Manage patient record keeping system

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBMED401B, 'Manage patient record keeping system'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Manage patient record keeping system' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Clarify how patient records system operates

1.1. Access policies and procedures for patient records

1.2. Consult relevant personnel about how the system operates

1.3. Determine roles and responsibilities for the system operations

1.4. Communicate roles and responsibilities for system operations to relevant personnel

2. Manage operation of patient records system

2.1. Supervise staff maintaining patient records

2.2. Provide staff maintaining patient records with training as required

2.3. Regularly consult staff using patient records about system efficacy

2.4. Maintain integrity of patient records

2.5. Maintain security of patient records

2.6. Stress importance of confidentiality of patient records to all staff, including self, who handle or have access to patient files

2.7. Provide authorisation of transfer of records from facility according to practice protocols

2.8. Archive records as appropriate

3. Review and improve patient records system

3.1. Monitor and review implementation of the system to identify improvements

3.2. Make recommendations to relevant personnel for system improvements

3.3. Implement approved recommendations

3.4. Supervise staff maintaining patient records to implement changes

3.5. Plan and deliver any required training for staff to implement changes made to the system

Qualifications and Skillsets

BSBMED401B appears in the following qualifications:

  • BSB41707 - Certificate IV in Recordkeeping
  • BSB31107 - Certificate III in Business Administration (Medical)
  • BSB40507 - Certificate IV in Business Administration
  • HLT43207 - Certificate IV in Health Administration
  • HLT32907 - Certificate III in Health Administration
  • HLT43307 - Certificate IV in Medical Practice Assisting
  • HLT43007 - Certificate IV in Dental Assisting
  • HLT42507 - Certificate IV in Allied Health Assistance