Manage and monitor technical data and information systems

Formats and tools

Unit Description
Reconstruct the unit from the xml and display it as an HTML page.
Assessment Tool
an assessor resource that builds a framework for writing an assessment tool
Assessment Template
generate a spreadsheet for marking this unit in a classroom environment. Put student names in the top row and check them off as they demonstrate competenece for each of the unit's elements and performance criteria.
Assessment Matrix
a slightly different format than the assessment template. A spreadsheet with unit names, elements and performance criteria in separate columns. Put assessment names in column headings to track which performance criteria each one covers. Good for ensuring that you've covered every one of the performance criteria with your assessment instrument (all assessement tools together).
Wiki Markup
mark up the unit in a wiki markup codes, ready to copy and paste into a wiki page. The output will work in most wikis but is designed to work particularly well as a Wikiversity learning project.
Evidence Guide
create an evidence guide for workplace assessment and RPL applicants
Competency Mapping Template
Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners. A template for developing assessments for a unit, which will help you to create valid, fair and reliable assessments for the unit, ready to give to trainers and students
Observation Checklist
create an observation checklist for workplace assessment and RPL applicants. This is similar to the evidence guide above, but a little shorter and friendlier on your printer. You will also need to create a seperate Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity observed using the unit's range statement, required skills and evidence required (see the unit's html page for details)

Self Assessment Survey
A form for students to assess thier current skill levels against each of the unit's performance criteria. Cut and paste into a web document or print and distribute in hard copy.
Moodle Outcomes
Create a csv file of the unit's performance criteria to import into a moodle course as outcomes, ready to associate with each of your assignments. Here's a quick 'how to' for importing these into moodle 2.x
Registered Training Organisations
Trying to find someone to train or assess you? This link lists all the RTOs that are currently registered to deliver TLIX5036, 'Manage and monitor technical data and information systems'.
Google Links
links to google searches, with filtering in place to maximise the usefulness of the returned results
Reference books for 'Manage and monitor technical data and information systems' on This online store has a huge range of books, pretty reasonable prices, free delivery in Australia *and* they give a small commission to for every purchase, so go nuts :)

Elements and Performance Criteria



Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.


Designate detailed technical data and information use, and maintenance responsibilities


Responsibilities for technical data and information use and maintenance activities are designated to staff in accordance with approved systems framework, organisational policy and the competency of individual staff


System operational rules are devised in compliance with approved systems framework


Resources for approved budget period are allocated in accordance with policy and strategic plan


Develop key performance indicators for technical data management activities


Measurable performance indicators are developed for technical data management activities in accordance with authorised systems


Individual personnel/organisational unit data management responsibilities are identified and documented


Acceptable range of variation for compliance is determined based on data management responsibilities, applicable data management systems and organisational risk management analysis


Develop monitoring methodology


Methodology for monitoring technical data management systems rules, standards and procedures is developed based on authorised systems


Timeframes involved, means of surveillance and forms of reporting are included in methodology developed


Methodology, performance criteria and range of variation from standards and rules are submitted to appropriate authority for approval


Monitor a technical data management system


Monitoring is undertaken in accordance with approved timeframes and frequency


Staff being monitored are notified in accordance with organisational policy and guidelines


Variation from data management systems framework, rule, standards and procedures that exceed the agreed limit is noted and details of the situation are recorded


Reports relating to technical data and information use and maintenance are provided to appropriate authority in the required format and at the required intervals


Identify and respond to problems and changes


Problems and changes requiring a systematic response are identified from monitoring reports and external events


Recommendations are made for revisions to systems, procedures, and strategic plans in response to identified variations, changes and problems


Amendments to systems are devised and implementation is planned, in response to problems and changes that require a systemic response


Recommendations for systems amendments and the planning and implementation required are prepared, and approval is sought from appropriate authority


Procedures for using technical data and information systems, and subsequent alterations and amendments to the procedures are authorised, ensuring that performance indicator parameters and access rules are adhered to


Designate technical data and information creation and capture responsibilities


Responsibilities for technical data and information creation and capture activities are designated to staff in accordance with organisational policy


Technical data and information creation and capture performance targets are set within the parameters of the technical data management plan


Resources for the budget period are allocated in accordance with organisational policy and strategic plan