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Evidence Guide: SITXWHS004 - Establish and maintain a work health and safety system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXWHS004 - Establish and maintain a work health and safety system

What evidence can you provide to prove your understanding of each of the following citeria?

Establish and maintain a framework for health, safety and security.

  1. Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes.
  2. Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel.
  3. Identify and provide adequate financial, human and specialist external resources to address WHS management practices.
  4. Develop and clearly articulate WHS policies and procedures in a format readily accessible to all personnel.
  5. Define and allocate health, safety and security responsibilities within relevant job descriptions.
  6. Consult with key personnel, and develop and implement a plan for WHS training requirements.
  7. Establish and monitor a system for keeping WHS records.
  8. Establish and maintain systems to ensure communication of WHS information to personnel.
Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and provide adequate financial, human and specialist external resources to address WHS management practices.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and clearly articulate WHS policies and procedures in a format readily accessible to all personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define and allocate health, safety and security responsibilities within relevant job descriptions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with key personnel, and develop and implement a plan for WHS training requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and monitor a system for keeping WHS records.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain systems to ensure communication of WHS information to personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain consultative arrangements for the management of health, safety and security.

  1. Establish and maintain appropriate consultative processes to suit characteristics and needs of organisation.
  2. Plan for and ensure that consultation is conducted at times designated by legislation.
  3. Resolve issues raised through consultation.
  4. Provide employees with accessible information on the outcomes of consultation.
Establish and maintain appropriate consultative processes to suit characteristics and needs of organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan for and ensure that consultation is conducted at times designated by legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve issues raised through consultation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide employees with accessible information on the outcomes of consultation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain practices for identifying hazards, and assessing and controlling risks.

  1. Develop or access hazard identification and risk assessment templates that incorporate criteria for assessing risks.
  2. Plan for and ensure systematic hazard identification at times designated by legislation.
  3. Develop procedures for the ongoing identification of types of hazards designated by legislation.
  4. Develop procedures for the assessment and control of risks associated with identified hazards.
  5. Nominate within procedures the roles and responsibilities of personnel for hazard identification, risk assessment and risk control.
  6. Take a lead role in controlling risks, including implementing interim or emergency solutions.
  7. Manage the response to any incident or accident, and follow legislative requirements for notifying and cooperating with WHS government regulators.
Develop or access hazard identification and risk assessment templates that incorporate criteria for assessing risks.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan for and ensure systematic hazard identification at times designated by legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop procedures for the ongoing identification of types of hazards designated by legislation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop procedures for the assessment and control of risks associated with identified hazards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Nominate within procedures the roles and responsibilities of personnel for hazard identification, risk assessment and risk control.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take a lead role in controlling risks, including implementing interim or emergency solutions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the response to any incident or accident, and follow legislative requirements for notifying and cooperating with WHS government regulators.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate organisational health, safety and security system.

  1. Assess and maintain ongoing compliance with occupational health and safety (OHS) or WHS legislation and regulatory requirements, standards and codes.
  2. Consult with a range of personnel to elicit feedback on WHS policies, procedures and practices.
  3. Assess effectiveness of WHS management practices and develop, implement, document and communicate improvements and changes to the WHS system.
Assess and maintain ongoing compliance with occupational health and safety (OHS) or WHS legislation and regulatory requirements, standards and codes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with a range of personnel to elicit feedback on WHS policies, procedures and practices.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess effectiveness of WHS management practices and develop, implement, document and communicate improvements and changes to the WHS system.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish and maintain a framework for health, safety and security.

1.1.Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes.

1.2.Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel.

1.3.Identify and provide adequate financial, human and specialist external resources to address WHS management practices.

1.4.Develop and clearly articulate WHS policies and procedures in a format readily accessible to all personnel.

1.5.Define and allocate health, safety and security responsibilities within relevant job descriptions.

1.6.Consult with key personnel, and develop and implement a plan for WHS training requirements.

1.7.Establish and monitor a system for keeping WHS records.

