Prepare tender documentation

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver LGACOM409A, 'Prepare tender documentation'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Prepare tender documentation' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1. Identify the extent and nature of services to be contracted

1.1. Scope of the services is confirmed and reviewed to ensure parameters meet current requirements.

1.2. Statutory and council requirements are identified to determine available options.

1.3. Detailed parameters are specified to enable a complete brief to be prepared.

1.4. The extent of the contract package is determined.

2. Select appropriate method for tender

2.1. Area to be contracted is examined.

2.2. Contract options are identified and analysed.

2.3. Benefits, costs and opportunities of each option are identified.

2.4. Appropriate contract option is selected.

3. Prepare tender specifications according to council and Australian standards

3.1. Complete and detailed service specifications are prepared consistent with council policy and Australian standards and based on service profile and review.

3.2. Legislative, environmental, sustainability practices, occupational health and safety and risk management requirements are applied.

3.3. Quality assurance methods are applied to the preparation of service specifications.

3.4. Service specifications are prepared in consultation with relevant staff that complement required outcomes.

3.5. Details on methods, standards, materials, products, contractors and performance period are provided by quality service specifications, as applicable.

4. Prepare evaluation criteria

4.1. A tender review panel or team is selected from appropriate personnel.

4.2. Criteria are established based on the specifications, product and service required.

4.3. Criteria are written clearly to enable bids to be compared.

4.4. Criteria are ranked against council procedures.

5. Prepare tender document

5.1. Tender documents are prepared clearly and concisely.

5.2. Tender documents are prepared that enable competitive pricing of products.

5.3. Tender documents are designed to enable valid comparisons between tenders received.

6. Invite tenders

6.1. Invitations are prepared based on the type of tendering method used.

6.2. Source list is prepared according to council procedures.

6.3. Advertisement is prepared and placed according to the tender method.

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Qualifications and Skillsets

LGACOM409A appears in the following qualifications:

  • LGA40404 - Certificate IV in Local Government (Operational Works)
  • FPI50105 - Diploma of Forest and Forest Products
  • FPI40205 - Certificate IV in Timber Processing