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Evidence Guide: SITEEVT017 - Develop multi-venue event plans

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITEEVT017 - Develop multi-venue event plans

What evidence can you provide to prove your understanding of each of the following citeria?

Conduct multi-venue selection process.

  1. Identify parameters for venue selection based on customer and event requirements.
  2. Incorporate multi-venue considerations into the venue or site selection process.
  3. Determine best combination of venues to meet event needs.
Identify parameters for venue selection based on customer and event requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate multi-venue considerations into the venue or site selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine best combination of venues to meet event needs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse multi-venue planning and management implications.

  1. Determine potential impact of multi-venue operations through analysis of event requirements.
  2. Analyse risks associated with multi-venue events.
  3. Assess and respond to geographical factors arising from multi-venue operations.
  4. Assess inter-venue communication needs and determine most appropriate forms of communication.
  5. Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.
  6. Integrate multi-venue considerations into broader event management structures and processes.
Determine potential impact of multi-venue operations through analysis of event requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse risks associated with multi-venue events.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess and respond to geographical factors arising from multi-venue operations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess inter-venue communication needs and determine most appropriate forms of communication.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate multi-venue considerations into broader event management structures and processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop operational plan to address multi-venue issues.

  1. Develop and document multi-venue operational procedures and contingency procedures.
  2. Identify critical tasks and allocate responsibilities and timelines.
  3. Obtain approval for plan from relevant stakeholders.
  4. Provide operational information to staff, venues and other stakeholders.
Develop and document multi-venue operational procedures and contingency procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify critical tasks and allocate responsibilities and timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approval for plan from relevant stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide operational information to staff, venues and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate success of multi-venue operations.

  1. Obtain feedback from stakeholders according to predetermined evaluation criteria.
  2. Evaluate multi-venue operations in terms of operational efficiency and service quality.
  3. Use information to enhance future event planning.
Obtain feedback from stakeholders according to predetermined evaluation criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate multi-venue operations in terms of operational efficiency and service quality.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use information to enhance future event planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct multi-venue selection process.

1.1.Identify parameters for venue selection based on customer and event requirements.

1.2.Incorporate multi-venue considerations into the venue or site selection process.

1.3.Determine best combination of venues to meet event needs.

2. Analyse multi-venue planning and management implications.

2.1.Determine potential impact of multi-venue operations through analysis of event requirements.

2.2.Analyse risks associated with multi-venue events.

2.3.Assess and respond to geographical factors arising from multi-venue operations.

2.4.Assess inter-venue communication needs and determine most appropriate forms of communication.

2.5.Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.

2.6.Integrate multi-venue considerations into broader event management structures and processes.

3. Develop operational plan to address multi-venue issues.

3.1.Develop and document multi-venue operational procedures and contingency procedures.

3.2.Identify critical tasks and allocate responsibilities and timelines.

3.3.Obtain approval for plan from relevant stakeholders.

3.4.Provide operational information to staff, venues and other stakeholders.

4. Evaluate success of multi-venue operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate multi-venue operations in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Conduct multi-venue selection process.

1.1.Identify parameters for venue selection based on customer and event requirements.

1.2.Incorporate multi-venue considerations into the venue or site selection process.

1.3.Determine best combination of venues to meet event needs.

2. Analyse multi-venue planning and management implications.

2.1.Determine potential impact of multi-venue operations through analysis of event requirements.

2.2.Analyse risks associated with multi-venue events.

2.3.Assess and respond to geographical factors arising from multi-venue operations.

2.4.Assess inter-venue communication needs and determine most appropriate forms of communication.

2.5.Evaluate need for consistency across venues and develop guidelines in consultation with venue personnel.

2.6.Integrate multi-venue considerations into broader event management structures and processes.

3. Develop operational plan to address multi-venue issues.

3.1.Develop and document multi-venue operational procedures and contingency procedures.

3.2.Identify critical tasks and allocate responsibilities and timelines.

3.3.Obtain approval for plan from relevant stakeholders.

3.4.Provide operational information to staff, venues and other stakeholders.

4. Evaluate success of multi-venue operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate multi-venue operations in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

determine requirements and select venues for at least two different multi-venue events with multiple operational components from the event types listed in the knowledge evidence

demonstrate planning and risk analysis for each of the above events, giving consideration to:

risks associated with using multiple venues for events

geographical factors

communication requirements between venues

develop and document details of the following operational procedures and information for one of the above multi-venue events:

communication protocols

key personnel in each venue

management structures

transport scheduling

contingency procedures

emergency information

event rosters, running sheets and schedules across venues

event uniformity requirements

route maps between venues and sites

information on venues, sites and local area

evaluate stakeholder feedback on the success of the above multi-venue event operations against the following criteria:

communication

contingency management

operational efficiency

profitability

resource efficiency

success in meeting event objectives.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

celebrations and ceremonies

community

conferences

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

sports

types of events that require the use of multiple venues

implications of multievent operations and ways to address them:

communication

management structures

operational complexities

resources:

financial

human

physical

safety

geographical factors:

distance between venues

pick-up and drop-off points

terrain

traffic routes

transport requirements

inter-venue communication options and relevant technologies to suit particular event requirements:

computer networks

telephone systems or teleconferencing

two-way radios

video links or videoconferencing

risk management issues associated with the use of multiple venues for an event:

communication issues

contractor management

consistency of presentation and standards

crowd control

delays

emergency services access

security complications

additional resource and staging requirements of a multi-venue event.