1.8.Establish and maintain systems to ensure communication of WHS information to personnel.

2. Establish and maintain consultative arrangements for the management of health, safety and security.

2.1.Establish and maintain appropriate consultative processes to suit characteristics and needs of organisation.

2.2.Plan for and ensure that consultation is conducted at times designated by legislation.

2.3.Resolve issues raised through consultation.

2.4.Provide employees with accessible information on the outcomes of consultation.

3. Establish and maintain practices for identifying hazards, and assessing and controlling risks.

3.1.Develop or access hazard identification and risk assessment templates that incorporate criteria for assessing risks.

3.2.Plan for and ensure systematic hazard identification at times designated by legislation.

3.3.Develop procedures for the ongoing identification of types of hazards designated by legislation.

3.4.Develop procedures for the assessment and control of risks associated with identified hazards.

3.5.Nominate within procedures the roles and responsibilities of personnel for hazard identification, risk assessment and risk control.

3.6.Take a lead role in controlling risks, including implementing interim or emergency solutions.

3.7.Manage the response to any incident or accident, and follow legislative requirements for notifying and cooperating with WHS government regulators.

4. Evaluate organisational health, safety and security system.

4.1.Assess and maintain ongoing compliance with occupational health and safety (OHS) or WHS legislation and regulatory requirements, standards and codes.

4.2.Consult with a range of personnel to elicit feedback on WHS policies, procedures and practices.

4.3.Assess effectiveness of WHS management practices and develop, implement, document and communicate improvements and changes to the WHS system.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish and maintain a framework for health, safety and security.

1.1.Access and interpret key legislative documents to ensure WHS system complies with regulatory requirements, standards and codes.

1.2.Design a WHS management system to suit characteristics and needs of the organisation, in consultation with appropriate personnel.

1.3.Identify and provide adequate financial, human and specialist external resources to address WHS management practices.

1.4.Develop and clearly articulate WHS policies and procedures in a format readily accessible to all personnel.

1.5.Define and allocate health, safety and security responsibilities within relevant job descriptions.

1.6.Consult with key personnel, and develop and implement a plan for WHS training requirements.

1.7.Establish and monitor a system for keeping WHS records.

1.8.Establish and maintain systems to ensure communication of WHS information to personnel.

2. Establish and maintain consultative arrangements for the management of health, safety and security.

2.1.Establish and maintain appropriate consultative processes to suit characteristics and needs of organisation.

2.2.Plan for and ensure that consultation is conducted at times designated by legislation.

2.3.Resolve issues raised through consultation.

2.4.Provide employees with accessible information on the outcomes of consultation.

3. Establish and maintain practices for identifying hazards, and assessing and controlling risks.

3.1.Develop or access hazard identification and risk assessment templates that incorporate criteria for assessing risks.

3.2.Plan for and ensure systematic hazard identification at times designated by legislation.

3.3.Develop procedures for the ongoing identification of types of hazards designated by legislation.

3.4.Develop procedures for the assessment and control of risks associated with identified hazards.

3.5.Nominate within procedures the roles and responsibilities of personnel for hazard identification, risk assessment and risk control.

3.6.Take a lead role in controlling risks, including implementing interim or emergency solutions.

3.7.Manage the response to any incident or accident, and follow legislative requirements for notifying and cooperating with WHS government regulators.

4. Evaluate organisational health, safety and security system.

4.1.Assess and maintain ongoing compliance with occupational health and safety (OHS) or WHS legislation and regulatory requirements, standards and codes.

4.2.Consult with a range of personnel to elicit feedback on WHS policies, procedures and practices.

