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Evidence Guide: SITXEVT605 - Develop event transport plans

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXEVT605 - Develop event transport plans

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse transport needs.

  1. Determine event transport needs based on analysis of key event information.
  2. Identify and assess transport needs of different event stakeholders, including those with special needs.
  3. Assess need for assistance from transport specialists or involvement of authorities in the transport planning process.
Determine event transport needs based on analysis of key event information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and assess transport needs of different event stakeholders, including those with special needs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess need for assistance from transport specialists or involvement of authorities in the transport planning process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop transport strategies.

  1. Identify and analyse transport options and resources in consultation with relevant suppliers.
  2. Assess transport issues and risks presented by event location and geography.
  3. Analyse and respond to compliance requirements.
  4. Analyse and incorporate transport issues and risks into transport strategy development.
  5. Evaluate and respond to broader event management constraints and issues as they relate to event transport.
  6. Consult with event stakeholders about transport strategies at appropriate times prior to the event.
  7. Develop evaluation criteria for the transport strategy in consultation with stakeholders.
Identify and analyse transport options and resources in consultation with relevant suppliers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess transport issues and risks presented by event location and geography.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and respond to compliance requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and incorporate transport issues and risks into transport strategy development.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate and respond to broader event management constraints and issues as they relate to event transport.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with event stakeholders about transport strategies at appropriate times prior to the event.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop evaluation criteria for the transport strategy in consultation with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop transport operational plan.

  1. Develop and document transport procedures for event components, including contingency procedures.
  2. Determine and document internal and external resource requirements to maximise efficient use, cost effectiveness and profitability.
  3. Identify critical tasks and allocate responsibilities and timelines.
  4. Develop contractor specifications as required.
  5. Obtain approval for plan from relevant stakeholders.
  6. Provide operational information to staff and other stakeholders.
Develop and document transport procedures for event components, including contingency procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and document internal and external resource requirements to maximise efficient use, cost effectiveness and profitability.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify critical tasks and allocate responsibilities and timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop contractor specifications as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approval for plan from relevant stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide operational information to staff and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate transport strategies.

  1. Evaluate efficiency and effectiveness of the transport strategy based on agreed evaluation criteria.
  2. Incorporate outcomes of evaluation into future planning.
Evaluate efficiency and effectiveness of the transport strategy based on agreed evaluation criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate outcomes of evaluation into future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop transport plans for events involving:

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

analyse event transport needs and develop resource and cost efficient strategies and operational plans for multiple and diverse events

integrate knowledge of:

transport alternatives

legislation, regulations and industry codes that affect transport planning

transport strategy resource requirements

issues and risks associated with event transport.

Context of and specific resources for assessment

Assessment must ensure use of:

real or simulated events for which transport plans are developed. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge

comprehensive event plans

dedicated event budgets

formal communications plans

current industry documentation and publications relating to transport options

event stakeholders with whom the individual consults.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of event transport strategies and operational plans prepared by the individual

use of case studies to assess individual’s ability to develop transport strategies for a range of different events

written or oral questioning to assess detailed knowledge of different event transport issues and options

review of portfolios of evidence and third party workplace reports of on-the-job performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role.

Required Skills and Knowledge

Required skills

communication skills to consult with diverse stakeholders on complex management and operational issues

critical thinking skills to:

analyse complex event information to determine nature of transport requirements

develop practical and operationally sound event transport solutions

literacy skills to:

interpret complex event documentation

develop plans and operational documents for the management of event transport

numeracy skills to work with event budgets

planning and organisational skills to develop cohesive operational plans and procedures

problem-solving skills to anticipate and respond to potential transport risks and problems with effective strategies and procedures.

Required knowledge

role of transport planning in the overall context of event management

types of events that require the development of dedicated transport strategies

sources of specialist assistance for complex transport planning

transport alternatives for consideration in the planning process:

private

public

air, land and sea

legislation, regulations and industry codes that affect transport planning

transport strategy resource requirements:

financial

human

physical

issues and risks associated with event transport:

access

availability of services

congestion

distance

sustainability considerations.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Events may include:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

social

sports.

Key event informationmay relate to:

dates and times

duration

management structures

general nature of event

level of government involvement

location

number and type of activities

numbers attending

scope of physical staging elements.

Event stakeholdersmay include:

attendees:

audience

competitors

delegates

participants

spectators

VIPs

authorities:

emergency services

local government

roads authorities

media

officials

organising committees

staff:

paid

voluntary.

Authorities may include:

emergency services

land management and protection agencies

government:

local

state

industry bodies.

Transport options and resources may include:

private transport system, including:

airlines

coach services

taxis

hire cars, minibuses and limousines

private vehicles

charter services

dedicated disabled transport, including taxis and buses

animal transport

public transport system, including:

trains

bus network

ferries

light rail and trams.

Transport issues and risks may relate to:

access:

road surface

terrain

availability of services

communication considerations:

mobiles

radios

walkie talkies

congestion:

pedestrian

traffic

distance:

between event venues

between event venuesand other facilitiessuch as accommodation and service centres

environmental sensitivity

location type:

major metropolitan

regional

country

remote

security:

access restrictions

accreditation

threats

signage.

Broader event management constraints and issues may include:

overall event management structures

specific event objectives

budget

human resources

other staging requirements

factors external to the event, such as other events

requirements to manage minimal impact to the natural environment of access to and the site itself.

Evaluation criteriamay relate to:

attendance targets

efficient use of combined transport options to maximise profitability for the event operator

environmental targets

financial targets

service quality

time targets for movement of people and equipment.

Transport proceduresmay relate to:

adequate provision for buses

adequate provision for disabled people

arrival of clients – dump or trickle

communication

contingency and backup options

emergency services presence and access

human resource requirements:

drivers

guides

marshals

site supervisors

parking

pick-up and drop-off

security

timetabling

training requirements

vehicle refuelling.

Contingency proceduresmay relate to:

breakdown

delays:

internal

external

illness

weather.

Resource requirementsmay be:

financial

human:

drivers

guides

interpreters

marshals

on-site supervisors

volunteers

physical:

equipment

signage

vehicles

vessels.

Operational informationmay include:

contingency procedures

emergency information

event information:

rosters

running sheets

schedules

maps and other geographical information:

route maps between venues and sites

information for venues, sites and local area.