Plan and manage conferences

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBADM503, 'Plan and manage conferences'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Plan and manage conferences' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Plan conference

1.1 Confirm purpose, required outcomes and style of conference with conference convenor/s

1.2 Confirm conference facilities requirements, budget, and preparation timeline with conference convenor/s

1.3 Identify speakers/presenters and/or prepare a call for papers in accordance with conference purpose and style

1.4 Draft conference program in line with stated purpose, and balance choice of program elements to allow outcomes to be achieved

1.5 Select, invite and brief speakers in accordance with conference program

1.6 Identify participant target group and project numbers in consultation with conference organisers

1.7 Plan conference administration requirements and tasks, processes and resources to ensure efficient management of conference data and resources

2 Promote conference

2.1 Establish a promotion strategy that reaches required number of target participants

2.2 Prepare publicity material in accordance with promotion strategy and budget allocation/s, and despatch within designated timelines

3 Organise conference

3.1 Make conference arrangements in accordance with booking lead times and budget allocation/s

3.2 Record acceptances, receipt fees and confirm participants within designated timelines

3.3 Identify and cater for participants’ specific needs

3.4 Confirm program details and prepare conference papers in accordance with speakers’ requirements and conference timeline

3.5 Despatch preconference information to participants within designated timelines

4 Coordinate conference proceedings

4.1 Check conference facilities to confirm they meet agreed requirements

4.2 Register participants in accordance with planned registration procedures

4.3 Communicate to participants any late changes to published program

4.4 Make contingency arrangements to ensure smooth running of conference

4.5 Ensure speakers’ schedules are managed and their conference requirements met throughout conference

4.6 Manage administration requirements during conference in accordance with conference plan/schedule

5 Follow up conference proceedings

5.1 Record, report and/or follow up conference outcomes in accordance with organisational requirements

5.2 Prepare conference papers for publication and distribution within designated timelines

5.3 Post-conference correspondence is prepared and despatched within designated timelines

5.4 Finalise receipts and payments, and acquit conference funds in accordance with organisational procedures and audit requirements