Monitor organisational finances

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBGOV504, 'Monitor organisational finances'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Monitor organisational finances' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review organisational financial management processes

1.1 Document respective financial management responsibilities of the board or committee, and management

1.2 Explain legal responsibilities of individual board members and the board as a whole to the committee or board

1.3 Determine financial information required by the board or committee from management

1.4 Identify the statutory requirements of the board or the committee

1.5 Seek advice on suitable financial management systems that will enable reporting against the organisation's overall financial health.

2. Apply financial management processes and systems

2.1 Access appropriate policies and procedures to open and/or operate necessary bank accounts

2.2 Identify approved signatories for the bank accounts

2.3 Access finance procedures and reporting requirements specified by organisational stakeholders or funding bodies, and check that requirements for finance documentation are met

2.4 Review timelines to ensure financial statements are completed within the timeframe required by relevant corporate authorities, organisational stakeholders and/or funding bodies

2.5 Review documentation for authority and delegation between the board or committee and management for the management of finances

2.6 Ensure statutory requirements with regard to financial management are followed

2.7 Review policies and procedures to ensure they provide checks and balances to prevent, identify and deal with fraud

2.8 Review organisational procedures and documentation for receiving and expending funds

2.9 Review process for financial reporting against organisational budget and ensure established procedures and maintained by management

3. Meet financial reporting requirements

3.1 Ensure financial information is made available to members as specified in the constitution

3.2 Facilitate the clear presentation of financial information at meetings

3.3 Identify the type and content of financial information that can be made publicly available

4. Monitor organisational expenditure

4.1 Review and evaluate organisational budget and financial statements to ensure they meet requirements

4.2 Compare income and expenditure to budget and previous periods and identify and investigate discrepancies

4.3 Discuss achievement and variances to the budget in committee or board meetings

4.4 Discuss the danger of being insolvent with board or committee members to ensure they understand their legal obligation not to trade while insolvent

4.5 Document recommendations for action or variances