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Evidence Guide: TLIE1407C - Compile and process export documentation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIE1407C - Compile and process export documentation

What evidence can you provide to prove your understanding of each of the following citeria?

Assess cargo for transport

  1. Cargo for export is assessed in terms of commodity type and size, fair market value, shipping method, classification and conformity to domestic and foreign export/import requirements
  2. Customer is advised of discrepancies/anomalies and procedures for rectification in accordance with workplace procedures
Cargo for export is assessed in terms of commodity type and size, fair market value, shipping method, classification and conformity to domestic and foreign export/import requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Customer is advised of discrepancies/anomalies and procedures for rectification in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare regulatory and commercial documentation

  1. Export packing lists are prepared from shipper's instructions including information regarding identifying marks and numbers, weights and measurements and package details
  2. Commercial documents, including invoices, banking and insurance requirements, are processed/prepared in accordance with regulatory and workplace procedures
  3. Lodgement instructions, where applicable, are prepared for forwarding to banking institutions
  4. Regulatory requirements are generated as required
Export packing lists are prepared from shipper's instructions including information regarding identifying marks and numbers, weights and measurements and package details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Commercial documents, including invoices, banking and insurance requirements, are processed/prepared in accordance with regulatory and workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lodgement instructions, where applicable, are prepared for forwarding to banking institutions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regulatory requirements are generated as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare transport documentation

  1. Interim receipt/forwarding instructions are processed in accordance with shipping line requirements and workplace procedures
  2. Bill of lading/airway bills are obtained from shipping agent/company and processed in accordance with workplace procedures
  3. Additional transport documentation for export is generated/processed as required
Interim receipt/forwarding instructions are processed in accordance with shipping line requirements and workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bill of lading/airway bills are obtained from shipping agent/company and processed in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Additional transport documentation for export is generated/processed as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate documentation requirements

  1. Documentation is collated and checked to ensure it is complete and accurate
  2. Procedures for the lodgement of documents, including destination points and required timeframes, are recorded
  3. Export documentation is forwarded in accordance with workplace procedures and export schedule
  4. Documents are filed/stored in accordance with workplace procedures
Documentation is collated and checked to ensure it is complete and accurate

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures for the lodgement of documents, including destination points and required timeframes, are recorded

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Export documentation is forwarded in accordance with workplace procedures and export schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documents are filed/stored in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and/or equipment, and/or

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through appropriately simulated activities at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Required Skills and Knowledge

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Relevant agreements, codes of practice and legislative requirements including Australian Dangerous Goods Code and local and international freight regulations

Relevant OH&S and environmental procedures and regulations

Workplace procedures for the compilation and processing of export documentation

Contacts and sources of information/documentation needed when compiling and processing export documentation

Customer service policies and procedures

Documentation requirements of banking institutions, governments and insurance companies

Required skills:

Communicate effectively with others when compiling and processing export documentation

Read and interpret instructions, procedures, information and labels relevant to the compilation and processing of export documentation

Identify, read and interpret the various types of export documentation and their appropriate usage

Interpret and follow operational instructions and prioritise work

Complete and process export documentation

Use relevant communications equipment when organising the international transport of freight

Use relevant computerised systems for communication and document generation

Work collaboratively with others when compiling and processing export documentation

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems that may arise when compiling and processing export documentation in accordance with regulatory requirements and workplace procedures

Implement contingency plans for unanticipated situations that may occur when compiling and processing export documentation

Monitor work activities in terms of planned schedule

Modify activities depending on differing operational contingencies, risk situations and environments

Work systematically with required attention to detail without injury to self or others, or damage to goods or equipment

Operate and adapt to differences in equipment in accordance with standard operating procedures

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Organisational activities may cover:

movement of equipment, goods, materials and various forms of freight transport

may be conducted by day or night

Customers may be:

internal or external

Requirements for work may include:

site restrictions and procedures

relevant domestic and international regulations

specified loading operations

communications equipment

hours of operation

authorities and permits

incident/accident breakdown procedures

Transport documentation for export may include:

bill of lading

airway bills

export wharfage

quarantine documentation

parcel post receipt

commerce markings

Regulatory requirements may involve:

export permits and clearances

goods certificates

financial duties

Forms of transport may include:

road

rail

sea

air

multi-modal

Forms of documentation include:

packing specifications and lists

manifests

invoices

drafts

instructions

letters

Consultative processes may involve:

other employees and supervisors

suppliers, potential customers and existing clients

relevant authorities

shipping lines

banking institutions

other agencies

management and union representatives

OH&S specialists

other maintenance, professional or technical staff

Communications systems may involve:

telephone

fax

email

electronic data transfer of information (EDI)

mail

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

workplace procedures

organisational procedures

established procedures

Documentation/records may include:

operations manuals, job specifications and procedures and induction documentation

competency standards and training materials

manufacturers/client specifications, instructions and labelling advice including material safety data sheets

workplace operating procedures and policies

supplier and/or client instructions

Australian and international standards, criteria and certification requirements

communications technology equipment, oral, aural or signed communications

OH&S procedures

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

international transport regulations, codes and procedures

Australian and international regulations and codes of practice for the handling and transport of dangerous goods and hazardous substances, including:

Australian and International Dangerous Goods Codes

Australian Marine Orders and the International Maritime Dangerous Goods Code

IATA Dangerous Goods by Air regulations

Australian and International Explosives Codes

regulations and codes of practice for the import and export of cargo

relevant Australian and international standards and certification requirements

relevant state/territory OH&S legislation

relevant state/territory environmental protection legislation

other regulations and legislative requirements pertaining to embargos, tariffs, quotas and prohibited goods