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Evidence Guide: SITEEVT008 - Manage event staging components

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITEEVT008 - Manage event staging components

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse staging requirements.

  1. Analyse event staging requirements based on detailed review of proposed event.
  2. Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.
  3. Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.
  4. Incorporate regulatory, safety, risk and sustainability issues into planning processes.
Analyse event staging requirements based on detailed review of proposed event.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Incorporate regulatory, safety, risk and sustainability issues into planning processes.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Source and organise staging contractors.

  1. Identify and source contractors according to work schedule.
  2. Provide staging specifications detailing contractor requirements.
  3. Obtain quotations for provision of products and services.
  4. Evaluate quotations against specifications and other relevant quality criteria.
  5. Conduct negotiations and select contractors using product and service knowledge to inform decisions.
  6. Confirm agreements with contractors in writing to include details and costs of all services.
Identify and source contractors according to work schedule.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Provide staging specifications detailing contractor requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Obtain quotations for provision of products and services.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate quotations against specifications and other relevant quality criteria.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Conduct negotiations and select contractors using product and service knowledge to inform decisions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Confirm agreements with contractors in writing to include details and costs of all services.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Monitor staging preparations.

  1. Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  2. Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  3. Assess need for staging adjustments to maintain event quality and integrity.
  4. Negotiate and confirm required changes.
Monitor event preparations through ongoing liaison with contractors and other stakeholders.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assess need for staging adjustments to maintain event quality and integrity.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Negotiate and confirm required changes.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate staging components.

  1. Obtain feedback from stakeholders according to predetermined evaluation criteria.
  2. Evaluate staging components in terms of operational efficiency and service quality.
  3. Use information to enhance future event planning.
Obtain feedback from stakeholders according to predetermined evaluation criteria.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate staging components in terms of operational efficiency and service quality.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use information to enhance future event planning.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse staging requirements.

1.1.Analyse event staging requirements based on detailed review of proposed event.

1.2.Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.

1.3.Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.4.Incorporate regulatory, safety, risk and sustainability issues into planning processes.

2. Source and organise staging contractors.

2.1.Identify and source contractors according to work schedule.

2.2.Provide staging specifications detailing contractor requirements.

2.3.Obtain quotations for provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Conduct negotiations and select contractors using product and service knowledge to inform decisions.

2.6.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor staging preparations.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate staging components.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate staging components in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse staging requirements.

1.1.Analyse event staging requirements based on detailed review of proposed event.

1.2.Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.

1.3.Develop a work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.4.Incorporate regulatory, safety, risk and sustainability issues into planning processes.

2. Source and organise staging contractors.

2.1.Identify and source contractors according to work schedule.

2.2.Provide staging specifications detailing contractor requirements.

2.3.Obtain quotations for provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Conduct negotiations and select contractors using product and service knowledge to inform decisions.

2.6.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor staging preparations.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate staging components.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate staging components in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

consult with stakeholders to develop staging requirements for at least one type of event listed in the knowledge evidence with multiple operational components

source and select contractors for the above event to provide staging components that meet stakeholder and event requirements

monitor and evaluate event staging components for the above event by:

ensuring work is completed against event requirements and schedules

confirming staging requirements are delivered as required

obtaining feedback from stakeholders on contractor performance.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

meetings and conventions

social

sports

roles and responsibilities of organisations involved in event staging

suppliers of staging products and services

sources of information on staging services and products

product and service terminology, features and options, current technology and risk considerations in these key areas of staging:

catering

displays, stands and signage

exhibitor services

security

talent

technical equipment and services:

audiovisual

lighting

sets

sound

stage design

rigging

special effects

venue or site requirements

venue layout and styling

regulatory considerations for organising event staging:

contractor licensing

food safety

liquor licensing

local government authorities

factors affecting staging specifications:

performance standards

price

technical specifications

themerelated requirements

timelines

regulatory requirements

requirements for contractor briefing and specification documents.