast

operational constraints for floral styling within different styles of venue or site such as on-site construction, maintenance and disposal of floristry products

operational constraints for the display of floristry products in different climatic conditions

space and equipment requirements for different styles and varying numbers of floristry products

staffing requirements to service particular types of special occasions

a range of formats for and inclusions of operational plans produced to design and stage the floral components of special occasions

a range of formats for and inclusions of running sheets for the staging of special occasions

risk management issues to be considered for the floral design and staging of special occasions

the environmental impacts of constructing and maintaining floral displays at venues and minimal impact practices to reduce these especially those that relate to resource, water and energy use and to the use of floristry raw materials

correct and environmentally sound disposal methods for all types of waste and in particular for hazardous substances, spoiled and diseased flower and plant materials and those that have a propensity to propagate weeds.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Key design requirements may include

type of special occasion

theme or style of the occasion

style and colour of attire to be worn by official party

role of various guests and family members

customer preferences

cultural protocols

customer budget

variety, size and number of the various floristry products to be produced.

Key operational requirements may include:

date and time

duration

location of venue and transportation requirements

nature and parameters of the special occasion venue:

type (internal or external)

dimensions of various display areas

dimensions of delivery access and storage areas

access to installation and maintenance facilities

consideration of negative environmental impacts and minimal impact practices for the venue

off and on-site staff requirements

liaison with others involved in delivering the special occasion.

Special occasion may include:

themed special occasions

large or small special occasions including:

weddings

parties e.g. birthdays and engagements

religious celebrations e.g. communions, bar mitzvahs

funerals.

Creative elements may include:

innovative presentation of floristry products

floristry products with interesting links to other special occasion aspects

unusual combinations of floristry components

theme of any special occasion

customer preferences for certain types of flower and plant materials or colours

spatial requirements for the floral displays including:

size, floor space

shape

contours

views and orientation

natural features of outside the venue

innovative options to address particular operational limitations.

Relevant personnel may include:

manager

other senior florists

floral designer

studio designer

owner-operator of a small floristry business

other florists involved in the team

venue staff and management

suppliers and contractors

caterers

security contractors

funeral directors and operators of cemeteries ad crematoria

religious officials and celebrants

facilitators

entertainers.

Operational plan may include details of:

costing of all floristry products to be provided

purchasing of floral and ancillary components

construction timelines and staffing requirements

logistics and transport details

on-site management and maintenance

size and availability of on-site assembly storage and maintenance areas

conflicting activities in on-site assembly, storage and presentation areas

on-site staffing and roles and responsibilities

on-site resources, e.g. venue, commodities, equipment, machinery, vehicles and staff

minimal impact practices for the construction, maintenance and disposal of floral displays

security arrangements

storage of floral components or displays, maintenance materials and equipment

risk management issues.

Ancillary services may relate to:

providing ancillary items and merchandise including:

chocolates, fruit, nuts, alcohol

hampers

gift items of any type

novelties such as balloons and toys

flower preservatives and conditioning agents

providing presentation materials including:

gift cards and message items

corporate advertising of the business

materials provided by the customer

on-site installation and disposal of floral displays

on-site maintenance of all floral displays throughout the life of the special occasion.

Risk management issues may relate to:

a requirement for public liability or other types of insurance coverage

product price fluctuations

fluctuations in exchange rates

product, tax and levy costs not clearly defined by the supplier

product provision, deposit, payment and cancellation terms and conditions not clearly defined by the supplier

seasonal non-availability of the product

potential non-delivery of the product from unknown supplier

potential non-payment by customers of deposits, ongoing payments or cancellation fees

short life cycle and problems with maintaining quality during storage, production and display at the venue

lack of experience with flowers and plant materials

size and availability of on-site assembly storage and maintenance areas

conflicting activities in on-site assembly, storage and presentation areas

venue access and impacts on assembling the floristry products to meet deadlines

impacts of bad weather conditions on delivery of the special occasion.

Delivery or transport arrangements may involve:

vehicles operated by the business

hire vehicles

contracted transport or removalist companies.