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Evidence Guide: SITEEVT006 - Develop conference programs

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITEEVT006 - Develop conference programs

What evidence can you provide to prove your understanding of each of the following citeria?

Establish program requirements.

  1. Analyse conference context, scope and objectives in consultation with stakeholders to determine program parameters and structure.
  2. Develop and agree on program requirements in consultation with relevant stakeholders.
  3. Assess internal and external factors for impact on program design.
Analyse conference context, scope and objectives in consultation with stakeholders to determine program parameters and structure.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and agree on program requirements in consultation with relevant stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess internal and external factors for impact on program design.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Design conference program.

  1. Develop conference format within known budget, venue and staging constraints.
  2. Research and analyse options for different program components and investigate ways to incorporate innovative approaches.
  3. Identify and integrate use of appropriate technologies into program development.
  4. Include activities that integrate learning and development principles appropriate to the target audience.
Develop conference format within known budget, venue and staging constraints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse options for different program components and investigate ways to incorporate innovative approaches.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and integrate use of appropriate technologies into program development.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Include activities that integrate learning and development principles appropriate to the target audience.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise program details.

  1. Create cohesive conference programs by integrating program components and scheduling.
  2. Prepare realistic program cost estimates.
  3. Present proposed conference program to appropriate stakeholders.
  4. Negotiate program details with stakeholders and gain appropriate approvals.
  5. Initiate actions for publication of conference program in the context of broader conference management plans.
Create cohesive conference programs by integrating program components and scheduling.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare realistic program cost estimates.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present proposed conference program to appropriate stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate program details with stakeholders and gain appropriate approvals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Initiate actions for publication of conference program in the context of broader conference management plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish program requirements.

1.1.Analyse conference context, scope and objectives in consultation with stakeholders to determine program parameters and structure.

1.2.Develop and agree on program requirements in consultation with relevant stakeholders.

1.3.Assess internal and external factors for impact on program design.

2. Design conference program.

2.1.Develop conference format within known budget, venue and staging constraints.

2.2.Research and analyse options for different program components and investigate ways to incorporate innovative approaches.

2.3.Identify and integrate use of appropriate technologies into program development.

2.4.Include activities that integrate learning and development principles appropriate to the target audience.

3. Finalise program details.

3.1.Create cohesive conference programs by integrating program components and scheduling.

3.2.Prepare realistic program cost estimates.

3.3.Present proposed conference program to appropriate stakeholders.

3.4.Negotiate program details with stakeholders and gain appropriate approvals.

3.5.Initiate actions for publication of conference program in the context of broader conference management plans.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish program requirements.

1.1.Analyse conference context, scope and objectives in consultation with stakeholders to determine program parameters and structure.

1.2.Develop and agree on program requirements in consultation with relevant stakeholders.

1.3.Assess internal and external factors for impact on program design.

2. Design conference program.

2.1.Develop conference format within known budget, venue and staging constraints.

2.2.Research and analyse options for different program components and investigate ways to incorporate innovative approaches.

2.3.Identify and integrate use of appropriate technologies into program development.

2.4.Include activities that integrate learning and development principles appropriate to the target audience.

3. Finalise program details.

3.1.Create cohesive conference programs by integrating program components and scheduling.

3.2.Prepare realistic program cost estimates.

3.3.Present proposed conference program to appropriate stakeholders.

3.4.Negotiate program details with stakeholders and gain appropriate approvals.

3.5.Initiate actions for publication of conference program in the context of broader conference management plans.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

design one conference program in consultation with stakeholders

determine and document the following operational and program requirements for the above conference program:

accommodation

budget

catering

date

delegate numbers and profile

duration

event running sheet

venue and staging requirements

balance of social and business program

format

learning and development requirements

speakers, facilitators and talent.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

needs of different conference market segments and relevant stakeholders, including:

associations

corporate

government

conference session formats, and the features, advantages and disadvantages of different options

current, emerging and innovative approaches to conference program design

different conference program components and their impact on program design:

breaks

business program:

plenary

break-outs

catering

links with other parallel events

pre- and posttouring elements

social program

scheduling options and issues for conferences of varying durations

options for conference staging:

key staging components

room layouts

current technologies

remote conferencing options

venue requirements

educational, learning and development principles:

learning principles for different groups

varying learning styles

features of learning materials

features of academic abstracts and how they are used.