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Evidence Guide: SITXHRM501 - Recruit, select and induct staff

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXHRM501 - Recruit, select and induct staff

What evidence can you provide to prove your understanding of each of the following citeria?

Identify recruitment needs.

  1. Identify recruitment needs based on monitoring of service and efficiency levels in the workplace.
  2. Consult colleagues about staffing needs and job descriptions.
  3. Obtain approval for recruitment according to organisational recruitment policies.
  4. Use job descriptions to develop clear and concise selection criteria.
  5. Ensure criteria incorporate customer service attitude and experience to ensure a fit for the service industries.
Identify recruitment needs based on monitoring of service and efficiency levels in the workplace.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Consult colleagues about staffing needs and job descriptions.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Obtain approval for recruitment according to organisational recruitment policies.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use job descriptions to develop clear and concise selection criteria.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Ensure criteria incorporate customer service attitude and experience to ensure a fit for the service industries.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Administer recruitment.

  1. Choose and organise selection processes taking into account the skill requirements for the job.
  2. Create and disseminate advertisements for positions.
  3. Process applications according to organisational policy.
  4. Review applications against criteria and choose people to progress to an interview.
  5. Inform unsuccessful applicants of decisions and provide other recruitment information in appropriate media within reasonable timeframes.
  6. Establish a need and make special arrangements for those progressing.
  7. Process and file recruitment records according to organisational policy.
Choose and organise selection processes taking into account the skill requirements for the job.

Completed
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Create and disseminate advertisements for positions.

Completed
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Process applications according to organisational policy.

Completed
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Review applications against criteria and choose people to progress to an interview.

Completed
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Inform unsuccessful applicants of decisions and provide other recruitment information in appropriate media within reasonable timeframes.

Completed
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Establish a need and make special arrangements for those progressing.

Completed
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Process and file recruitment records according to organisational policy.

Completed
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Select staff.

  1. Use selection criteria as the basis for selection ensuring merit based selection and adherence to EEO principles and law.
  2. Participate in selection processes.
  3. Evaluate applicants for customer service attitude and experience to ensure a fit for the service industries.
  4. Select people according to their attitude, aptitude and fit to the existing organisational culture.
  5. Communicate selection recommendations to appropriate colleagues.
  6. Make employment offers according to organisational procedures.
  7. Advise new employees about employment details according to organisational policy.
  8. Create and maintain accurate, clear and complete records of the selection process.
Use selection criteria as the basis for selection ensuring merit based selection and adherence to EEO principles and law.

Completed
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Participate in selection processes.

Completed
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Evaluate applicants for customer service attitude and experience to ensure a fit for the service industries.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Select people according to their attitude, aptitude and fit to the existing organisational culture.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Communicate selection recommendations to appropriate colleagues.

Completed
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Make employment offers according to organisational procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Advise new employees about employment details according to organisational policy.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Create and maintain accurate, clear and complete records of the selection process.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Plan and organise induction programs.

  1. Plan content and format of induction programs to reflect organisational objectives and policies.
  2. Include all appropriate information in induction programs according to organisational policy.
  3. Liaise with operational colleagues to ensure induction programs are implemented in a manner that minimises operational disruption.
Plan content and format of induction programs to reflect organisational objectives and policies.

Completed
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Teacher:
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Include all appropriate information in induction programs according to organisational policy.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Liaise with operational colleagues to ensure induction programs are implemented in a manner that minimises operational disruption.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

administer the total recruitment, selection and induction process

develop selection criteria, conduct fair and equitable interviews and make selections based on agreed criteria

evaluate multiple applicants and select new staff members to meet a specific organisation need

integrate knowledge of recruitment and selection practices.

