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Evidence Guide: TLIL3107B - Monitor and process attendance records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIL3107B - Monitor and process attendance records

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor attendance records

  1. Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis
  2. Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded
  3. Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised
  4. Unauthorised absences are notified to appropriate personnel on a timely basis to ensure follow-up action is initiated
  5. Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained
Hours worked, as recorded for each employee, are accessed, checked and documented on a prescribed time basis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee record cards or other daily time records showing hours absent are followed up to ensure authorised absences are accurately recorded

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee daily time records showing additional hours worked are followed up to determine whether additional payments are authorised

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unauthorised absences are notified to appropriate personnel on a timely basis to ensure follow-up action is initiated

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee attendance sheets are received, checked and processed to ensure accurate employee records are maintained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process attendance records

  1. Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action
  2. Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes
  3. Employee record cards or other identification system requirements are checked and redistributed on a timely basis
Unexplained absences are identified, confirmed and appropriate personnel are notified for follow-up action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Timesheets, or equivalent, are checked and forwarded to payroll department for costing purposes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Employee record cards or other identification system requirements are checked and redistributed on a timely basis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and/or equipment, and/or

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through appropriately simulated activities at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Required Skills and Knowledge

REQUIRED KNOWLEDGE AND SKILLS

This describes the essential knowledge and skills and their level required for this unit.

Required knowledge:

Regulations and codes of practice relevant to the monitoring and processing of attendance records

Relevant OH&S and environmental protection procedures and guidelines

Workplace procedures and policies for the monitoring and processing of attendance records

Focus of operation of work systems, equipment, management and site operating systems for the monitoring and processing of attendance records

Elements of human resources systems relevant to the monitoring and processing of attendance records, including: workplace's timekeeping practices, conditions of employment, labour/costing practices, industrial agreements and awards, auditing requirements, payroll practices and procedures, personnel records requirements, and computer based personnel recording systems

Problems that may occur when monitoring and processing attendance records and appropriate action that can be taken to resolve the problems

Documentation and reporting requirements for the monitoring and processing of attendance records including computer based personnel recording systems

Required skills:

Communicate effectively with others when monitoring and processing attendance records

Read and interpret instructions, procedures and information relevant to work activities

Interpret conditions of employment and industrial agreements and awards

Interpret and follow operational instructions and prioritise work

Complete documentation related to work activities

Operate electronic communication equipment to required protocol

Conduct simple calculations required when monitoring and processing attendance records

Work collaboratively with others when monitoring and processing attendance records

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Promptly report and/or rectify any problems identified when monitoring and processing attendance records in accordance with regulatory requirements and workplace procedures

Monitor work activities in terms of planned schedule

Modify activities depending on differing operational contingencies and environments

Work systematically with required attention to detail

Operate and adapt to differences in equipment in accordance with standard operating procedures

Select and use relevant computer, communication and office equipment required when monitoring and processing attendance records

Select and use required personal protective equipment conforming to industry and OH&S standards

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Work may be conducted:

in a range of work environments

by day or night

Employees include:

all personnel whose attendance is recorded for timekeeping purposes

Workplaces may comprise:

large, medium or small worksites

Timekeeping records and systems may include, but are not limited to:

clock cards/identification numbers

swipe cards/physical recognition systems

manual clocking systems

integrated attendance sheet systems

maternity/paternity leave

jury leave

rest breaks between shifts/overtime

Information on attendance records may be obtained from:

timesheets

absentee records

payroll department

record cards

identification system requirements

Consultative processes may involve:

other employees, supervisors and managers

affected customers

official representatives

relevant authorities and institutions

management and union representatives

industrial relations and OH&S specialists

Communication in the work area may include:

phone

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Personal protective equipment may include:

gloves

safety headwear and footwear

safety glasses

two-way radios

high visibility clothing

Depending on the type of organisation concerned and the local terminology used, workplace procedures may include:

company procedures

enterprise procedures

organisational procedures

established procedures

Information/documents may include:

regulatory and/or code requirements relevant to the maintenance of attendance records

workplace procedures and policies for the monitoring and processing of attendance records

employees timesheets, absentee records, record cards or computer files

operations manuals, job specifications and induction documentation

manufacturers specifications for office equipment

conditions of service, award, enterprise bargaining agreement, and other industrial arrangements

relevant Australian standards and certification requirements

quality assurance procedures

emergency procedures

Applicable regulations and legislation may include:

federal and state/territory award legislation

relevant state/territory regulations and codes of practice relevant to the monitoring and processing of attendance records

relevant state/territory privacy legislation

relevant state/territory OH&S and environmental protection legislation

workplace relations regulations including equal opportunity, equal employment opportunity and affirmative action legislation

workers compensation regulations