Identify and classify records to be captured

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver TLIP3016, 'Identify and classify records to be captured'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Books
Reference books for 'Identify and classify records to be captured' on fishpond.com.au. This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to ntisthis.com for every purchase, so go nuts :)


Elements and Performance Criteria

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify records to be captured

1.1

Incoming material is categorised for records to be captured in accordance with organisational procedures

1.2

Storage for records including specific environmental conditions and accessibility requirements are noted and actioned as required

1.3

Activity documented by record is identified from record elements in accordance with organisational procedures

1.4

Area or action officer where record needs to go is identified from record elements or content and staff list, in accordance with organisational procedures

1.5

Incoming material is assessed against organisational checklist to identify what material needs to be captured

1.6

Material that does not need to be registered is dealt with in accordance with organisational procedures

1.7

Format/media of record is modified as required in accordance with organisational requirements and procedures

2

Classify a record

2.1

Identified transaction/action/activity documented by record is matched to organisational classification scheme

2.2

Full record classification is selected in accordance with system rules and organisational procedures

2.3

Classified record is linked to other records in system in accordance with system rules and organisational procedures

2.4

Indexing points (cross-reference terms) are selected for record in accordance with system rules and organisational procedures

3

Register a record

3.1

Unique identifier is selected for record in accordance with organisational procedures and record keeping system rules

3.2

Record is registered into record keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements in accordance with organisational procedures

3.3

Access and security status are determined and documented in accordance with organisational procedures and record keeping system rules

3.4

Disposal status of record is determined and recorded in accordance with record keeping system rules and organisational procedures

3.5

Record is forwarded to its appropriate location, which is recorded in accordance with system rules and organisational procedures