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Evidence Guide: SISXADM001 - Organise and supervise participant travel

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SISXADM001 - Organise and supervise participant travel

What evidence can you provide to prove your understanding of each of the following citeria?

Determine travel requirements.

  1. Determine travel requirements and needs of participants in consultation with appropriate staff.
  2. Identify resource and logistical requirements for travel.
  3. Determine and review travel costs and identify budget and resource constraints.
  4. Identify risks associated with travel arrangements and develop contingency plans.
  5. Obtain approval for travel according to organisational procedures.
Determine travel requirements and needs of participants in consultation with appropriate staff.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify resource and logistical requirements for travel.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine and review travel costs and identify budget and resource constraints.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify risks associated with travel arrangements and develop contingency plans.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Obtain approval for travel according to organisational procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Make travel arrangements.

  1. Plan and document travel schedule according to participant needs and activity requirements.
  2. Access and interpret information about different options for travel and other services required.
  3. Select preferred services and finalise costings within available budget.
  4. Book and confirm travel arrangements with appropriate staff and external agencies.
  5. Communicate information about travel arrangements to participants and relevant members of staff.
  6. Source and check accuracy of travel documents for participants.
Plan and document travel schedule according to participant needs and activity requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Access and interpret information about different options for travel and other services required.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Select preferred services and finalise costings within available budget.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Book and confirm travel arrangements with appropriate staff and external agencies.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communicate information about travel arrangements to participants and relevant members of staff.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Source and check accuracy of travel documents for participants.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Supervise travel arrangements.

  1. Monitor travel schedule and modify as appropriate during activities.
  2. Secure equipment and travel documents.
  3. Complete and maintain travel related documentation.
  4. Maintain expenditure levels according to budget requirements.
  5. Select and use communication strategies for group management.
  6. Implement contingency plans to manage scheduling and other travel related difficulties.
Monitor travel schedule and modify as appropriate during activities.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Secure equipment and travel documents.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Complete and maintain travel related documentation.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain expenditure levels according to budget requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Select and use communication strategies for group management.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Implement contingency plans to manage scheduling and other travel related difficulties.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Review travel arrangements.

  1. Conduct review of travel arrangements including feedback from participants.
  2. Identify and propose recommendations for future travel based on review outcomes.
  3. Review own work performance and identify potential improvements.
Conduct review of travel arrangements including feedback from participants.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify and propose recommendations for future travel based on review outcomes.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Review own work performance and identify potential improvements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine travel requirements.

  1. Determine travel requirements and needs of participants in consultation with appropriate staff.
  2. Identify resource and logistical requirements for travel.
  3. Determine and review travel costs and identify budget and resource constraints.
  4. Identify risks associated with travel arrangements and develop contingency plans.
  5. Obtain approval for travel according to organisational procedures.
Determine travel requirements and needs of participants in consultation with appropriate staff.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify resource and logistical requirements for travel.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine and review travel costs and identify budget and resource constraints.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify risks associated with travel arrangements and develop contingency plans.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Obtain approval for travel according to organisational procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Make travel arrangements.

  1. Plan and document travel schedule according to participant needs and activity requirements.
  2. Access and interpret information about different options for travel and other services required.
  3. Select preferred services and finalise costings within available budget.
  4. Book and confirm travel arrangements with appropriate staff and external agencies.
  5. Communicate information about travel arrangements to participants and relevant members of staff.
  6. Source and check accuracy of travel documents for participants.
Plan and document travel schedule according to participant needs and activity requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Access and interpret information about different options for travel and other services required.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Select preferred services and finalise costings within available budget.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Book and confirm travel arrangements with appropriate staff and external agencies.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communicate information about travel arrangements to participants and relevant members of staff.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Source and check accuracy of travel documents for participants.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Supervise travel arrangements.

  1. Monitor travel schedule and modify as appropriate during activities.
  2. Secure equipment and travel documents.
  3. Complete and maintain travel related documentation.
  4. Maintain expenditure levels according to budget requirements.
  5. Select and use communication strategies for group management.
  6. Implement contingency plans to manage scheduling and other travel related difficulties.
Monitor travel schedule and modify as appropriate during activities.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Secure equipment and travel documents.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Complete and maintain travel related documentation.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain expenditure levels according to budget requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Select and use communication strategies for group management.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Implement contingency plans to manage scheduling and other travel related difficulties.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Review travel arrangements.

