Keep financial records for primary production business

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver AHCAGB403, 'Keep financial records for primary production business'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Keep financial records for primary production business' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria


Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Undertake farm office procedures

1.1 List the functions to be performed in the rural office

1.2 Design a rural office and identify and assess appropriate office furniture and equipment

1.3 Process and sort incoming mail

1.4 Maintain, update and store records in accordance with organisational requirements

1.3 Use and maintain business equipment and technology in accordance with organisational and Work Health and Safety (WHS) requirements

2. Establish and maintain a petty cash system

2.1 Identify transactions that are eligible for inclusion in the petty cash system

2.2 Check petty cash claims and vouchers for accuracy and authenticity

2.3 Process and record petty cash transactions

2.4 Balance petty cash book

3. Establish and maintain a cash book in accordance with organisational requirements

3.1 Create a manual or computerised cashbook and a chart of accounts to record financial the transactions of the business

3.2 Check documentation relating to financial transactions for validity

3.3 Record details of income and expenditure transactions in the cashbook

3.4 Reconcile cashbook balances with bank and creditor statements

3.5 Use cashbook balances to complete legislative reporting requirements

3.6 Prepare cash flow statements on the basis of summarised cashbook entries

4. Reconcile invoices for payment to creditors

4.1 Identify, report and rectify adjustments and errors

4.2 Process invoices and make payments

5. Prepare invoices for debtors

5.1 Prepare invoices accurately and, if required, distribute to nominated person for verification before despatch

5.2 Make adjustments as required following advice from the nominated person

6. Maintain financial records

6.1 Copy and file invoices and other related documents required for taxation and auditing purposes

6.2 Implement processes to archive historical documents

6.3 Implement processes to properly destroy redundant documents.