Administer contracts

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver LGACOM401A, 'Administer contracts'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Administer contracts' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Establish administration procedures

1.1 Administrative processes for contracts are implemented according to council quality improvement

1.2 Contract requirements are confirmed with relevant contract personnel.

1.3 Complaint system is established according to council policy and procedures.

1.4 Consistent and accurate records of contract progress are maintained.

2 Monitor contract time frame and specifications

2.1 Regular inspections of contract services are undertaken to ensure compliance with specifications and program for completion.

2.2 Regular planned progress meetings are held and documented between all contract personnel to ensure problems are identified and resolved early.

2.3 Variations between the specified scope of services and the contract are identified and documented, and relevant personnel are notified without delay.

2.4 Testing of services in progress is carried out as required by the contract and in accordance with legislation, regulations and council policy.

3 Monitor costs

3.1 Contract costs are monitored on a regular basis to ensure that the service is carried out in accordance with financial and contractual requirements.

3.2 Payments for contract services are authorised in accordance with the conditions of contract and delegation of officer.

3.3 Transaction costs are monitored through an established system.

4 Resolve contractual disputes

4.1 Disagreements are investigated to identify cause and validity.

4.2 Terms of resolution are negotiated and agreed.

4.3 Contract provisions for dispute resolution are followed.

4.4 Legal and management advice is sought at an early stage of any dispute to ensure that the contractor has a clear understanding of the council's legal position and that the council is not exposed to undue legal risk.

4.5 Appropriate legal advice is sought at any stage in order to clarify any technical aspects of a dispute.

5 Implement contract transition

5.1 Contract conditions and responsibilities are reviewed with relevant personnel to ensure satisfactory completion of contract.

5.2 Contract completion is authorised in writing to confirm completed services have been undertaken according to contract objectives and specifications.

5.3 Final statement is reconciled.

5.4 Contractor performance and level of service are evaluated against agreed benchmark.

5.5 End-of-service or renewed contracts are coordinated to meet council requirements.

5.6 Quality of contract documentation is assessed.

Hidden text

Qualifications and Skillsets

LGACOM401A appears in the following qualifications:

  • LGA40404 - Certificate IV in Local Government (Operational Works)
  • FPI50105 - Diploma of Forest and Forest Products