The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

research and select appropriate venues and sites for events involving:

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

develop selection specifications, assess and choose venues or sites for multiple and diverse events

integrate knowledge of:

key features of event venues or sites, especially those in the local area, and their capacity to service different types of events

key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types

formats for and inclusions of venue or site specifications for the staging of events

source and select venues or sites within commercial time constraints and event deadlines.

Context of and specific resources for assessment

Assessment must ensure use of:

actual events for which event venues and sites are selected. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge

venues and sites where events are operated; these can be:

real event venues and sites

event venues and sites operated within a training organisation such as auditoria, exhibition areas, conference rooms, restaurants and sporting facilities where real events are staged

event stakeholders with whom the individual consults

venue personnel with whom the individual liaises during the selection process

comprehensive event plans

dedicated event budgets

current and comprehensive event venue or site information:

product information within sales kits, brochures, product manuals, supplier information kits or information databases

site specifications, operational and capacity information

technical production and staging specifications

industry current template venue or site specifications for the staging of events.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

case studies that allow the individual to analyse event plans and determine venue or site requirements for multiple and diverse events

evaluation of venue or site specifications developed by the individual

review of a comprehensive portfolio prepared by the individual that documents the entire venue selection process including notes on the event plan, draft and final venue specification, notes on discussions with venue personnel, issues taken into account when assessing various venues to meet event requirements and rationale for the final selection

written or oral questioning to assess knowledge of:

key features of event venues or sites and their capacity to service different types of events

key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types

formats for and inclusions of venue or site specifications for the staging of events

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example:

BSBWRT401A Write complex documents

SITXEVT504 Organise event infrastructure

SITXGLC501 Research and comply with regulatory requirements.

Required skills

communication skills including active listening and open and closed questioning to:

consult with venue or site personnel on capacity to meet event requirements

provide clear and accurate stakeholder briefings on venue or site options

critical thinking skills to:

analyse event staging plans and determine venue or site requirements

evaluate a range of venue or site options against complex specifications and make substantiated selection

learning skills to seek and assimilate new knowledge of event venues and sites

literacy skills to:

read and interpret complex event plans and product and service specifications for venues and sites

research, collate and analyse information on new venue and site options

write detailed and accurate venue or site specifications

numeracy skills to determine a range of spatial venue or site specifications including:

attendee capacity

size of assembly, storage and maintenance areas for event staging items

size and capacity of various areas for seating, stands and on-site registration

planning and organising skills to access and collate all information required for venue or site selection and to source and select venues or sites within designated deadlines

problem-solving skills to anticipate and analyse risks associated with venues or sites and to resolve with risk management plans or abandon options before selection

self-management skills to take responsibility for all processes involved in sourcing and selecting venues or sites for events

teamwork skills to integrate the needs of all stakeholders when defining venue or site specifications and to consult with them during the selection process

technology skills to use calculators, computers, printers, word processing and spread sheet software packages.

Required knowledge

operational and venue requirements for different types of events

sources of information on event venues or sites for a broad range of event types

key features of event venues or sites, especially those in the local area, and their capacity to service different types of events including venues for:

exhibitions, expositions and fairs

festivals

meetings and conventions

social functions

event staging products and services offered by event venues or sites and their suitability for particular event types

risk and regulatory issues associated with different types of venues and sites and methods of managing these

social and environmental sustainability issues associated with different venues and sites including:

water and energy use

waste

local community rights during operation of events

maintenance of natural and cultural integrity

operational structures within venues and sites, including relevant personnel, organisational relationships and reporting structures

a range of formats for, inclusions and uses of:

venue or site specifications for the staging of events

venue or site contracts.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Event may include:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

social

sports.

Overall venue or site requirementsmay relate to:

attendee profile

budget

estimated attendee numbers

event theme and image

facilities and services to be provided

location

multiple:

sites in one location

venues at one site.

Venue or site specificationsmay include requirements for:

access and timing for setup and break-down

access times for service personnel, client and attendees

accommodation

cost

crowd control

ease of access for attendees

dates available

facilities for the use of event operator personnel

food and beverage

location

multiple:

sites in one location

venues at one site

on–site management

on-site registration facilities

quality of service and service style

security

set up and capacity of:

client displays and livery

exhibitor or sponsor stands

merchandising stands

seating

tables

size and attendee capacity of:

site

venues

size and availability of assembly, storage and maintenance areas for event staging items

staffing:

contractors

venue staff

storage facilities

technical equipment and services:

audio-visual

pyrotechnics

rigging

sound and lighting

special effects

stage design and construction

venue styling

touring the event

transportation

waste management.

Stakeholders may include:

attendees, delegates, guests or participants including those with disabilities

clients

colleagues

contractors and suppliers

emergency services

host organisation

sponsors

state, territory and local government regulatory authorities

volunteers.

Information sourcesmay include:

convention and visitor bureaus

destination brochures

land management and protection agencies

local, regional or state cultural, tourism and sporting organisations

the Internet

trade journals

venue publications and directories.

Research methodsmay include:

calling for tenders

conducting desk research

inspecting venues or sites

using own event industry networks.

Risk, regulatory and sustainability issuesmay relate to:

access complications

liquor licensing

minimisation of environmental impacts on the site

number of contractors to be coordinated

physical constraints

safety issues

security issues

social and environmental sustainability credentials of venues or sites

venue or site appeal for intended audience

waste management.