ELEMENT

PERFORMANCE CRITERIA

1. Establish the planning context and framework

1.1 A planning committee is established with an appropriate balance of expertise, representation and authority to achieve desired outcomes

1.2 Authority to plan is confirmed by reference to legislation, government direction, community or other managerial agreement

1.3 Planning environment is clarified by analysing drivers

1.4 Legislative, regulatory and organisational requirements, policy, procedures, existing arrangements and plans that may impact on the planning framework are identified and analysed

1.5 Key stakeholders, are identified along with their potential interests, sensitivities, roles and responsibilities

1.6 Planning aims and objectives are developed and refined with management and other key stakeholders

2. Develop agreed planning processes and methodology

2.1 Practical constraints are considered when developing a feasible project scope

2.2 Frameworks for project planning, management and evaluation are jointly developed

2.3 Processes for negotiating outcomes and making decisions are developed within existing accountabilities

2.4 Consultation and community education strategies are developed

2.5 Information management, reporting and accountability strategies are developed and agreed

2.6 Project is broken down into a logical sequence of manageable and time related activities and the required resources identified

2.7 Ability of committee members and their organisations to undertake specific planning activities is jointly assessed

2.8 Sources of expertise are identified to contribute specialised information and analysis as required

2.9 Accountability for specific tasks or planning components is negotiated with the appropriate individual, organisation or service provider

3. Undertake research and analysis

3.1 Project scope is regularly reviewed in response to new information or changes in resources and planning environment

3.2 Appropriate research tools and consultation strategies are chosen

3.3 A comprehensive body of community information, risks and safety expectations is built/updated using credible sources

3.4 Effectiveness of current prevention/mitigation, response and recovery strategies is assessed

3.5 Vulnerability of communities and environments is determined by analysing their susceptibility and resilience to risk

3.6 Need for new/updated response, evacuation and recovery plans is confirmed for risks that have the potential to become an emergency event

4. Develop/refineplanning outcomes

4.1 Emergency management arrangements related to the effective control of operations and coordination of resources are reviewed or developed

4.2 Potential gaps or duplication in roles and responsibilities of all organisations are identified

4.3 Broad categories and types of resources and services that are likely to be required are identified

4.4 Financial and contractual arrangements for accessing or acquiring resources and services are developed

4.5 Arrangements for the command, control and coordination of the response to an emergency incident are addressed in the plan

4.6 Round trip nature of the evacuation process and the stages of evacuation are addressed in the plan

4.7 Arrangements for the restoration of the community structure and facilities and provision of support to affected people are addressed in the plan

4.8 Potentially critical resource/service shortfalls and communication deficiencies between organisations are identified

4.9 Contingencies to address potential problems are developed with relevant organisations and service providers

4.10 Implications of new/revised plans for business planning, review of legislation/policy/procedures and provision of training and community education programs are assessed

5. Document the planning outcomes

5.1 Draft plan is jointly developed

5.2 Draft plan's structure enables all users to quickly access essential information and any amendments

5.3 Draft plan's purpose, control/coordination arrangements and any functional/threat specific sub plans are specified in sufficient detail

5.4 Language used is clear, concise and appropriate for the community

5.5 Plans and sub plans are consistent

5.6 Planning records, supporting documentation and contact information are maintained by the organisation responsible for version control

6. Validate and implement planning outcomes

6.1 Feedback on the draft plan is obtained from stakeholders

6.2 Crucial arrangements and systems are tested for robustness and flexibility in response to likely scenarios

6.3 Outcomes of testing plan components or sub plans by lead/supporting organisations are used to refine the draft plan

6.4 Compatibility, links and interactions between the draft plan, sub plans and other community safety strategies are tested

6.5 Revisions are signed off by lead/supporting organisations prior to seeking formal plan endorsement by the relevant authority

6.6 Endorsed plan is published and distributed to all relevant parties

6.7 Support for the plan is established by promoting its specific benefits to stakeholders

7. Monitor and review the planning process and outcomes

7.1 A maintenance and audit schedule is established in accordance with relevant legislation, policy or procedures

7.2 Plans or components are exercised according to priorities identified in risk assessment

7.3 Deficiencies in operational systems and procedures identified during audit, activation or exercising of the plan are analysed and reported to the relevant party

7.4 Significant changes in risk, vulnerability or available resources are recognised and accommodated

7.5 Contact information for key personnel is regularly updated

7.6 Plan amendments are negotiated, documented and authorised in accordance with version control procedures

7.7 Opportunities for improving emergency planning processes are reported

7.8 Audit and reporting requirements are completed