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Evidence Guide: TLIP3021 - Undertake disposal program

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIP3021 - Undertake disposal program

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for disposal

  1. Records or areas where records are due for disposal action are identified from request or schedule
  2. Resources needed to undertake disposal program are assembled in the location and at the time required
Records or areas where records are due for disposal action are identified from request or schedule

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resources needed to undertake disposal program are assembled in the location and at the time required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake disposal

  1. Records are assessed to determine what disposal action can be undertaken immediately, whether records need to be sentenced or reviewed, and whether any records need to be appraised
  2. Hazards are identified, risks are assessed and control measures are implemented
  3. Disposal actions are distributed and delegated to be conducted in accordance with organisational rules, guidelines and procedures
  4. Quality control measures are undertaken in accordance with organisational procedures to ensure consistency in determining disposal status and retention periods
  5. Certificate of destruction documentation is completed and information is provided to client as required
Records are assessed to determine what disposal action can be undertaken immediately, whether records need to be sentenced or reviewed, and whether any records need to be appraised

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Hazards are identified, risks are assessed and control measures are implemented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Disposal actions are distributed and delegated to be conducted in accordance with organisational rules, guidelines and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Quality control measures are undertaken in accordance with organisational procedures to ensure consistency in determining disposal status and retention periods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Certificate of destruction documentation is completed and information is provided to client as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supervise disposal actions

  1. Disposal sentences referred by delegates are reviewed and disposal actions are determined from existing schedules or from appraisal results
  2. Checks are made to ensure disposal decisions are recorded in record keeping system and to ensure disposal actions taken are in accord with decisions recorded
Disposal sentences referred by delegates are reviewed and disposal actions are determined from existing schedules or from appraisal results

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Checks are made to ensure disposal decisions are recorded in record keeping system and to ensure disposal actions taken are in accord with decisions recorded

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process disposal

  1. Approval is sought from appropriate individual/body for disposal actions
  2. Records no longer required for any purpose are destroyed in accordance with approval and organisational procedures
  3. Records to be kept for a further period are stored in accordance with organisational records storage requirements
  4. All disposal actions are recorded and authorised in accordance with organisational procedures and record keeping system requirements
Approval is sought from appropriate individual/body for disposal actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records no longer required for any purpose are destroyed in accordance with approval and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records to be kept for a further period are stored in accordance with organisational records storage requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All disposal actions are recorded and authorised in accordance with organisational procedures and record keeping system requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare for disposal

1.1

Records or areas where records are due for disposal action are identified from request or schedule

1.2

Resources needed to undertake disposal program are assembled in the location and at the time required

2

Undertake disposal

2.1

Records are assessed to determine what disposal action can be undertaken immediately, whether records need to be sentenced or reviewed, and whether any records need to be appraised

2.2

Hazards are identified, risks are assessed and control measures are implemented

2.3

Disposal actions are distributed and delegated to be conducted in accordance with organisational rules, guidelines and procedures

2.4

Quality control measures are undertaken in accordance with organisational procedures to ensure consistency in determining disposal status and retention periods

2.5

Certificate of destruction documentation is completed and information is provided to client as required

3

Supervise disposal actions

3.1

Disposal sentences referred by delegates are reviewed and disposal actions are determined from existing schedules or from appraisal results

3.2

Checks are made to ensure disposal decisions are recorded in record keeping system and to ensure disposal actions taken are in accord with decisions recorded

4

Process disposal

4.1

Approval is sought from appropriate individual/body for disposal actions

4.2

Records no longer required for any purpose are destroyed in accordance with approval and organisational procedures

4.3

Records to be kept for a further period are stored in accordance with organisational records storage requirements

4.4

All disposal actions are recorded and authorised in accordance with organisational procedures and record keeping system requirements

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Prepare for disposal

1.1

Records or areas where records are due for disposal action are identified from request or schedule

1.2

Resources needed to undertake disposal program are assembled in the location and at the time required

2

Undertake disposal

2.1

Records are assessed to determine what disposal action can be undertaken immediately, whether records need to be sentenced or reviewed, and whether any records need to be appraised

2.2

Hazards are identified, risks are assessed and control measures are implemented

2.3

Disposal actions are distributed and delegated to be conducted in accordance with organisational rules, guidelines and procedures

2.4

Quality control measures are undertaken in accordance with organisational procedures to ensure consistency in determining disposal status and retention periods

2.5

Certificate of destruction documentation is completed and information is provided to client as required

3

Supervise disposal actions

3.1

Disposal sentences referred by delegates are reviewed and disposal actions are determined from existing schedules or from appraisal results

3.2

Checks are made to ensure disposal decisions are recorded in record keeping system and to ensure disposal actions taken are in accord with decisions recorded

4

Process disposal

4.1

Approval is sought from appropriate individual/body for disposal actions

4.2

Records no longer required for any purpose are destroyed in accordance with approval and organisational procedures

4.3

Records to be kept for a further period are stored in accordance with organisational records storage requirements

4.4

All disposal actions are recorded and authorised in accordance with organisational procedures and record keeping system requirements

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

focus of operation of work systems, equipment, management and site operating systems for disposing records as part of a records management process

housekeeping standards and procedures

operational workflow within a records management system

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for disposing records within a records management process

types of equipment used in a records disposal program and the precautions and procedures that should be followed in their use

workplace procedures and policies for disposing records including policies on confidentiality and security of information and records.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.