  1. Conduct review of travel arrangements including feedback from participants.
  2. Identify and propose recommendations for future travel based on review outcomes.
  3. Review own work performance and identify potential improvements.
Conduct review of travel arrangements including feedback from participants.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify and propose recommendations for future travel based on review outcomes.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Review own work performance and identify potential improvements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine travel requirements.

1.1 Determine travel requirements and needs of participants in consultation with appropriate staff.

1.2 Identify resource and logistical requirements for travel.

1.3 Determine and review travel costs and identify budget and resource constraints.

1.4 Identify risks associated with travel arrangements and develop contingency plans.

1.5 Obtain approval for travel according to organisational procedures.

2. Make travel arrangements.

2.1 Plan and document travel schedule according to participant needs and activity requirements.

2.2 Access and interpret information about different options for travel and other services required.

2.3 Select preferred services and finalise costings within available budget.

2.4 Book and confirm travel arrangements with appropriate staff and external agencies.

2.5 Communicate information about travel arrangements to participants and relevant members of staff.

2.6 Source and check accuracy of travel documents for participants.

3. Supervise travel arrangements.

3.1 Monitor travel schedule and modify as appropriate during activities.

3.2 Secure equipment and travel documents.

3.3 Complete and maintain travel related documentation.

3.4 Maintain expenditure levels according to budget requirements.

3.5 Select and use communication strategies for group management.

3.6 Implement contingency plans to manage scheduling and other travel related difficulties.

4. Review travel arrangements.

4.1 Conduct review of travel arrangements including feedback from participants.

4.2 Identify and propose recommendations for future travel based on review outcomes.

4.3 Review own work performance and identify potential improvements.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine travel requirements.

1.1 Determine travel requirements and needs of participants in consultation with appropriate staff.

1.2 Identify resource and logistical requirements for travel.

1.3 Determine and review travel costs and identify budget and resource constraints.

1.4 Identify risks associated with travel arrangements and develop contingency plans.

1.5 Obtain approval for travel according to organisational procedures.

2. Make travel arrangements.

2.1 Plan and document travel schedule according to participant needs and activity requirements.

2.2 Access and interpret information about different options for travel and other services required.

2.3 Select preferred services and finalise costings within available budget.

2.4 Book and confirm travel arrangements with appropriate staff and external agencies.

2.5 Communicate information about travel arrangements to participants and relevant members of staff.

2.6 Source and check accuracy of travel documents for participants.

3. Supervise travel arrangements.

3.1 Monitor travel schedule and modify as appropriate during activities.

3.2 Secure equipment and travel documents.

3.3 Complete and maintain travel related documentation.

3.4 Maintain expenditure levels according to budget requirements.

3.5 Select and use communication strategies for group management.

3.6 Implement contingency plans to manage scheduling and other travel related difficulties.

4. Review travel arrangements.

4.1 Conduct review of travel arrangements including feedback from participants.

4.2 Identify and propose recommendations for future travel based on review outcomes.

4.3 Review own work performance and identify potential improvements.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

organise and supervise travel arrangements for at least three different groups of participants and their associated equipment for a sport or recreation activity.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

organisational policies and procedures for making travel arrangements:

work health and safety/occupational health and safety

duty of care

roles and responsibilities of staff

communication protocols

liability

insurance

codes of behaviour

protocols for making travel arrangements

reporting obligations

legislation related to the organisation of travel:

work health and safety/occupational health and safety

anti-discrimination

road safety and transport

conditions of carriage

working with children

privacy

consumer law

sources of information on travel options for different types of trips and groups

logistical issues involved in organising travel:

booking systems

insurance

medical assistance

meals

departure and arrival times

comfort and hygiene

general supervision and support

risk management planning for:

disruption to travel arrangements

injury or illness

alterations to schedules

misplaced, lost or damaged equipment and belongings

accidents

communication strategies for managing groups:

head counts

rolls

buddy systems or travel partners

codes of behaviour

communication strategies.