Monitor and maintain records in an online environment

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBRKG404A, 'Monitor and maintain records in an online environment'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Monitor and maintain records in an online environment' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Confirm requirements for recordkeeping in an online environment

1.1. Identify and confirm system procedures for capturing and managing records

1.2. Identify and verify organisational and risk management requirements for classifying and storing online information

1.3. Identify legal, business, financial, socio-historical, and security requirements for recording online business transactions

1.4. Prepare an organisational checklist in accordance with organisational requirements for use in assessing which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1. Categorise incoming and outgoing information in terms of key activities and responsible personnel

2.2. Assess information against the organisational checklist and records identified for capture

2.3. Dispose information not to be stored in accordance with organisational procedures

2.4. Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1. Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2. Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3. Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4. Store records on required media in accordance with organisational and record retention requirements

3.5. Carry out migration of records from one medium to another in accordance with organisational procedures

3.6. Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7. Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Qualifications and Skillsets

BSBRKG404A appears in the following qualifications:

  • FNS51710 - Diploma of Applied Anti-Money Laundering and Counter Terrorism Financing Management
  • BSB41707 - Certificate IV in Recordkeeping
  • BSB41007 - Certificate IV in Human Resources
  • PSP40104 - Certificate IV in Government
  • MTM40411 - Certificate IV in Meat Processing (General)