Advanced Diploma of Recordkeeping

This qualification reflects the role of individuals with understanding and specialist knowledge of business or records systems, with depth in some areas. They may provide strategic direction for business or records systems in larger organisations with responsibility for a team. They may also be individuals with sole responsibility for business or records systems in smaller organisations.

Job Roles

Records and Information Consultant

Records and Information Manager.


Total number of units = 8

8 elective units

5 elective units must be selected from the Group A units listed below.

The remaining 3 elective units may be selected from the Group A or Group B units listed below, or any currently endorsed Training Package or accredited course at the same qualification level. If not listed below, 1 unit may be selected from a Diploma qualification.

Elective units must be relevant to the work outcomes, local industry requirements and the qualification level.

Elective Units

Group A units


add topic BSBRKG601B Define recordkeeping framework

add topic BSBRKG603B Prepare a functional analysis for an organisation

add topic BSBRKG604B Determine security and access rules and procedures

add topic BSBRKG605B Determine records requirements to document a function

add topic BSBRKG606B Design a records retention and disposal schedule

add topic BSBRKG607B Document and monitor the record-creating context

add topic BSBRKG608B Plan management of records over time

Group B units


add topic BSBCOM603C Plan and establish compliance management systems


add topic BSBDIV601A Develop and implement diversity policy

Information Management

add topic BSBINM601A Manage knowledge and information


add topic BSBINN502A Build and sustain an innovative work environment

add topic BSBINN601B Manage organisational change

Financial Management

add topic BSBFIM601A Manage finances


add topic BSBMGT605B Provide leadership across the organisation

add topic BSBMGT608C Manage innovation and continuous improvement

add topic BSBMGT615A Contribute to organisation development

add topic BSBMGT616A Develop and implement strategic plans

add topic BSBMGT617A Develop and implement a business plan

Occupational Health and Safety

add topic BSBOHS601B Develop a systematic approach to managing OHS

Risk Management

add topic BSBRSK501B Manage risk


add topic BSBSUS501A Develop workplace policy and procedures for sustainability

Imported Units

add topic PSPGOV602B Establish and maintain strategic networks

add topic PSPPROC602B Direct the management of contracts


    Qualification Pathways

    Pathways into the qualification

    Candidates may enter the qualification through a number of entry points including:

    after achieving the BSB51707 Diploma of Recordkeeping or other relevant qualification/s


    with substantial vocational recordkeeping experience but without a formal qualification.

    Examples of indicative job roles for candidates seeking entry based upon their vocational experience include:

    Records and Information Coordinator

    Records and Information Supervisor

    Records and Information Team Leader.

    This breadth of expertise would equate to the competencies required to undertake this qualification.

    Pathways from the qualification

    After achieving this qualification candidates may choose to undertake qualifications at a higher education level.

Entry Requirements

There are no entry requirements for this qualification.

Licensing Information

There is no direct link between this qualification and licensing, legislative and/or regulatory requirements. However, where required, a unit of competency will specify relevant licensing, legislative and/or regulatory requirements that impact on the unit.

Employability Skills

The following table contains a summary of the Employability Skills required by industry for this qualification. The Employability Skills facets described here are broad industry requirements that may vary depending on qualification packaging options.

Employability Skill

Industry/enterprise requirements for this qualification include:


interpreting customer needs

negotiating with internal and external stakeholders

utilising excellent interpersonal skills and producing a wide range of reports and making presentations as required


briefing various personnel on their roles and responsibilities regarding the implementation of business or records systems

defining performance measures and working collaboratively with team members

identifying performance gaps and taking remedial action for under-performance


developing records frameworks, policies and procedures to assist organisational members in addressing recordkeeping needs

developing strategies to support the design and implementation of business or records systems

Initiative and enterprise

addressing new and changing circumstances to ensure systems take advantage of latest practices and technologies

identifying new and emerging opportunities to assist organisation in maximising the advantages provided by business or records systems

Planning and organising

developing staff key performance indicators to monitor performance and using them in relation to business or records systems


applying discretion and judgement within complex environments

managing own time and performance

using judgement in planning, selecting and allocating resources

working within organisational policies and procedures and legislative requirements


coaching and mentoring others to acquire new knowledge and skills

providing learning and development opportunities


creating presentations using a range of media

using technology to assist with the management of information and to assist the planning process