4.3.Assess effectiveness of WHS management practices and develop, implement, document and communicate improvements and changes to the WHS system.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

establish and implement a complete work health and safety (WHS) system that covers the following components:

adequate facilities for the welfare of employees

appropriate management of incidents or accidents and notification to WHS government regulators

availability of information, instructions, training and supervision that ensure employees’ health and safety

safe:

machinery, equipment and materials

premises

provision of entrances and exits that are safe

systems of work

work environment

evaluate and identify improvements to WHS practices within the above system

develop comprehensive WHS system documents to support above system

demonstrate management practices that must be established and maintained for compliance of above system with state or territory occupational health and safety (OHS) or WHS legislation.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

structure, characteristics and needs of the organisation that the WHS system must address

objectives, components and comprehensive details of relevant state or territory OHS or WHS legislation:

actions that must be taken for legal compliance

employer responsibilities to provide a safe workplace

requirement to consult, designated times for consultation and acceptable consultation mechanisms

requirements for the use of WHS representatives and committees, and their roles and responsibilities

designated times for hazard identification and categories of hazards that must be identified

acceptable mechanisms for hazard identification, risk assessment and risk control

requirements for record keeping and acceptable record keeping mechanisms

requirement to provide information and training

employee responsibilities to ensure safety of self, other workers and other people in the workplace

employee responsibility to participate in WHS practices

objectives, components and comprehensive details of WHS codes of practice and standards developed by industry or regulatory bodies

ramifications of failure to observe OHS or WHS laws and codes of practice

methods of receiving updated information on OHS or WHS laws and codes of practice

components of WHS management systems

considerations in the formulation of WHS policies and procedures:

consultation

emergencies

evacuation of staff and customers

handling chemicals and hazardous substances

hazard identification and reporting

incident and accident management and notification to WHS regulatory authorities

incident and accident reporting by staff

ongoing monitoring of risk control

overall organisational approach to WHS

participation of personnel in WHS management practices

responsibilities of employees to ensure safety

risk assessments and reporting

safe work practices

secure management of:

cash

documents

equipment

keys

people

consultative processes:

diary, whiteboard or suggestion box used by staff to report issues of concern

fact sheets to fully inform personnel about WHS rights and responsibilities

formal WHS representatives and committees

formal meetings with agendas, minutes and action plans

informal meetings with notes

WHS discussions with employees during the course of each business day

recording issues in a management diary

regular staff meetings that involve WHS discussions

seeking staff suggestions for content of WHS policies and procedures

special staff meetings or workshops to specifically address WHS issues

staff handbook containing WHS information

surveys or questionnaires that invite staff feedback on WHS issues

time requirements for hazard identification:

when changes to the workplace are implemented:

before the premises are used for the first time

before and during the installation or alteration of any plant

before changes to work practices are introduced

when any new information relating to health and safety risks becomes available

approaches to assessing the effectiveness of WHS management systems:

monitoring the ongoing effectiveness of risk control methods

reviewing:

incidents, accidents or near misses

WHS reports

WHS statistics

methods used by the specific industry sector and organisation to:

conduct consultation when developing policies and procedures

communicate WHS policies, procedures and safe working practices

conduct ongoing WHS consultation

evaluate the effectiveness of WHS management practices

sources of assessment criteria for assessing risks:

developed by external consultancy services

outlined in Australian standards

self-determined for the organisation as part of a WHS management system

suggested by industry associations for use by member businesses

WHS information:

consultative arrangements for WHS

employee roles and responsibilities in WHS management practices

legal obligations and ramifications of failure to comply

location of first aid kit and emergency evacuation plan

WHS training information and updates

policies:

overall approach of organisation to WHS

participation of personnel in WHS management practices

responsibilities of employees to ensure safety

procedures

specific risk control measures relevant to the workplace

specific regulations and codes of practice

use of:

hazard identification reporting documents

risk assessment template documents

formats for and inclusions of:

policies and procedures

WHS templates for hazard identification and risk assessment

incident, accidents, or near miss reports

reports that document the evaluation of systems and required changes

WHS record keeping systems

WHS record requirements:

consultation:

diaries of meetings

agendas for and minutes of meetings

committee members

consultation decisions and follow up actions

hazard identification

incident or accident notifications to WHS regulatory authorities

incident, accident, and near miss reports and related statistics

policies and procedures

risk assessments

risk control actions

training plans

training undertaken.