Conduct effective council meetings

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver LGAGENE304A, 'Conduct effective council meetings'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Books
Reference books for 'Conduct effective council meetings' on fishpond.com.au. This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to ntisthis.com for every purchase, so go nuts :)


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1. Plan the meeting

1.1. Reason for the meeting is identified and communicated to interested parties.

1.2. Logistics of the meeting are identified and arranged.

1.3. An appropriate and competent person is identified and requested to take minutes of the meeting.

1.4. An agenda is prepared in consultation with relevant personnel , published and circulated to affected and interested parties.

1.5. Meeting papers and background or supporting information are circulated in time to allow sufficient preparation before the meeting and any statutory periods of notice are observed.

1.6. Copies of council meeting rules, procedures and relevant legislation are available for use at or prior to the meeting.

2. Conduct the meeting

2.1. The meeting begins on time or as soon thereafter as a quorum is present.

2.2. Minutes of the meeting are recorded.

2.3. Meeting rules and protocols adopted by the council are followed, including deference to cultural or traditional issues.

2.4. The agenda and suggested or adopted time frames for speech are followed.

2.5. Participants and others recognised by the meeting are allowed the opportunity to address, listen and question when formulating and expressing their views.

2.6. Issues of difficulty or conflict are moderated by the mayor/chair or delegated office bearers.

2.7. Decisions that reflect agreed views are made in accordance with the rules and procedures of council.

2.8. Minutes are approved by the mayor/chair, circulated and stored according to council or authority regulations.

3. Maintain confidentiality

3.1. Councillors identify or are advised when confidentiality is to be observed in accordance with council procedures.

3.2. Real or potential conflicts of interest are declared in accordance with council procedures and practices.

4. Follow up decisions and resolutions

4.1. Decisions are monitored by delegated or appropriate officers and progress is reported to subsequent meetings according to agreed time frames to ensure accountability.

4.2. Deficiencies or non-compliance relating to decisions are identified and reported according to council or authority regulations or agreed strategies.

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