Maintain financial records

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver THHGFA02B, 'Maintain financial records'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Maintain financial records' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria

Elements and Performance Criteria


Performance Criteria


Post transactions


Interpret source documents accurately in preparation for entering transaction.


Identify any irregularities in documentation promptly and take action to resolve within scope of individual responsibility and designated timelines.


Check or obtain correct authorisation for entry.


Select correct account and journal for intended entry.


Enter credit and debit transactions into journals accurately, including correct allocation of all amounts, within designated timelines.


Support journal entries with explanation and cross-referencing to support documentation where necessary


Cross-check source documentation with entered transaction to ensure matching.


File source documents in the correct location and in accordance with enterprise procedures.


Reconcile transactions to a balance


Check documentation and balances accurately to ensure matching.


Where appropriate, use reconciliation features of computerised systems correctly to assist the reconciliation process.


Investigate and clear outstanding entries accurately and promptly.


Identify, investigate or report discrepancies in accordance with scope of individual responsibility.


Finalise reconciliations accurately and within designated timelines.


Retrieve financial information


Interrogate financial records correctly to identify required information.


Generate and distribute relevant financial information or reports at designated times and in accordance with requests from colleagues.


Check financial reports for accuracy prior to distribution.


Identify, investigate or report discrepancies in accordance with scope of individual responsibility.

Qualifications and Skillsets

THHGFA02B appears in the following qualifications:

  • CUV30403 - Certificate III in Arts Administration