Develop a documentation control strategy for an organisation

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver MSS405062A, 'Develop a documentation control strategy for an organisation'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Develop a documentation control strategy for an organisation' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria


Identify and obtain agreement to document management procedures and standards


Establish an appropriate working group of stakeholders


Agree on purpose and scope of document management standards, including interaction with production, maintenance, logistics, sales and marketing systems


Identify any relevant external standards, requirements and conventions


Agree on document control, tracking, updating and storage processes


Prepare document management processes and standards and circulate to relevant stakeholders


Negotiate any variations


Determine document style and establish standards and conventions


Consider potential document styles


Agree on document conventions and layout


Agree on standard symbols, abbreviations and similar


Produce a style sheet, document model or template, as appropriate


Check document style conforms to document management standards


Circulate to relevant stakeholders and negotiate any variations


Implement document control strategy


Develop a document control strategy and procedures, including arrangements for ongoing review of strategy


Establish mechanisms to check documents conform to the control strategy


Arrange for appropriate staff development


Monitor implementation of document control strategy


Make improvements to the documentation control strategy, as appropriate