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Evidence Guide: SITXMGT003 - Manage projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXMGT003 - Manage projects

What evidence can you provide to prove your understanding of each of the following citeria?

Define project scope.

  1. Identify project objectives, budget, scope of activities and deliverables.
  2. Clarify relationship of project to others and to overall organisational objectives.
  3. Identify stakeholders and their requirements for consultation and involvement in project activities.
  4. Confirm administrative structure for project management, individual responsibility and reporting hierarchy.
  5. Determine required resources for the project.
Identify project objectives, budget, scope of activities and deliverables.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Clarify relationship of project to others and to overall organisational objectives.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify stakeholders and their requirements for consultation and involvement in project activities.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Confirm administrative structure for project management, individual responsibility and reporting hierarchy.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine required resources for the project.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop project plan.

  1. Consult with stakeholders to facilitate input and to achieve approval for project plan.
  2. Determine risk, and regulatory and sustainability issues and incorporate them into plan.
  3. Integrate quality, financial, human and physical resource specifications for project activities.
  4. Develop and integrate project evaluation methods.
  5. Plan internal and external communications, public relations and marketing approaches.
  6. Document integrated project management plan.
  7. Communicate plan and roles and responsibilities to all involved.
Consult with stakeholders to facilitate input and to achieve approval for project plan.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine risk, and regulatory and sustainability issues and incorporate them into plan.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Integrate quality, financial, human and physical resource specifications for project activities.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Develop and integrate project evaluation methods.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Plan internal and external communications, public relations and marketing approaches.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document integrated project management plan.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communicate plan and roles and responsibilities to all involved.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Administer and monitor project.

  1. Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.
  2. Implement financial and quality control systems according to project plan.
  3. Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.
  4. Identify deviations from plan, assess and take action to realign project activities to meet objectives.
  5. Determine and act on the need for project variations, including additional project resources.
  6. Provide progress and final reports according to project requirements.
  7. Complete project within agreed timelines.
Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Implement financial and quality control systems according to project plan.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify deviations from plan, assess and take action to realign project activities to meet objectives.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Determine and act on the need for project variations, including additional project resources.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Provide progress and final reports according to project requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Complete project within agreed timelines.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate project.

  1. Assess project effectiveness at specified stages, using agreed evaluation methods.
  2. Evaluate completed project for administrative efficiency, quality and achievement of objectives.
  3. Report outcomes to stakeholders and use information to enhance future project planning and management activities.
Assess project effectiveness at specified stages, using agreed evaluation methods.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Evaluate completed project for administrative efficiency, quality and achievement of objectives.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Report outcomes to stakeholders and use information to enhance future project planning and management activities.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Define project scope.

1.1.Identify project objectives, budget, scope of activities and deliverables.

1.2.Clarify relationship of project to others and to overall organisational objectives.

1.3.Identify stakeholders and their requirements for consultation and involvement in project activities.

1.4.Confirm administrative structure for project management, individual responsibility and reporting hierarchy.

1.5.Determine required resources for the project.

2. Develop project plan.

2.1.Consult with stakeholders to facilitate input and to achieve approval for project plan.

2.2.Determine risk, and regulatory and sustainability issues and incorporate them into plan.

2.3.Integrate quality, financial, human and physical resource specifications for project activities.

2.4.Develop and integrate project evaluation methods.

2.5.Plan internal and external communications, public relations and marketing approaches.

2.6.Document integrated project management plan.

2.7.Communicate plan and roles and responsibilities to all involved.

3. Administer and monitor project.

3.1.Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.

3.2.Implement financial and quality control systems according to project plan.

3.3.Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.

3.4.Identify deviations from plan, assess and take action to realign project activities to meet objectives.

3.5.Determine and act on the need for project variations, including additional project resources.

3.6.Provide progress and final reports according to project requirements.

3.7.Complete project within agreed timelines.

4. Evaluate project.

4.1.Assess project effectiveness at specified stages, using agreed evaluation methods.

4.2.Evaluate completed project for administrative efficiency, quality and achievement of objectives.

4.3.Report outcomes to stakeholders and use information to enhance future project planning and management activities.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Define project scope.

1.1.Identify project objectives, budget, scope of activities and deliverables.

1.2.Clarify relationship of project to others and to overall organisational objectives.

1.3.Identify stakeholders and their requirements for consultation and involvement in project activities.

1.4.Confirm administrative structure for project management, individual responsibility and reporting hierarchy.

1.5.Determine required resources for the project.

2. Develop project plan.

2.1.Consult with stakeholders to facilitate input and to achieve approval for project plan.

2.2.Determine risk, and regulatory and sustainability issues and incorporate them into plan.

2.3.Integrate quality, financial, human and physical resource specifications for project activities.

2.4.Develop and integrate project evaluation methods.

2.5.Plan internal and external communications, public relations and marketing approaches.

2.6.Document integrated project management plan.

2.7.Communicate plan and roles and responsibilities to all involved.

3. Administer and monitor project.

3.1.Implement project activities according to plan and in conjunction with stakeholders and project team members, providing support and assistance as required.

3.2.Implement financial and quality control systems according to project plan.

3.3.Monitor progress to ensure objectives, deliverables, timelines, cost and quality of project are achieved.

3.4.Identify deviations from plan, assess and take action to realign project activities to meet objectives.

3.5.Determine and act on the need for project variations, including additional project resources.

3.6.Provide progress and final reports according to project requirements.

3.7.Complete project within agreed timelines.

4. Evaluate project.

4.1.Assess project effectiveness at specified stages, using agreed evaluation methods.

4.2.Evaluate completed project for administrative efficiency, quality and achievement of objectives.

4.3.Report outcomes to stakeholders and use information to enhance future project planning and management activities.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

develop and implement a plan for a project, addressing one or more of the following objectives:

community or industry development

economic or social benefits

education or training

profit

research

administer and monitor the following components of the above project:

dedicated project budget and financial control system

administrative components involving individual responsibility and reporting hierarchy for at least two of the following:

advisory or reference group

consultants, contractors and suppliers

organisational management

project management committee

secretariat

progress against project objectives

quality control system

risk, regulatory and sustainability issues

lead a project team and liaise with a wide range of stakeholders during the planning and implementation phases of the above project, providing at least two of the following forms of support and assistance as appropriate:

additional resources

formal training opportunities

informal coaching and feedback

moderation and joint planning sessions

regular meetings and briefings

representing team interests in wider forums

demonstrate sound administrative processes when planning and implementing the above project within required timeframes.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

project management processes and the project life cycle:

planning and requirements of project plans:

objectives

deliverables, scheduling and milestones

allocation of roles and responsibilities

documentation and role of technology

monitoring and control systems

evaluation criteria, both quantitative and qualitative and methods for measuring the success of project objective

project management plan inclusions:

budget

consultation strategies

internal and external communication processes and channels

key milestones

marketing strategies

objectives and outcomes

personnel

priorities and key milestones

quality assurance process

reporting requirements

responsibilities of project personnel and stakeholders

risk management and contingency plans

safety initiatives

selection or tendering process

sponsors

stages

sustainability considerations

timeframes

industry sector and organisation:

role of various project management personnel and stakeholders in the management of projects

reporting hierarchy

administrative structure:

advisory and reference groups

consultants

consultative groups

contractors and suppliers

internal or external project manager

management

management committee

secretariat

risk, regulatory and sustainability issues for project management, particularly those related to:

financial management

human resource management

physical resource management

potential stakeholders in a project:

community agencies

customer or client

funding bodies

government departments or statutory authorities

host organisation

industry associations

internal personnel

management

management committee

media

regulatory authorities

sponsors.