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Evidence Guide: SIRRINV002 - Control stock

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SIRRINV002 - Control stock

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor stock receipt and dispatch.

  1. Implement organisational policies and procedures for receipt, dispatch and secure storage of stock.
  2. Allocate tasks and monitor staff to ensure organisational procedures are followed, and documentation is completed correctly.
  3. Confirm that stock quantity and quality inspections on receipt meet organisational standards.
  4. Act on variations to quantity and quality of delivered stock.
  5. Supervise safe stock handling and storage.
Implement organisational policies and procedures for receipt, dispatch and secure storage of stock.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate tasks and monitor staff to ensure organisational procedures are followed, and documentation is completed correctly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm that stock quantity and quality inspections on receipt meet organisational standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Act on variations to quantity and quality of delivered stock.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise safe stock handling and storage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain stock records.

  1. Monitor stock and maintain stock at required levels.
  2. Maintain, monitor and adjust stock reorder cycles as required.
  3. Provide clear information to team members about individual stock recording responsibilities.
  4. Maintain stock storage and movement records.
  5. Record and report stock discrepancies.
  6. Monitor stock performance and identify and report fast and slow-selling items.
Monitor stock and maintain stock at required levels.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain, monitor and adjust stock reorder cycles as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide clear information to team members about individual stock recording responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain stock storage and movement records.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and report stock discrepancies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor stock performance and identify and report fast and slow-selling items.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process and follow up orders.

  1. Process and raise stock orders according to organisational procedures.
  2. Monitor delivery of stock to ensure agreed deadlines and inventory requirements are met.
  3. Liaise with suppliers to ensure continuity of supply.
  4. Resolve routine supply problems or refer to appropriate personnel for action.
  5. Distribute stock within the organisation according to required allocations.
  6. Handle routine supply problems or refer to management as required by store policy.
Process and raise stock orders according to organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor delivery of stock to ensure agreed deadlines and inventory requirements are met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with suppliers to ensure continuity of supply.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve routine supply problems or refer to appropriate personnel for action.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute stock within the organisation according to required allocations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle routine supply problems or refer to management as required by store policy.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Minimise stock losses.

  1. Regularly check storage of stock and ensure its protection.
  2. Identify, record and report stock losses.
  3. Identify avoidable losses and establish reasons for them.
  4. Recommend solutions and implement procedures to prevent future losses.
Regularly check storage of stock and ensure its protection.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, record and report stock losses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify avoidable losses and establish reasons for them.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recommend solutions and implement procedures to prevent future losses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate stocktake or cyclical count.

  1. Explain procedures for stocktake and cyclical counts to team members.
  2. Allocate stocktaking tasks to individual team members ensuring effective use of staff resources to complete task.
  3. Provide team members with clear directions for performance of each task.
  4. Produce accurate reports for management on stocktake data, including discrepancies.
Explain procedures for stocktake and cyclical counts to team members.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate stocktaking tasks to individual team members ensuring effective use of staff resources to complete task.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide team members with clear directions for performance of each task.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce accurate reports for management on stocktake data, including discrepancies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Monitor stock receipt and dispatch.

1.1.Implement organisational policies and procedures for receipt, dispatch and secure storage of stock.

1.2.Allocate tasks and monitor staff to ensure organisational procedures are followed, and documentation is completed correctly.

1.3.Confirm that stock quantity and quality inspections on receipt meet organisational standards.

1.4.Act on variations to quantity and quality of delivered stock.

1.5.Supervise safe stock handling and storage.

2. Maintain stock records.

2.1.Monitor stock and maintain stock at required levels.

2.2.Maintain, monitor and adjust stock reorder cycles as required.

2.3.Provide clear information to team members about individual stock recording responsibilities.

2.4.Maintain stock storage and movement records.

2.5.Record and report stock discrepancies.

2.6.Monitor stock performance and identify and report fast and slow-selling items.

3. Process and follow up orders.

3.1.Process and raise stock orders according to organisational procedures.

3.2.Monitor delivery of stock to ensure agreed deadlines and inventory requirements are met.

3.3.Liaise with suppliers to ensure continuity of supply.

3.4.Resolve routine supply problems or refer to appropriate personnel for action.

3.5.Distribute stock within the organisation according to required allocations.

3.6.Handle routine supply problems or refer to management as required by store policy.

4. Minimise stock losses.

4.1.Regularly check storage of stock and ensure its protection.

4.2.Identify, record and report stock losses.

4.3.Identify avoidable losses and establish reasons for them.

4.4.Recommend solutions and implement procedures to prevent future losses.

5. Coordinate stocktake or cyclical count.

5.1.Explain procedures for stocktake and cyclical counts to team members.

5.2.Allocate stocktaking tasks to individual team members ensuring effective use of staff resources to complete task.

5.3.Provide team members with clear directions for performance of each task.

5.4.Produce accurate reports for management on stocktake data, including discrepancies.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Monitor stock receipt and dispatch.

1.1.Implement organisational policies and procedures for receipt, dispatch and secure storage of stock.

1.2.Allocate tasks and monitor staff to ensure organisational procedures are followed, and documentation is completed correctly.

1.3.Confirm that stock quantity and quality inspections on receipt meet organisational standards.

1.4.Act on variations to quantity and quality of delivered stock.

1.5.Supervise safe stock handling and storage.

2. Maintain stock records.

2.1.Monitor stock and maintain stock at required levels.

2.2.Maintain, monitor and adjust stock reorder cycles as required.

2.3.Provide clear information to team members about individual stock recording responsibilities.

2.4.Maintain stock storage and movement records.

2.5.Record and report stock discrepancies.

2.6.Monitor stock performance and identify and report fast and slow-selling items.

3. Process and follow up orders.

3.1.Process and raise stock orders according to organisational procedures.

3.2.Monitor delivery of stock to ensure agreed deadlines and inventory requirements are met.

3.3.Liaise with suppliers to ensure continuity of supply.

3.4.Resolve routine supply problems or refer to appropriate personnel for action.

3.5.Distribute stock within the organisation according to required allocations.

3.6.Handle routine supply problems or refer to management as required by store policy.

4. Minimise stock losses.

4.1.Regularly check storage of stock and ensure its protection.

4.2.Identify, record and report stock losses.

4.3.Identify avoidable losses and establish reasons for them.

4.4.Recommend solutions and implement procedures to prevent future losses.

5. Coordinate stocktake or cyclical count.

5.1.Explain procedures for stocktake and cyclical counts to team members.

5.2.Allocate stocktaking tasks to individual team members ensuring effective use of staff resources to complete task.

5.3.Provide team members with clear directions for performance of each task.

5.4.Produce accurate reports for management on stocktake data, including discrepancies.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

maintain and order stock across one stock cycle according to organisational procedures using all of the following stock processes:

receipt

dispatch

ordering

stock level monitoring

records maintenance

produce three different stock control reports

organise and coordinate one stocktake or cyclical count

provide clear and correct information to team members involved in stock control processes.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

organisational policies and procedures for:

receipt and dispatch of goods, including inspection for quantity and quality

stock ordering and reordering

stock replenishment

stock rotation

reporting of stock discrepancies, damage and loss

safe transport, handling and storage of goods

stock control

stocktaking and cyclical counts

pricing, labelling and packaging

stock security

key aspects of legislation and codes of practice relevant to stock control:

Australian Consumer Law

Work Health and Safety (WHS)

manual handling

licensing for mechanical movement of stock

principles of stock control:

rotation and replenishment

product life cycle

impact of business planning and sales forecasts on stock control

types of stock control systems used in the sector

reasons for stock loss and damage and methods to control these and protect stock.