Context of and specific resources for assessment

Assessment must ensure use of:

a real or simulated tourism, hospitality or event industry business operation, activity or event for which new staff members are recruited and selected

operational information about the organisation or activity subject to recruitment

industry current:

recruitment documentation

job descriptions, linked selection criteria and interview questions

key human resource policies

multiple applicants with whom the individual can interact.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

use of case studies so the individual can determine and evaluate staffing requirements

review of documents prepared by the individual:

selection criteria

advertisements

interview questions

unsuccessful applicant letters

employment offers

plans outlining inclusions for induction and orientation programs

direct observation, using role plays, of the individual conducting a number of job interviews

exercises and activities to assess the individual’s knowledge of award provisions and organisational human resource policies

written or oral questioning to assess knowledge of:

links between job descriptions, selection criteria and interview questions

effective advertising media for different jobs

EEO and anti-discrimination law

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role, for example:

SITXCOM201 Show social and cultural sensitivity

SITXHRM502 Manage volunteers

SITXMGT401 Monitor work operations.

Required Skills and Knowledge

Required skills

communication skills to conduct interviews and adapt interview techniques to meet the needs of a range of social and cultural groups

critical thinking skills to evaluate the skills, knowledge and experience of applicants and their fit to the existing organisational and service industry culture

literacy skills to:

read and interpret job applications and key organisational policies

write complex and varied documentation, including advertisements, selection criteria and required induction program content

numeracy skills to calculate advertising costs and salary levels

planning and organising skills to evaluate staffing requirements and plan for recruitment of appropriate numbers

problem-solving skills to identify deficiencies in applications and resolve by re-advertising or choosing different recruitment methods

self-management skills to take responsibility for recruiting and selecting a workforce to meet operational needs

teamwork skills to consult team members about staffing needs and select new staff members that will complement existing workers.

Required knowledge

for the specific industry sector:

recruitment and selection practices

formats for and inclusions of selection criteria and job advertisements

effective advertising media

features of an effective recruitment advertisement

roles of recruitment agencies

relationships of job descriptions to selection criteria and ways to develop clear and concise selection criteria

methods of linking interview questions to selection criteria

key elements of applicable awards

nature and role of induction programs and typical content

for the specific organisation:

roles and responsibilities of different personnel in the recruitment and induction process

required makeup of interview panels

procedures for employment checks

full content recruitment and human resource policies

the key elements of EEO employment laws and how they must be implemented in recruitment and selection processes.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Recruitment needs may be:

casual

contract

fulltime

parttime

permanent

projectrelated, e.g. for an event

temporary

volunteer.

Organisational recruitment policiesmay relate to:

approval processes for:

advertised salaries

recruitment of new personnel

nature and content of:

communications with applicants

job advertisements

participants in interview panels

required skills profile of potential employees for particular jobs:

apprentices

certified in skills that meet licensing requirements

skilled via achievement of qualifications

skilled via industry experience

trainees

role of different personnel within the recruitment and induction process

timing and nature of induction programs

use of different media in the recruitment process

use of governmentsubsidised traineeships and apprenticeships.

Advertisements may be disseminated:

direct to the public

internally

externally

using different media:

e-recruitment via the Internet using specialist job seeking sites

e-recruitment via the intranet

internal ads via email distribution

posting of ads on staff noticeboards

published ads in local, metropolitan, national newspapers and trade journals in print or online publications

via recruitment agencies.

Appropriate media:

may include:

email

fax

letter

telephone

may suit a particular special need, such as providing a document in large print.

Special arrangementsmay involve:

access:

parking

security clearance

using:

assistive technology

electronic presentation media

interpreters

special interview techniques, such as looking directly at a person who lip-reads

teleconference

videoconference

visual information and diagrams instead of written material.

Selection processes may include:

checks:

police

reference

working with children

qualifications

evaluation of portfolios

exchange of written information

interviews:

by human resource specialists, department managers or selection committees

facetoface

teleconference

telephone

videoconference

presentation to a selection committee

skills tests.

Records of the selection process may include:

administrative documents

interview schedules

interviewer details

panel comments, score sheets and recommendations

records of interview.

Information in induction programsmay include:

conditions of employment

contact details for various departments or colleagues

current organisational focus or initiatives

employee:

benefits

responsibilities

rights

enterprise:

culture

goals

objectives

responsibilities

vision

key organisational policies and procedures

industrial arrangements for the organisation

orientation of:

departmental locations and equipment

staff amenities

off-site operations

whole of business premises

organisational charts

payroll information:

awards and applicable pay rates

superannuation

wage payments

policies and procedures specific to the job role

work health and safety information.