Establish and maintain a cash accounting system

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver FNSBKG402A, 'Establish and maintain a cash accounting system'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Books
Reference books for 'Establish and maintain a cash accounting system' on fishpond.com.au. This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to ntisthis.com for every purchase, so go nuts :)


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1. Identify relevant information and establish a chart of accounts

1.1. Business owner or manager is consulted to establish what business activities are undertaken, the nature of the entity and the industry type

1.2. Existing material is identified and examined for relevance in creating and/or modifying the chart of accounts

1.3. Business operations are examined in conjunction with the tax agent and business owner or manager to identify the accounting software required and to determine other relevant requirements

1.4. Chart of accounts and opening balances for assets, liabilities, equity, income, cost of sales and expenses are established

1.5. Chart of accounts and balances are validated and authorised by relevant persons

2. Analyse and verify source documents

2.1. Invoices and other source documents are verified for accuracy and compliance with taxation requirements

2.2. Discrepancies between monies owed and moniespaid are identified and investigated according to organisational policies and procedures

3. Process receipts and payments

3.1. Payments are made and money is received and banked

3.2. Receipts and payments are coded and recorded in bookkeeping system on a cash basis

3.3. Receipts and payments are filed

3.4. Cash register is balanced against purchases and takings are processed in internal bookkeeping system

4. Set up and maintain a petty cash system

4.1. An expenditure authorisation record is prepared and expenditure encoded, recorded and filed

4.2. Expenditure is reconciled and reimbursed

5. Process and reconcile credit cards

5.1. Credit card transactions are processed against invoices and other source documents, verified and reconciled against credit card statements

5.2. Credit card payments are processed in accordance with organisational policies and procedures

6. Manage bank reconciliations and prepare and produce reports

6.1. On receipt of statement, processed transactions are verified against the bank statement in a timely manner

6.2. Bank entries are processed and verified and the bank statement reconciled to balance as per bookkeeping system

6.3. Reports are produced in line with the business needs and are validated in a timely manner with corrections made as required


Qualifications and Skillsets

FNSBKG402A appears in the following qualifications:

  • FNS30310 - Certificate III in Accounts Administration
  • FNS40210 - Certificate IV in Bookkeeping
  • FNS30311 - Certificate III in Accounts Administration
  • FNS40211 - Certificate IV in Bookkeeping