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Evidence Guide: SITXINV004 - Control stock

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXINV004 - Control stock

What evidence can you provide to prove your understanding of each of the following citeria?

Maintain stock levels and records.

  1. Use stock control systems and equipment to administer all stock control and ordering processes.
  2. Monitor and maintain stock levels to meet organisational requirements.
  3. Monitor stock security and adjust procedures as required.
  4. Inform colleagues of their individual stock ordering responsibilities.
  5. Maintain records of stock levels and create reports according to organisational procedures.
  6. Monitor stock performance, and identify and report fast or slow-selling items.
  7. Monitor and adjust stock reorder cycles.
Use stock control systems and equipment to administer all stock control and ordering processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and maintain stock levels to meet organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor stock security and adjust procedures as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inform colleagues of their individual stock ordering responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records of stock levels and create reports according to organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor stock performance, and identify and report fast or slow-selling items.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and adjust stock reorder cycles.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process stock orders.

  1. Process orders for stock according to organisational procedures.
  2. Maintain stock levels and record current accurate details.
  3. Check and record incoming stock against purchase and supply agreements.
Process orders for stock according to organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain stock levels and record current accurate details.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check and record incoming stock against purchase and supply agreements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Minimise stock losses.

  1. Regularly check storage of stock and ensure its protection.
  2. Identify, record and report stock losses.
  3. Identify avoidable losses and establish reasons for them.
  4. Recommend solutions and implement procedures to prevent future losses.
Regularly check storage of stock and ensure its protection.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, record and report stock losses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify avoidable losses and establish reasons for them.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recommend solutions and implement procedures to prevent future losses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow-up orders.

  1. Monitor delivery of stock to ensure agreed deadlines are met.
  2. Liaise with suppliers to ensure continuity of supply.
  3. Resolve routine supply problems or refer to appropriate person for action.
  4. Distribute stock within the organisation according to required allocations.
Monitor delivery of stock to ensure agreed deadlines are met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with suppliers to ensure continuity of supply.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve routine supply problems or refer to appropriate person for action.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute stock within the organisation according to required allocations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organise and administer stocktakes.

  1. Organise stocktakes at appropriate intervals.
  2. Allocate stocktaking responsibilities to staff and supervise the operation of the stocktake.
  3. Produce accurate stocktake reports within designated timelines.
Organise stocktakes at appropriate intervals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate stocktaking responsibilities to staff and supervise the operation of the stocktake.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Produce accurate stocktake reports within designated timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Maintain stock levels and records.

1.1.Use stock control systems and equipment to administer all stock control and ordering processes.

1.2.Monitor and maintain stock levels to meet organisational requirements.

1.3.Monitor stock security and adjust procedures as required.

1.4.Inform colleagues of their individual stock ordering responsibilities.

1.5.Maintain records of stock levels and create reports according to organisational procedures.

1.6.Monitor stock performance, and identify and report fast or slow-selling items.

1.7.Monitor and adjust stock reorder cycles.

2. Process stock orders.

2.1.Process orders for stock according to organisational procedures.

2.2.Maintain stock levels and record current accurate details.

2.3.Check and record incoming stock against purchase and supply agreements.

3. Minimise stock losses.

3.1.Regularly check storage of stock and ensure its protection.

3.2.Identify, record and report stock losses.

3.3.Identify avoidable losses and establish reasons for them.

3.4.Recommend solutions and implement procedures to prevent future losses.

4. Follow-up orders.

4.1.Monitor delivery of stock to ensure agreed deadlines are met.

4.2.Liaise with suppliers to ensure continuity of supply.

4.3.Resolve routine supply problems or refer to appropriate person for action.

4.4.Distribute stock within the organisation according to required allocations.

5. Organise and administer stocktakes.

5.1.Organise stocktakes at appropriate intervals.

5.2.Allocate stocktaking responsibilities to staff and supervise the operation of the stocktake.

5.3.Produce accurate stocktake reports within designated timelines.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Maintain stock levels and records.

1.1.Use stock control systems and equipment to administer all stock control and ordering processes.

1.2.Monitor and maintain stock levels to meet organisational requirements.

1.3.Monitor stock security and adjust procedures as required.

1.4.Inform colleagues of their individual stock ordering responsibilities.

1.5.Maintain records of stock levels and create reports according to organisational procedures.

1.6.Monitor stock performance, and identify and report fast or slow-selling items.

1.7.Monitor and adjust stock reorder cycles.

2. Process stock orders.

2.1.Process orders for stock according to organisational procedures.

2.2.Maintain stock levels and record current accurate details.

2.3.Check and record incoming stock against purchase and supply agreements.

3. Minimise stock losses.

3.1.Regularly check storage of stock and ensure its protection.

3.2.Identify, record and report stock losses.

3.3.Identify avoidable losses and establish reasons for them.

3.4.Recommend solutions and implement procedures to prevent future losses.

4. Follow-up orders.

4.1.Monitor delivery of stock to ensure agreed deadlines are met.

4.2.Liaise with suppliers to ensure continuity of supply.

4.3.Resolve routine supply problems or refer to appropriate person for action.

4.4.Distribute stock within the organisation according to required allocations.

5. Organise and administer stocktakes.

5.1.Organise stocktakes at appropriate intervals.

5.2.Allocate stocktaking responsibilities to staff and supervise the operation of the stocktake.

5.3.Produce accurate stocktake reports within designated timelines.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

order, control and administer continuous and efficient supply relating to at least six different types of stock items

use stock control procedures to monitor and maintain stock levels for the above items over a stock life cycle period that includes a stocktake

produce and distribute stock control reports

complete above stock order and reporting activities within commercial time constraints.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

principles of stock control:

rotation and replenishment

product life cycle and maximising the use of all stock

checking for slow moving items

segregation of non-food items from food items that have potential to cross-contaminate

stock control systems:

bin card system

imprest system

integrated point-of-sale system

ledger system

stock control procedures, template documents and reports for:

ordering

levels

loss

performance

monitoring of quality

receipt

reorder cycles

rotation

security

stocktakes

valuation

wastage

storage requirements for different kinds of stock

use of stock control equipment and software where appropriate

specific industry sector:

types of computer stock control systems used, their functions and features

electronic equipment used for stock control; their functions and features

stock security systems

types of storage and their suitability for different kinds of stock

methods to monitor and maintain stock levels

specific organisation:

relevant stock and product life and storage requirements for specific goods

departmental or individual stock ordering responsibilities

full content of stock control and security procedures

sources of information on negotiated cost of supply, contractual arrangements and preferred supplier arrangements

full content of stock ordering procedures and documents

stock reorder cycles

stock level reports

stock performance reports

stock loss reports

full content of stocktake procedures, documents and reports

reasons for stock loss and damage and methods to control these

considerations in the protection of stock:

avoiding cross contamination

correctly applying humidity and temperature controls

correct ventilation

securing stock

storing stock in correct location and conditions to avoid damage

treating pest and vermin infestations.