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Evidence Guide: SITEEVT009 - Organise event infrastructure

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITEEVT009 - Organise event infrastructure

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse infrastructure requirements.

  1. Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.
  2. Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.
  3. Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.
  4. Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.
  5. Incorporate risk control and sustainability issues into planning processes.
Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate risk control and sustainability issues into planning processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source and organise infrastructure requirements.

  1. Identify and source infrastructure and facilities contractors according to work schedule.
  2. Provide specifications to contractors about infrastructure requirements.
  3. Obtain quotations for the provision of products and services.
  4. Evaluate quotations against specifications and other relevant quality criteria.
  5. Confirm agreements with contractors in writing to include details and costs of all services.
Identify and source infrastructure and facilities contractors according to work schedule.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide specifications to contractors about infrastructure requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain quotations for the provision of products and services.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate quotations against specifications and other relevant quality criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm agreements with contractors in writing to include details and costs of all services.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor event infrastructure.

  1. Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  2. Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  3. Assess the need for staging adjustments to maintain event quality and integrity.
  4. Negotiate and confirm required changes.
Monitor event preparations through ongoing liaison with contractors and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for staging adjustments to maintain event quality and integrity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate and confirm required changes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate success of event infrastructure operations.

  1. Obtain feedback from stakeholders according to predetermined evaluation criteria.
  2. Evaluate infrastructure arrangements in terms of operational efficiency and service quality.
  3. Use information to enhance future event planning.
Obtain feedback from stakeholders according to predetermined evaluation criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use information to enhance future event planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse infrastructure requirements.

1.1.Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.

1.2.Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.

1.3.Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

1.4.Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.5.Incorporate risk control and sustainability issues into planning processes.

2. Source and organise infrastructure requirements.

2.1.Identify and source infrastructure and facilities contractors according to work schedule.

2.2.Provide specifications to contractors about infrastructure requirements.

2.3.Obtain quotations for the provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor event infrastructure.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess the need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate success of event infrastructure operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse infrastructure requirements.

1.1.Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.

1.2.Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.

1.3.Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

1.4.Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.5.Incorporate risk control and sustainability issues into planning processes.

2. Source and organise infrastructure requirements.

2.1.Identify and source infrastructure and facilities contractors according to work schedule.

2.2.Provide specifications to contractors about infrastructure requirements.

2.3.Obtain quotations for the provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor event infrastructure.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess the need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate success of event infrastructure operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

develop infrastructure requirements for a venue or site in consultation with stakeholders and relevant authorities for at least one event type listed in the knowledge evidence, with multiple operational components for:

an established event location

an untested event location

source and select infrastructure and facilities contractors required to meet event specifications for the above event

monitor and evaluate the success of event infrastructure by:

ensuring work is completed against event requirements and schedules

ensuring infrastructure and facility requirements are supplied as required

obtaining feedback from stakeholders.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

roles and responsibilities of organisations involved in staging of events

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

sports

infrastructure and facility requirements for different event types:

emergency services

parking

signage

temporary structures:

access

accommodation

camping

catering

dining

marquees

scaffolding

tents

toilets

utilities:

air conditioning or heating

power supply

waste disposal and recycling facilities

water supply

suitability of infrastructure for different venues

suppliers of event infrastructure and facilities

sources of information on infrastructure and facilities

product and service terminology, features, options and current technology for event infrastructure and facilities:

temporary water and power supply

portable and demountable toilets

temporary structures

mobile catering outlets

waste disposal and recycling

accommodation

relevant authorities with which liaison takes place for the organisation of event infrastructure and facilities:

emergency services

land management and protection authorities

local government

state or territory government

issues that impact on the organisation of events in venues or sites without the above listed infrastructure or facilities and:

sustainability considerations when introducing event infrastructure and facilities to venues and sites:

community and cultural values

environmental impacts

regulatory considerations associated with event infrastructure and facilities relating to:

builders

catering facilities

electricians

plumbers

local government noise regulations

special effects

waste management

problems that occur in event contractor management, and strategies to mitigate risk

formats and key inclusions for contractor briefing and specification documents.