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Evidence Guide: SITHACS002B - Conduct night audit

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITHACS002B - Conduct night audit

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor financial transactions.

  1. Check that transactions have been carried out according to enterprise procedures.
  2. Check that balances prepared by others are accurate and have been prepared according to enterprise procedures.
  3. Identify financial and system discrepancies and resolve according to level of responsibility.
  4. Implement financial systems and financial control systems according to enterprise procedures.
  5. Monitor systems and provide feedback to appropriate management.
Check that transactions have been carried out according to enterprise procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that balances prepared by others are accurate and have been prepared according to enterprise procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify financial and system discrepancies and resolve according to level of responsibility.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement financial systems and financial control systems according to enterprise procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor systems and provide feedback to appropriate management.

Completed
Date:

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Complete routine records and reports.

  1. Complete routine records and reports accurately within designated timelines.
  2. Forward reports promptly to the appropriate person or department.
Complete routine records and reports accurately within designated timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forward reports promptly to the appropriate person or department.

Completed
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Minimise waste of printed materials.

  1. Minimise use of printed materials and maximise electronic transmission and filing of all documents to reduce waste and negative environmental impacts.
Minimise use of printed materials and maximise electronic transmission and filing of all documents to reduce waste and negative environmental impacts.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency

Evidence of the following is essential:

ability to check and balance a range of transactions, including identifying and rectifying discrepancies within typical workplace time constraints

knowledge of how the night audit process impacts on overall financial management of the accommodation establishment

ability to conduct a night audit accurately on multiple occasions covering transactions from several different operating periods.

Context of and specific resources for assessment

Assessment must ensure:

demonstration of skills within a fully equipped industry-realistic accommodation front office environment, as defined in the Assessment Guidelines, using appropriate computers and printers

access to a computerised front office reception or accounting system currently used by hospitality industry operators to control guest registration and accounting functions

use of industry-current front office reservations, and accounting transaction and reporting documentation.

Methods of assessment

A range of assessment methods should be used to assess the practical skills and knowledge required to conduct a night audit. The following examples are appropriate for this unit:

copies of accounting transaction records checked by the candidate

review of accounting reconciliations, reports and documentation produced by the candidate

case studies or problem-solving exercise to assess the ability to resolve different accounting discrepancies

oral or written questions to assess knowledge of night audit processes and procedures and how the night audit process impacts on overall financial management of the accommodation establishment

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SITHACS001B Provide accommodation reception services

SITXADM001A Perform office procedures.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

identifying and rectifying typical variances and discrepancies that occur within an accommodation establishment

literacy skills to read and interpret complex documents such as individual and group guest reservation information, services provided to guests and accounting folios

high-level numeracy skills to interpret, calculate and perform financial reconciliation of complex guest and front office accounting information.

The following knowledge must be assessed as part of this unit:

typical financial control processes and procedures that apply to front office operations

financial reporting cycles and procedures for a front office

importance of financial checking and reporting processes in the overall financial management of an accommodation establishment.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Transactions may relate to:

arrivals and departures

food and beverage

mini-bar

laundry and other services

interdepartmental vouchers

foreign currency activities

all types of payment.

Discrepancies may relate to:

incorrect posting

errors in guest folios

computer problems

errors in source documentation.

Financial systems may include systems for:

petty cash

floats

debtor control

banking procedures.

Reports may include:

paper-based or electronically transmitted materials

occupancy

sales performance

department break ups

commission earnings

supplier activity

sales returns

commercial account activity

foreign currency activities.