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Evidence Guide: SITXEVT019A - Manage multi -venue events

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXEVT019A - Manage multi -venue events

What evidence can you provide to prove your understanding of each of the following citeria?

Assess and respond to planning and management implications for multi-venue events.

  1. Determine the potential impact of multi-venue operations through analysis of event scope and complexity.
  2. Analyse specific risks associated with multi-venue events.
  3. Integrate multi-venue considerations into broader event management structures and processes.
Determine the potential impact of multi-venue operations through analysis of event scope and complexity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse specific risks associated with multi-venue events.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate multi-venue considerations into broader event management structures and processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct multi-venue selection process.

  1. Identify broad parameters for venue selection based on evaluation of overall event objectives.
  2. Incorporate specific multi-venue considerations into the venue or site selection process.
  3. Determine best combination of venues to meet event needs.
Identify broad parameters for venue selection based on evaluation of overall event objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate specific multi-venue considerations into the venue or site selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine best combination of venues to meet event needs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop operational procedures to address multi-facility issues.

  1. Assess and respond to geographical factors arising from multi-venue operations.
  2. Evaluate need for consistency across venues and develop appropriate guidelines in consultation with venue personnel.
  3. Develop contingency and critical incident procedures for multi-venue operations.
  4. Develop clear and concise procedures and distribute to relevant venues.
Assess and respond to geographical factors arising from multi-venue operations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate need for consistency across venues and develop appropriate guidelines in consultation with venue personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop contingency and critical incident procedures for multi-venue operations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop clear and concise procedures and distribute to relevant venues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Address multi-facility communication requirements.

  1. Assess inter-venue communication needs and determine most appropriate form of communication, using relevant technology.
  2. Organise relevant resources to achieve effective inter-venue cooperation.
  3. Develop and distribute communication protocols and procedures in consultation with venues.
Assess inter-venue communication needs and determine most appropriate form of communication, using relevant technology.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise relevant resources to achieve effective inter-venue cooperation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and distribute communication protocols and procedures in consultation with venues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate multi-venue operations.

  1. Evaluate multi-venue event operations in terms of efficiency, communication and service provision.
  2. Incorporate outcomes and learning into future event planning.
Evaluate multi-venue event operations in terms of efficiency, communication and service provision.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate outcomes and learning into future event planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to develop operational and communication strategies and procedures for the management of events across a number of venues

ability to select an appropriate set of venues for a multi-venue event

detailed knowledge of management and operational issues to be addressed for a multi-venue event

demonstration of skills through development of plans and procedures for at least one multi-venue event.

Context of and specific resources for assessment

Assessment must ensure:

access to multiple event venues

involvement of and interaction with venue personnel to establish appropriate operational and communication strategies and procedures

use of current and complete venue information.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of plans and procedures developed by the candidate to address multi-venue operations

case studies to assess candidate's ability to address multi-venue considerations for a range of different events

questions to assess detailed knowledge of the operational issues to be addressed for a multi-venue event

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SITXEVT012A Select event venues and sites.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

planning and organisational skills to develop practical operational procedures

critical thinking skills to evaluate a range of complex information and develop operational strategies and procedures

communication and negotiation skills to work with multiple venue stakeholders

contingency management skills to address operational issues across multiple venues

literacy skills to interpret and develop complex documentation

numeracy skills to assess budget impacts of multi-venue operations.

The following knowledge must be assessed as part of this unit:

types of events that require the use of multiple venues, and implications of multi-event operations on management structures, processes and procedures

inter-venue communication options, including relevant technologies to suit particular event requirements

risk management issues associated with the use of multiple venues for an event

legal issues associated with the use of multiple venues for an event

additional resource and staging requirements of a multi-venue event.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Potential impact of multi-venue operations may relate to:

human, financial and physical resources

operational complexities

safety

management and operating structures.

Multi-venue operations may include:

sporting events

festivals

conferences.

Event scope and complexity may relate to:

number of venues

number of attendees

degree of movement of people or equipment between venues

number of different services to be provided at each venue.

Specific risks associated with multi-venue events may include:

delays

communication issues

consistency of presentation and standards

security complications

crowd control

expansion in number of contractors and associated management requirements.

Multi-venue considerations may relate to:

distances between venues

comparative venue standards and facilities

distances from venues to other facilities.

Broader event management structures and processes may include:

overall event management structures

specific event objectives

budget

human resources

staging requirements

factors external to the event.

Geographical factors may include:

distance

traffic routes

terrain

levels of congestion

public transport services between venues.

Consistency across venues may relate to:

differing weather conditions

waste management

environmentally sensitive areas, such as forests and national parks.

Contingency and critical incident procedures may relate to:

equipment breakdown

traffic problems

adverse weather

event staff sickness

internal and external delays to event.

Inter-venue communication might involve:

telephone systems

computer networks

two-way radios

video links or videoconferencing.

Communication protocols and procedures may relate to:

lines of communication

methods of communication

time requirements.