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Evidence Guide: SIFGLC001A - Maintain and care for historical records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SIFGLC001A - Maintain and care for historical records

What evidence can you provide to prove your understanding of each of the following citeria?

Store and display historical records.

  1. Identify historical records.
  2. Handle historical records according to workplace policies and procedures.
  3. Store historical records according to workplace policies and procedures, and relevant legislation.
  4. Display historical records according to workplace policies and procedures.
Identify historical records.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle historical records according to workplace policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store historical records according to workplace policies and procedures, and relevant legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Display historical records according to workplace policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Carry out maintenance of historical records.

  1. Inspect historical records to identify damaged or missing records.
  2. Report damage or loss of records to appropriate staff according to workplace policies and procedures.
  3. Carry out routine repairs on historical records according to workplace policies and procedures.
  4. Arrange maintenance and repair of historical records with external personnel according to workplace policies and procedures.
Inspect historical records to identify damaged or missing records.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report damage or loss of records to appropriate staff according to workplace policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Carry out routine repairs on historical records according to workplace policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange maintenance and repair of historical records with external personnel according to workplace policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

handling, storage and display techniques for historical records

procedures for inspecting, maintaining and repairing historical records and reporting inspection results

knowledge of legal requirements for maintaining and storing historical records for cemeteries and crematoria

maintaining and caring for multiple types of historical records over a period of time to ensure consistency of performance and ability to respond to different situations.

Context of and specific resources for assessment

Assessment must ensure:

demonstration of skills in a facility where historical records can be displayed, stored and maintained

access to historical records

access to range of historical records with range of handling, storage and display requirements.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of candidate handling and storing historical records, carrying out routine repairs on historical records, and applying salvage procedures

written or verbal questioning to assess knowledge and understanding of workplace policies and procedures and legislation with regard to maintaining and caring for historical records in funeral services industry

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Required Skills and Knowledge

Required skills

communication skills, including clear and direct communication and active listening and questioning techniques to liaise with staff and external personnel and report loss or damage to records

literacy and numeracy skills to understand written documentation and complete required documentation

computer literacy to use databases

interpersonal skills to relate to people from a range of social, cultural, religious and ethnic backgrounds and with a range of physical and mental abilities

problem-solving skills to handle, store and display records to prevent damage or loss

planning and organisational skills to inspect records regularly and arrange maintenance and repairs.

Required knowledge

broad working knowledge of relevant federal, state or territory, and local government legislation and regulations relating to storage and maintenance of historical records

workplace policies and procedures in relation to maintenance of historical records and archive storage systems

cataloguing systems

document preservation requirements

preservation, maintenance and loss issues.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Historical records may include:

burial records

cremation records

Death Certificates

funeral records

relevant correspondence

photographs

books

artefacts

physical assets, such as mortuary carriage.

Workplace policies and procedures may include:

procedures for handling historical records

procedures for storing historical records, such as:

off site

fireproof storage facilities

copying historical records prior to deterioration for storage purposes

procedures for displaying historical records

inspection schedules and procedures

salvage procedures.

Relevant legislation may include:

Archives Act

OHS.

Damaged or missing records may include those affected by:

humidity

light

dust

air conditioning

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse, such as shelves or more major building problems

relocation

computer malfunction

theft

vandalism

incompetence.

Appropriate staff may include:

supervisors

managers.

External personnel may include:

restorers.