Manage and analyse a legal file

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver DEFDPL009, 'Manage and analyse a legal file'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Manage and analyse a legal file' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.


Initiate preliminary file activities


Arrange a meeting with legal officer to discuss new file, and to plan and prioritise preliminary work


Obtain details of legal matter from client in accordance with organisational procedures


Clarify matter with legal officer and client, and document agreed mutual expectations


Prepare initial file documentation in accordance with organisational procedures


Carry out conflict of interest test


Carry out conflict of interest check in accordance with organisational and legal procedures


Record on preliminary file notes, results of conflict of interest check and discuss and/or resolve any areas of potential conflict with legal officer


Open file


Locate, access and extract relevant information for initiating files in accordance with organisational procedures


Select and brief support staff to assist, in consultation with legal officer, as required


Forward to client, on behalf of legal officer, confirmation of instructions, details of those working on the file, a summary of work to be performed and associated timelines, in accordance with organisational procedures


Determine process and steps to facilitate running a file


Plan work, assign staff and allocate resources to tasks in conjunction with legal officer


Obtain, prepare and submit relevant background information and submit documents to legal officer for checking


Conduct research to identify and review relevant legislation and cases


Outline relevant legal requirements clearly to client and answer or refer questions to legal officer for follow-up


Submit summary of future activities and preliminary work already performed to legal officer for sign-off and forward to client within agreed timelines


Contact other persons about the file


Contact and obtain statements from relevant people, as required


Update file notes detailing all activities, actions and outcomes in accordance with organisational procedures


Facilitate file administration and closure


Package and disseminate file notes in accordance with organisational and legal procedures


Close and archive file in accordance with organisational policies and procedures