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Evidence Guide: TLIP3023 - Destroy records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIP3023 - Destroy records

What evidence can you provide to prove your understanding of each of the following citeria?

Collect records to be destroyed

  1. Records for destruction are verified and assembled
  2. Confirmation of destruction requirement is sought and obtained
  3. Records are bundled, marked or labelled for destruction in accordance with organisational procedures
  4. Destruction mode is confirmed from workplace documents
Records for destruction are verified and assembled

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirmation of destruction requirement is sought and obtained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Destruction mode is confirmed from workplace documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select destruction mode

  1. Records are assembled and made ready for destruction
  2. Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures
  3. Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed
Records are assembled and made ready for destruction

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Destroy records

  1. Confirmation of actions is obtained
  2. Bundles of documents are checked for identification
  3. Selected destruction method is used maintaining security, personal safety and environmental protection
  4. Shredded and pulped records are collected for recycling
  5. Electronic recording systems are checked to confirm erasure of required documents
Confirmation of actions is obtained

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Bundles of documents are checked for identification

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Selected destruction method is used maintaining security, personal safety and environmental protection

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Shredded and pulped records are collected for recycling

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Electronic recording systems are checked to confirm erasure of required documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document procedures

  1. Documentation of completed operations is completed
  2. Client/s are notified of actions taken
  3. Workplace records are updated to reflect activities undertaken
  4. Offsite destruction is confirmed with appropriate personnel
Documentation of completed operations is completed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Client/s are notified of actions taken

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workplace records are updated to reflect activities undertaken

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Offsite destruction is confirmed with appropriate personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collect records to be destroyed

1.1

Records for destruction are verified and assembled

1.2

Confirmation of destruction requirement is sought and obtained

1.3

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

1.4

Destruction mode is confirmed from workplace documents

2

Select destruction mode

2.1

Records are assembled and made ready for destruction

2.2

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

2.3

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

3

Destroy records

3.1

Confirmation of actions is obtained

3.2

Bundles of documents are checked for identification

3.3

Selected destruction method is used maintaining security, personal safety and environmental protection

3.4

Shredded and pulped records are collected for recycling

3.5

Electronic recording systems are checked to confirm erasure of required documents

4

Document procedures

4.1

Documentation of completed operations is completed

4.2

Client/s are notified of actions taken

4.3

Workplace records are updated to reflect activities undertaken

4.4

Offsite destruction is confirmed with appropriate personnel

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collect records to be destroyed

1.1

Records for destruction are verified and assembled

1.2

Confirmation of destruction requirement is sought and obtained

1.3

Records are bundled, marked or labelled for destruction in accordance with organisational procedures

1.4

Destruction mode is confirmed from workplace documents

2

Select destruction mode

2.1

Records are assembled and made ready for destruction

2.2

Arrangements for records to be destroyed off site are undertaken as required in accordance with workplace procedures

2.3

Suitable controlled or secure environment is selected for handling/storage of documents to be destroyed

3

Destroy records

3.1

Confirmation of actions is obtained

3.2

Bundles of documents are checked for identification

3.3

Selected destruction method is used maintaining security, personal safety and environmental protection

3.4

Shredded and pulped records are collected for recycling

3.5

Electronic recording systems are checked to confirm erasure of required documents

4

Document procedures

4.1

Documentation of completed operations is completed

4.2

Client/s are notified of actions taken

4.3

Workplace records are updated to reflect activities undertaken

4.4

Offsite destruction is confirmed with appropriate personnel

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for destroying records as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for destroying records as part of a records management process

site layout and obstacles

types of equipment used for destroying records and the precautions and procedures that should be followed in their use

workplace procedures and policies for destroying records including policies on confidentiality and security of information and records.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.