Manage the recording and updating of data on council's assets

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver LGAGOVA602B, 'Manage the recording and updating of data on council's assets'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Manage the recording and updating of data on council's assets' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



1 Determine data required to achieve objectives

1.1. Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.

1.2. Asset register/inventory is divided into appropriate classifications and subclassifications.

1.3. Level of data entry for asset components is determined based on quality of available data and end use.

1.4. Check is made that each item of information is necessary to achieve objectives.

2 Determine data capture methodology

2.1. Sources and availability of data are determined.

2.2. Options for automated or computerised data collection are investigated in detail.

2.3. Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.

2.4. Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.

2.5. Data recording pro forma and processes are simple and user friendly.

2.6. Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.

3 Maintain integrity of information

3.1. Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined.

3.2. Degree of confidence is identified.

4 Program data collection

4.1. Program for data collection is determined to reflect criticality or value of data.

4.2. Procedures are developed to ensure new data is captured as it occurs.

4.3. Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.

4.4. Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.

4.5. Assets are recorded in accordance with financial reporting and operational requirements.

5 Determine valuation and depreciation methods

5.1. Valuation methods for various asset classes are determined.

5.2. Accounting requirements in respect of valuation methods are addressed.

5.3. Methods of validating and verifying asset valuation are determined.

5.4. Depreciation methods for various asset classes are determined taking into account useful life of assets.

6 Coordinate update of data and review progress

6.1. Database updating requirements are determined.

6.2. Responsibility for data collection, input and monitoring is allocated.

6.3. Unique numbers are created in line with guidelines.

6.4. Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.

6.5. Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.

6.6. Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.

Qualifications and Skillsets

LGAGOVA602B appears in the following qualifications:

  • LGA50104 - Diploma of Local Government Administration