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Evidence Guide: TLIE407C - Prepare workplace documents

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIE407C - Prepare workplace documents

What evidence can you provide to prove your understanding of each of the following citeria?

Plan workplace document

  1. Purpose and audience for the document are identified
  2. Appropriate format for the document is established to meet workplace requirements
  3. Relevant information is identified and selected for inclusion in the document
Purpose and audience for the document are identified

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Appropriate format for the document is established to meet workplace requirements

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Relevant information is identified and selected for inclusion in the document

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prepare workplace document

  1. A draft of the document is prepared in accordance with workplace procedures and conventions for sentence construction, grammar, spelling, style, punctuation and vocabulary that are appropriate for the reader(s)
  2. Document is edited and presented in a final version appropriate to the task
A draft of the document is prepared in accordance with workplace procedures and conventions for sentence construction, grammar, spelling, style, punctuation and vocabulary that are appropriate for the reader(s)

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document is edited and presented in a final version appropriate to the task

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Complete workplace forms

  1. Work related form(s) is interpreted to identify information required for its completion
  2. Required information for completion of form is gathered from relevant sources in accordance with workplace procedures
  3. Form(s) is completed in accordance with workplace policy and procedures and any applicable regulations and codes
Work related form(s) is interpreted to identify information required for its completion

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Required information for completion of form is gathered from relevant sources in accordance with workplace procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Form(s) is completed in accordance with workplace policy and procedures and any applicable regulations and codes

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and/or equipment, and/or

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through appropriately simulated activities at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Required Skills and Knowledge

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Australian and international codes and regulations relevant to the documents and/or forms being prepared

Relevant OH&S and environmental protection procedures and guidelines

Workplace procedures and policies for the completion of documents/forms

Problems that may occur when preparing and completing workplace documents and forms and appropriate action that can be taken to resolve the problems

Equipment and materials required for the completion of documents and forms and instructions and precautions for their use

Conventions for sentence construction, grammar, spelling, style and punctuation

Format and layout of various documents and forms used in workplace activities

Required skills:

Communicate effectively with others when preparing and completing workplace documents and forms

Read, write and comprehend simple statements in English

Read and interpret instructions, procedures, information and labels relevant to the preparation and completion of workplace documents and forms

Interpret and follow operational instructions and prioritise work

Complete documentation related to work activities

Work collaboratively with others when preparing and completing workplace documents and forms

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any identified problems that may arise when preparing and completing workplace documents and forms in accordance with applicable regulatory requirements and workplace procedures

Monitor work activities in terms of planned schedule

Modify activities depending on differing operational contingencies, risk situations and environments

Apply fatigue management knowledge and techniques

Work systematically with required attention to detail

Operate and adapt to differences in equipment in accordance with standard operating procedures

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

in a range of work environments

by day or night

Customers may be:

internal or external

Workplaces may comprise:

large, medium or small worksites

Work may be conducted in:

limited or restricted spaces

exposed conditions

controlled or open environments

Documents and forms may include:

routine written reports on workplace activities, incidents, meeting outcomes, etc. It may also include the gathering of relevant information and the subsequent completion of the various forms and records falling within the occupational responsibility of the person concerned

Communication in the work area may include:

written, oral, aural or signed communications

phone

electronic data interchange (EDI)

fax

email

internet

radio

Hazards in the work area may include:

exposure to chemicals

exposure to dangerous or hazardous substances

movements of equipment, goods, materials and vehicular traffic

Consultative processes may involve:

other employees and supervisors

suppliers, customers and clients

relevant authorities and institutions

management and union representatives

industrial relations and OH&S specialists

other maintenance, professional or technical staff

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

enterprise procedures

organisational procedures

established procedures

Information/documents may include:

goods identification numbers and codes

manifests, picking slips, merchandise transfers, stock requisitions and bar codes

Australian and international codes of practice and regulations relevant to workplace activities

Australian and international regulations and codes of practice for the handling and transport of dangerous goods and hazardous substances

operations manuals, job specifications and induction documentation

manufacturers specifications for equipment

workplace procedures and policies

supplier and/or client instructions

dangerous goods declarations and material safety data sheets (where applicable)

award, enterprise bargaining agreement, other industrial arrangements

relevant Australian standards and certification requirements

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

codes and regulations relevant to workplace documents/forms being prepared

Australian and international regulations and codes of practice for the handling and transport of dangerous goods and hazardous substances (where applicable)

licence, patent or copyright arrangements

water and road use and licence arrangements

export/import/quarantine/bond requirements

marine orders

relevant state/territory OH&S and environmental protection legislation

workplace relations regulations

workers compensation regulations