Determine business or records system specifications

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBRKG501A, 'Determine business or records system specifications'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Determine business or records system specifications' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria

Elements and Performance Criteria


Performance Criteria


Review the existing business or records system


The existing records system is reviewed to identify its essential elements, changes and failings over failures relating to past operations


Existing procedures are examined to assess currency and identify gaps and non-compliance issues


The users of the system are identified and consulted regarding their requirements and views on the current system


The current volumes of records and their usage are assessed to determine whether they need to be converted to the new system of control or otherwise linked to the new system


The current system technology is assessed to determine whether it should be upgraded or replaced to meet current need


The findings of the review and the recommendation for changes are documented in accordance with organisational standards


Develop the system specifications for managing the function's records


The contents and structure of the records required for the function are analysed to identify the classifications and terms for titling and describing the records, and documented


The metadata required to identify, control and link the records are identified and documented in accordance with the applicable technology


The metadata and records of recordkeeping transactions processed by the new system are identified and documented


The metadata for controlling the records of the function in the old system are mapped to the metadata for the new and a specification for conversion prepared where appropriate


The classifications, descriptive terms, and all metadata sets and mapping are developed into a systems specification appropriate for the selected technology in accordance with organisational standards


Develop the procedures and guidelines for capturing and controlling the records in the new system


The rules developed for identifying the transactions of the function to be documented are reviewed and customised in line with the users' requirements, the new system and selected technology


Guidelines for applying the classifications and descriptive terms for the records of the transactions are developed in accordance with organisational best practice and documented


Procedures for identifying and recording the disposal status and access classification of the records of the transactions are prepared and documented


Procedures for registering records of the transactions and recording the recordkeeping transactions controlling them are prepared in line with the identified user requirements and the new system and documented


The procedures for classification, capture, registration and control of the records in the new system are circulated to the users for review and comment


The final version of the new system's specification, procedures and guidelines are documented according to organisational standards and submitted to the appropriate authority for approval

Qualifications and Skillsets

BSBRKG501A appears in the following qualifications:

  • CUL40104 - Certificate IV in Library-Information Services
  • CUL50104 - Diploma of Library-Information Services
  • CUV50407 - Diploma of Photoimaging
  • CUV30403 - Certificate III in Arts Administration
  • CUV40503 - Certificate IV in Arts Administration
  • CUV60103 - Advanced Diploma of Arts Management