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Evidence Guide: SITHACS302 - Conduct night audit

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITHACS302 - Conduct night audit

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor financial transactions.

  1. Check that transactions comply with organisational procedures.
  2. Check that balances prepared by others are accurate and comply with organisational procedures.
  3. Identify financial and system discrepancies and resolve according to level of responsibility.
  4. Implement financial systems and financial control systems according to organisational procedures.
  5. Monitor systems and provide feedback to appropriate management.
Check that transactions comply with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that balances prepared by others are accurate and comply with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify financial and system discrepancies and resolve according to level of responsibility.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement financial systems and financial control systems according to organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor systems and provide feedback to appropriate management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete routine records and reports.

  1. Complete routine records and reports accurately within designated timelines.
  2. Process end or close day trading and reports.
  3. Forward reports to appropriate colleagues or department.
  4. Reduce waste by minimising use of printed materials.
Complete routine records and reports accurately within designated timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process end or close day trading and reports.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forward reports to appropriate colleagues or department.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reduce waste by minimising use of printed materials.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

conduct multiple audits covering transactions from several different operating periods

check and balance a range of transactions, including identifying and rectifying discrepancies

integrate knowledge of standard accounting procedures.

Context of and specific resources for assessment

Assessment must ensure use of:

an industry-current computerised front office or accounting system

transaction data from different operating periods.

Method of assessment

A range of assessment methods should be used to assess the practical skills and knowledge required to conduct a night audit. The following examples are appropriate for this unit:

review of accounting reconciliations, reports and documentation produced by the individual

use of case studies or problemsolving exercises to assess ability to resolve different accounting discrepancies

oral or written questioning to assess knowledge of night audit processes and procedures and how the night audit process impacts on

overall financial management of the accommodation establishment

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role, for example:

SITXFIN401 Interpret financial information.

Required Skills and Knowledge

Required skills

literacy skills to read and interpret detailed information about service charges

numeracy skills to:

work with large amounts of numerical data

identify discrepancies and inconsistencies in numerical data

reconcile individual and whole operating period transactions

problem-solving skills to work through potentially complex financial transaction to identify and rectify variances and discrepancies

technology skills to work with accounting or front office software.

Required knowledge

role of night audit in overall financial management systems

financial control processes and procedures that apply to front office operations, including reporting cycles.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Transactions may relate to:

arrivals and departures

charge backs:

external

internal

food and beverage

foreign currency activities

interdepartmental vouchers

laundry and other services

minibar.

Discrepancies may relate to:

computer problems

errors in guest folios

errors in source documentation

incorrect.

Financial systems may include systems for:

banking procedures

debtor control

floats

petty.

Reports may include:

commercial account activity

commission earnings

department break ups

foreign currency activities

occupancy

sales performance

sales returns

supplier activity.