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Evidence Guide: SITXEVT008A - Plan and develop event proposals and bids

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXEVT008A - Plan and develop event proposals and bids

What evidence can you provide to prove your understanding of each of the following citeria?

Interpret event brief.

  1. Accurately interpret and assess event brief in terms of organisation's capacity to meet the stated requirements.
  2. Evaluate and plan action required for development of the proposal or bid.
  3. Undertake liaison with the client to clarify requirements where appropriate.
Accurately interpret and assess event brief in terms of organisation's capacity to meet the stated requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and plan action required for development of the proposal or bid.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake liaison with the client to clarify requirements where appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop proposal or bid details.

  1. Research and develop details and options for inclusion in the proposal or bid after consultation with suppliers and other relevant agencies.
  2. Assess current and emerging factors and trends for impact on bid preparation.
  3. Identify and integrate appropriate current and emerging technology into proposal.
  4. Seek support for the proposal or bid from relevant individuals and agencies.
  5. Evaluate possible competitors and develop strategies to address competitive issues.
Research and develop details and options for inclusion in the proposal or bid after consultation with suppliers and other relevant agencies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess current and emerging factors and trends for impact on bid preparation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and integrate appropriate current and emerging technology into proposal.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek support for the proposal or bid from relevant individuals and agencies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate possible competitors and develop strategies to address competitive issues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop proposal or bid materials.

  1. Prepare proposal or bid materials within the designated timelines according to requirements of the brief.
  2. Assess the need for expert assistance and organise the involvement of appropriate specialists.
  3. Present materials in a format that maximises the use of presentation and promotional techniques.
Prepare proposal or bid materials within the designated timelines according to requirements of the brief.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for expert assistance and organise the involvement of appropriate specialists.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present materials in a format that maximises the use of presentation and promotional techniques.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to undertake the proposal or bidding process for a specific complex event, including effective assessment of the brief, coordination of all details and resources to meet the proposal or bid requirements, and professional presentation of proposal or bid materials and documents

knowledge of typical proposal or bid requirements and formats

development of a proposal or bid for a specific complex event in a competitive bidding environment.

Context of and specific resources for assessment

Assessment must ensure:

involvement of multiple individuals or agencies in the bid process

liaison with the client and potential suppliers.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

project to bid for an event being staged within a college or local community

case studies to assess knowledge of the components required for inclusion in different types of bids and proposals

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

critical thinking skills to assess, evaluate and develop options to address potentially complex event requirements

literacy skills to interpret and develop complex documents

numeracy skills to estimate costs, test different financial scenarios and present costs and quotations for event staging.

The following knowledge must be assessed as part of this unit:

components to be included in event proposals and bids and product knowledge in relation to those components for different types of events

networks and interrelationships of different industry sectors and organisations and their impact on the development of event proposals and bids in a given industry context

event management logistical and operational factors that impact on proposal and bid development and proposed approaches

risk management issues to be considered in formulation of event proposals and bids

environmental impacts and minimal impact practices to be considered in formulation of event proposals and bids for particular event sites

sources of specialist advice and expertise for the development of proposal and bid materials

presentation techniques for proposal and bid materials, including current technology options.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Details and options for inclusion in the proposal or bid may include information on:

general concepts and themes

business program

social program

costs which ensure profitability of the bid proponent

travel and touring arrangements

accommodation

entertainment

staging

special features

sample promotional materials

references and details of other successful undertakings

organisational information, including structure and personnel

support statements, information from other organisations

approach to environmental impacts and issues

proposals relating to use of technology

risk management approaches

potential negative environmental impacts and proposed minimal impact practices for the event and particular site.

Current and emerging factors and trends may relate to:

overall industry context

sponsoring organisation objectives

sustainability

information from other similar events

competitor activity

emerging technologies

new product and service options.

Relevant individuals and agencies may include:

high profile individuals

sponsors

local businesses

community agencies

government agencies

statutory authorities.

Proposal or bid materials may include:

text documents

electronic presentations

videotapes, DVDs or other multimedia options

props

other promotional items.

Appropriate specialists may include:

artists

graphic designers

multimedia specialists

photographers

professional writers.