Manage contracts

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver PSPPROC414A, 'Manage contracts'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Books
Reference books for 'Manage contracts' on fishpond.com.au. This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to ntisthis.com for every purchase, so go nuts :)


Elements and Performance Criteria

ELEMENT

PERFORMANCE CRITERIA

1. Prepare to manage a contract

1.1. Contract requirements, approvals and funding arrangements are confirmed and clarified where necessary, and obligations and limits of authority as contract manager are identified in line with contractual and organisational requirements.

1.2. Operational elements of the contract are confirmed and contact is made with specialists and stakeholders to clarify and assist with contract administration issues.

1.3. Key contract clauses are identified and their content is clarified as necessary to ensure contract requirements are understood.

1.4. Process, timings, and key performance indicators are identified from the contract and confirmed with stakeholders.

1.5. Risks are confirmed and a risk management plan is developed or reviewed in line with contract requirements and organisational policy and procedures.

1.6. Contract management strategy is developed or obtained and key details are entered from the contract.

1.7. Contract management team is formed and roles and responsibilities are allocated.

2. Implement a contract management strategy

2.1. Start-up or transition arrangements are confirmed and implemented according to contract requirements and organisational procedures.

2.2. Information and communication strategies are established to meet contractor, stakeholder and organisational needs.

2.3. Risk management plan is monitored for effectiveness and adapted as necessary during the life of the contract.

2.4. Relationship with contractors and stakeholders is established and managed according to organisational policy and procedures and probity requirements.

2.5. Specialist expertise is obtained as necessary for progress meetings and for advice on or resolution of contract issues.

2.6. Consideration is given to OHS, environmental and sustainability principles and corporate social responsibility principles as they apply to the contract.

2.7. Contract information/documentation is maintained for organisational purposes according to organisational policy and procedures.

3. Monitor and maintain performance of a contract

3.1. Obligations to contractor and stakeholders are met according to contractual arrangements and organisational financial management requirements.

3.2. Monitoring and control measures and performance indicators are used to manage performance of contract and ensure that all obligations under the agreement are being met.

3.3. Contract variations are managed in accordance with the contract, organisational policy and procedures, and probity requirements.

3.4. Disputes and complaints are investigated and resolved or referred according to contract requirements.

3.5. Negotiation of issues relating to the contract is managed and approvals are obtained according to stipulations in the contract proper.

3.6. Communication is maintained with all stakeholders on the performance of the contract according to organisational protocols and public sector standards.

4. Complete and review contract.

4.1. Client satisfaction with contract deliverables is confirmed.

4.2. Contracts are finalised, amended, cancelled or terminated according to contractual arrangements.

4.3. Strategies are applied to manage close-out, and ensure renewal of contract or transition to a new contract meet organisational guidelines, probity requirements and public sector standards.

4.4. Review is undertaken of contract management, contractor performance relevant to measures at each stage of the contract, user satisfaction and audit results, when necessary.

4.5. Where measures or outcomes are not met in full, variances are documented and explained.

4.6. Information from the review and audit is used to report on contractor performance, to review contract management practice and make recommendations for improvement.