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Evidence Guide: TLIX4035 - Maintain technical data and information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

TLIX4035 - Maintain technical data and information

What evidence can you provide to prove your understanding of each of the following citeria?

Collate technical data and information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information to be incorporated into organisation’s records system are identified in accordance with data and technical information management system requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information to be incorporated into organisation’s information systems is recorded in accordance with data and technical information management system requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information is sorted and catalogued in accordance with workplace requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Security and access requirements for technical data and information are adhered to in accordance with management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update technical data and information system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information of direct interest to business unit is routinely monitored

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

New or revised technical data and information is identified and incorporated in accordance with authorised systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Movement and use of technical data and information is updated in accordance with authorised systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information system is updated accurately within timeframes set by authorised systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical data and information is archived or disposed of in accordance with authorised systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports from organisation’s technical data management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Request for reports is interpreted and clarification of content and frequency is sought as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reports are prepared from organisation’s technical data management system in accordance with instructions or request

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format and style of reports as outlined in organisational procedures are complied with

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All reports from organisation’s technical data management system are prepared within workplace requirements in accordance with security and access procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports from organisation’s technical data management system

  1. Request for reports is interpreted and clarification of content and frequency is sought as required
  2. Reports are prepared from organisation’s technical data management system in accordance with instructions or request
  3. Format and style of reports as outlined in organisational procedures are complied with
  4. All reports from organisation’s technical data management system are prepared within workplace requirements in accordance with security and access procedures
Request for reports is interpreted and clarification of content and frequency is sought as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reports are prepared from organisation’s technical data management system in accordance with instructions or request

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format and style of reports as outlined in organisational procedures are complied with

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All reports from organisation’s technical data management system are prepared within workplace requirements in accordance with security and access procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collate technical data and information

1.1

Technical data and information to be incorporated into organisation’s records system are identified in accordance with data and technical information management system requirements

1.2

Technical data and information to be incorporated into organisation’s information systems is recorded in accordance with data and technical information management system requirements

1.3

Technical data and information is sorted and catalogued in accordance with workplace requirements

1.4

Security and access requirements for technical data and information are adhered to in accordance with management system

2

Update technical data and information system

2.1

Technical data and information of direct interest to business unit is routinely monitored

2.2

New or revised technical data and information is identified and incorporated in accordance with authorised systems

2.3

Movement and use of technical data and information is updated in accordance with authorised systems

2.4

Technical data and information system is updated accurately within timeframes set by authorised systems

2.5

Technical data and information is archived or disposed of in accordance with authorised systems

3

Prepare reports from organisation’s technical data management system

3.1

Request for reports is interpreted and clarification of content and frequency is sought as required

3.2

Reports are prepared from organisation’s technical data management system in accordance with instructions or request

3.3

Format and style of reports as outlined in organisational procedures are complied with

3.4

All reports from organisation’s technical data management system are prepared within workplace requirements in accordance with security and access procedures

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Collate technical data and information

1.1

Technical data and information to be incorporated into organisation’s records system are identified in accordance with data and technical information management system requirements

1.2

Technical data and information to be incorporated into organisation’s information systems is recorded in accordance with data and technical information management system requirements

1.3

Technical data and information is sorted and catalogued in accordance with workplace requirements

1.4

Security and access requirements for technical data and information are adhered to in accordance with management system

2

Update technical data and information system

2.1

Technical data and information of direct interest to business unit is routinely monitored

2.2

New or revised technical data and information is identified and incorporated in accordance with authorised systems

2.3

Movement and use of technical data and information is updated in accordance with authorised systems

2.4

Technical data and information system is updated accurately within timeframes set by authorised systems

2.5

Technical data and information is archived or disposed of in accordance with authorised systems

3

Prepare reports from organisation’s technical data management system

3.1

Request for reports is interpreted and clarification of content and frequency is sought as required

3.2

Reports are prepared from organisation’s technical data management system in accordance with instructions or request

3.3

Format and style of reports as outlined in organisational procedures are complied with

3.4

All reports from organisation’s technical data management system are prepared within workplace requirements in accordance with security and access procedures

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing data and information

applying technical data and information plans knowledge to work being performed and to guide problem solving

applying relevant implementation processes

applying technical data and information and project management knowledge in technical data and information systems

completing work area housekeeping requirements including documenting technical data and information management activity and process outcomes

consulting and negotiating effectively with internal and external stakeholders , receiving their input and resolving potential areas of conflict or concern to ensure overall technical data and information systems objectives are achieved

contributing to reports of results

displaying resilience by continuing to move forward despite criticism or setbacks

identifying relationships between organisational goals and recognising how own work contributes to achieving these goals

implementing processes to enable new technical data and information system requirements to be effectively transitioned across the life cycle – including integrated logistics support considerations, environmental and sustainability issues, and validation and verification activities

maintaining technical data and information management systems successfully

modifying activities to cater for variations in workplace context and environment

monitoring and reporting on implementation processes

monitoring processes to ensure technical data and information systems continue to enable operational requirements to be attained, which may involve performance metrics

working and communicating effectively and positively with others involved in the workplace.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

applicable standards

data management principles and processes including functional requirements for data management

own role in relation to wider organisational or project context

relevant details of technical regulatory framework, organisational engineering management plans and technical data management plan.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.