NTISthis.com

Evidence Guide: SISXIND406A - Manage projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SISXIND406A - Manage projects

What evidence can you provide to prove your understanding of each of the following citeria?

Scope project.

  1. Determine project scope and objectives in consultation with appropriate colleagues and clients.
  2. Determine required resources for the project in consultation with colleagues and clients.
  3. Assess areas for potential over-run and resource complications.
  4. Determine contract requirements of the project as required.
  5. Determine administrative requirements of the project according to organisational policies and procedures.
Determine project scope and objectives in consultation with appropriate colleagues and clients.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine required resources for the project in consultation with colleagues and clients.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess areas for potential over-run and resource complications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine contract requirements of the project as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine administrative requirements of the project according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a project-management plan.

  1. Formulate project budget according to organisational policies and procedures.
  2. Negotiate and document roles and responsibilities of project personnel according to organisational policies and procedures.
  3. Identify and document key project milestones and quality measures for the project.
  4. Plan project risk management and communication strategies in conjunction with appropriate colleagues.
  5. Develop evaluation methods suitable to the project in consultation with colleagues.
  6. Determine and assess technical specifications for the project.
  7. Distribute project-management plan for review by personnel involved in or influenced by the project.
Formulate project budget according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate and document roles and responsibilities of project personnel according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document key project milestones and quality measures for the project.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan project risk management and communication strategies in conjunction with appropriate colleagues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop evaluation methods suitable to the project in consultation with colleagues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and assess technical specifications for the project.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute project-management plan for review by personnel involved in or influenced by the project.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Administer and monitor project.

  1. Coordinate agreements with project personnel according to project-management plan and relevant legislation.
  2. Coordinate project communication processes to meet the needs of clients and service providers.
  3. Assess and review progress of project against project goals in consultation with project team members and provide reports on progress.
  4. Identify deviations from project plan and take actions to recover or modify original project goals.
  5. Assess the need for additional resources and personnel and take action as required.
  6. Implement and monitor financial control systems according to project guidelines.
  7. Finalise the project within agreed timelines.
Coordinate agreements with project personnel according to project-management plan and relevant legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate project communication processes to meet the needs of clients and service providers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess and review progress of project against project goals in consultation with project team members and provide reports on progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify deviations from project plan and take actions to recover or modify original project goals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for additional resources and personnel and take action as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and monitor financial control systems according to project guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise the project within agreed timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate project.

  1. Provide project documentation according to reporting requirements and organisational policies and procedures.
  2. Evaluate relevant components of the project according to quality measures in consultation with project personnel and clients.
  3. Incorporate results of evaluation into future project development and planning.
  4. Review own performance in managing the project and identify potential improvements.
Provide project documentation according to reporting requirements and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate relevant components of the project according to quality measures in consultation with project personnel and clients.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate results of evaluation into future project development and planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review own performance in managing the project and identify potential improvements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

applies the critical elements of project management in order to scope, develop, implement, monitor and review a project-management plan

develops a resource strategy and coordinates project tasks and resources to maximise timely outcomes for the project

uses communication strategies and systems to convey project responsibilities, encourage and maintain information flow and exchange, and build trust and respect within the project team

applies contingency-management techniques to deal with a range of problems and issues that may arise during the project and takes action to address these

evaluates and reflects on own work performance to identify ways in which future project outcomes and benefits to the organisation and individuals can be improved.

Context of and specific resources for assessment

Assessment must ensure management of projects that are relevant to the candidate's current or intended work environment and are of sufficient breadth to demonstrate competency and consistency of performance.

Assessment must also ensure access to:

a sport and recreation environment that reflects local issues and initiatives in which projects can be planned and implemented

equipment and resources required for the project, including support staff, equipment and materials

organisational procedures and protocols, such as project reporting or recording requirements

sources of information on project-management techniques.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interacting with project team, including allocating tasks and monitoring progress

observation of dealing with contingencies in relation to project deviations and budgets

oral and or written questioning to assess knowledge of project-management techniques

third-party reports from a supervisor detailing work performance

portfolio containing evidence of project planning and reporting, including dealing with contingencies such as project deviations and budget overruns.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXIND405A Conduct projects.

Guidance information for assessment

Required Skills and Knowledge

Required skills

communication skills to:

liaise with internal and external service providers to negotiate project roles and responsibilities

monitor project progress in consultation with team members

conduct project meetings and resolve issues and conflict arising during the project

planning and organising skills to:

coordinate the implementation of the project-management plan

coordinate project resources within timelines and budget.

problem-solving skills to:

define parameters of the project

monitor objectives

identify and address deviations to the project-management plan

develop contingency plans

literacy and numeracy skills to:

develop a project-management plan

complete project documentation

prepare and manage a project budget

self-management skills to:

review and reflect on own project-management skills

identify required improvements

technology skills to use computer programs effectively.

Required knowledge

organisational policies and procedures to enable accountability and satisfactory completion of project outcomes

legislation to enable the project to be conducted safely and responsibly

quality-assurance principles to enable project accountability in the achievement of quality outcomes

project-management techniques and systems to prepare, implement and monitor a project plan within budget and on time

organisational financial recording and reporting requirements

conflict-resolution techniques to enable negotiation of issues arising during the project

risk-analysis processes to enable assessment of the potential impact of the project

evaluation processes to enable improvements to be made to future projects.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Project scope may include:

objectives

desired outcomes

benefits to the organisation

cost

risks

time.

Resources may include:

service providers

financial

human

physical

technical.

Project may include:

conferences and major meetings

promotional or other events

introduction of new technology or systems

product or service development

research.

Contract requirements may include:

performance standards

timelines

payment

completion requirements

staffing

ownership of materials

indemnity and insurance

reporting mechanisms.

Organisational policies and procedures may include:

occupational health and safety

engaging internal and external services

financial and contractual.

Project personnel may include:

service providers

team members.

Key project milestones may include:

achievement of key tasks and project phases

measurement and achievement of set outcomes

completion of contract phases and requirements.

Quality measures may include:

objectives and outcomes

benchmarks

standards

key performance indicators

project monitoring process

achievement of timelines

costs.

Relevant legislation may include:

occupational health and safety

privacy

duty of care

trades practices

goods and services

contract

environmental.

Project documentation may include:

quality assurance

interim and final project reports

financial statements.