Determine security and access rules and procedures

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver BSBRKG604B, 'Determine security and access rules and procedures'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Determine security and access rules and procedures' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Analyse access risks, rules and responsibilities

1.1. Establish, analyse and describe the impact of the legal and regulatory framework on access to records for the unit or the entire organisation

1.2. Analyse organisational documentation and information, copies of appraisal reports and access conditions for records of comparable organisations

1.3. Review risk analyses and existing access rules for currency, and determine and document any necessary modifications

1.4. Analyse usage patterns of records in light of identified risks and existing access rules

1.5. Determine specific restrictions and other responses to regulatory obligations for records and activities

1.6. Determine responsibility for reviewing access decisions from gathered organisational documentation and information

2. Develop access strategy, classifications and rules

2.1. Consider factors impacting on access rights in developing an access strategy from gathered information, based on established responsibilities for access to records, and in response to identified difficulties and risks

2.2. Determine broad access classifications and reasons for access restrictions from regulatory requirements, identified risks and patterns of use of records within the jurisdiction

2.3. Compile criteria for applying access classifications to records based on gathered information and performed analyses

2.4. Develop rules for applying classifications

2.5. Circulate access classifications and draft rules to users of the business or records system for comment, identify and analyse exceptions, and modify classifications where appropriate

2.6. Determine compliance regime and jurisdictional access regime

2.7. Seek authorisation from appropriate body for access classifications and procedures

3. Develop procedures to integrate into business or records system

3.1. Determine access permissions and restrictions for records by applying access rules

3.2. Establish and document categories of users using analyses of access rules and records usage

3.3. Document access permissions and restrictions in relation to categories of users

3.4. Establish mechanisms to control user access applying to records and to users

3.5. Develop and document specifications for recording authorised use of records

3.6. Integrate authorised access procedures into business or records system rules and procedures, and document changes

4. Review and amend access classifications and rules

4.1. Develop procedures for reviewing access decisions and for responding to exceptions

4.2. Identify a hierarchy of responsibility for reviewing access decisions to comply with jurisdictional access regime

4.3. Communicate changes to access rules and procedures to all users

Qualifications and Skillsets

BSBRKG604B appears in the following qualifications:

  • BSB60807 - Advanced Diploma of Recordkeeping