Establish technical data and information management systems

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver DEFGEN313, 'Establish technical data and information management systems'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Establish technical data and information management systems' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.


Identify technical context of the organisation


Determine and document technical context, nature of the jurisdiction and nature of the organisation


Identify and interpret technical regulatory framework specific to the organisation and clarify, as required


Establish technical creator’s accountability requirements


Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information


Determine and document accountability requirements and functional responsibilities of the creators of technical data and information


Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards


Develop management system framework


Develop a management system framework from a review and synthesis of individual technical creator requirements


Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required


Document system framework, its protocols and guidelines to ensure consistency of application by users


Identify and respond to contextual changes over time


Map system functions generating technical data and information and the technical framework governing them, to organisational structures


Identify and document changes to the administrative and system functional context over time


Analyse and respond to the effects of changes on technical data and information management system structures


Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards